Golf Course Authority

To: NGCA Members From: Barney Caulfield, Chairman NGCA Re: Minutes of NGCA monthly meeting of March 23, 2011 Members Present Barney Caulfield Richard Strouse David DiBattista Charles Whitty Michael E. Driscoll J.P. Mereen Others Present John Paesani, PGA Professional Bruce Morse, Superintendent Glenn Meadows, Member’s Club Meeting called to order at 7:00 p.m. Motion made by Mr. Whitty, seconded by Mr. DiBattista, to approve minutes from the February meeting as presented. This motion passed unanimously. Motion by Mr. Mereen, seconded by Mr. DiBattista to approve the minutes of the March 14, 2011 special meeting, this motion passed unanimously. Treasurer’s Report Income has started to come in, $164,750 through date of meeting. Cash on hand at end of February: $63,572.00 Motion by Mr. DiBattista, seconded by Mr. Mereen to accept Treasurer’s report as presented, this motion passed unanimously. Chairman’s Report / Correspondence 1) Letter from Jen DeLucia requesting a reduction of green fees for Women’s Invitational Tournament. Motion by Mr. Strouse, seconded by Mr. Mereen to approve request at the same rate of $26.00 for green fees and $16.00 for golf car fees, this motion passed unanimously. Request of East Great Plain s Fire Dept. for a parking space for winter emergencies. Greens Committee - No report presented. Clubhouse Committee - No report presented. Planning Committee - No report presented. Budget Committee - No report presented. Marketing Committee 1) Will run spring specials as last year for April and May, then evaluate program for moving forward. 2) Marketing plan for 2011 is in the works. Superintendent’s Report 1) Bids have been received for dump truck and plow. Low bid is from Interstate Truck for 13000 GVWR Dump Truck in the amount of $30,800, bid price includes our truck in trade (gas engine), V plow upgrade brings price up to $31,405. Motion by Mr. Mereen, seconded by Mr. DiBattista to accept low bid and get V plow option, this motion passed unanimously. 2) Greens are in fairly good shape, with only minimal winter damage, particularly center of 9th green. Turf crowns on 9th are green, so warm weather should bring it back. Some winter kill in noticeable in the fairways, some green collar damage due to dehydration. 3) Course opened up early as we had little frost in the ground due to snow cover insulation, and good drainage. Few courses have opened every green as we have. 4) Received rebate from Bayer Chemical of $3,600 which has been put back into the course supply budget. Professional’s Report 1) 185 members as of March 23, 2011. 2) Because of a discount rate available to PGA professionals, currently in process of a merchant services conversion which should save approx. $160/month in bank fees.  3) Discuss discount for employee who is included in parent’s family membership. This staff member would qualify for a student membership, which would yield a $210 discount, suggest same be applied to the parent’s family membership. Motion by Mr. DiBattista, seconded by Mr. Mereen to apply a $210 discount to the family membership of Dave Bohara as a staff discount for Brett Bohara, this motion passed unanimously. 4) Discussion of staff membership for Bob Fenn, suggest we allow Bob to transfer payments made last year when he did not play due to health issues, he only played on a limited basis late in the fall. Motion by Mr. Strouse, seconded by Mr. Mereen to credit last year’s payments for bob Fenn’s dues this year, this motion passed unanimously. Member’s Club 1) Had first meeting, it was well attended and went well. 2) Course conditions are good based on comments from members. 3) Request Member-Guest and Invitational rates for green fees and golf car fees be held same as last year. Motion by Mr. Strouse, seconded by Mr. Driscoll to keep fees for Men’s Member-Guest tournament same as last year (weekday resident green fees and golf car fees), this motion passed unanimously. Motion by Mr. Mereen, seconded by Mr. DiBattista to adjourn @ 7:57 pm, this motion passed unanimously.