Golf Course Authority

To: NGCA Members From: Barney Caulfield, Chairman NGCA Re: Minutes of NGCA monthly meeting of May 22, 2013 Members Present Bernard Caulfield J.P. Mereen Charles Whitty Richard Podurgiel Richard Strouse David DiBattista Others Present Mike Svab, Pro Manager Bruce Morse, Superintendent Tony Madeira, Finance Department Glenn Meadows, Member’s Club Call to Order  Chairman Caulfield called the meeting to order at 7:01 p.m. Minutes  A motion to approve the minutes of the April 24, 2013 meeting was made by Mr. DiBattista, seconded by Mr. Podurgiel, and approved unanimously. Financial Report Mr. Madeira reported the final 2012 Financials. Revenues for the year were $1,235,156.37. This figure is approximately $62,000 higher than the original 2012 budget, but $10,000 lower than the revised budget. Expenses for the year were $1,227,676.61. This figure is approximately $76,000 more than the original budget, but $18,000 lower than the revised budget. This left the Golf Course with  a net profit of $7,479.76. The revised budget from November of 2012 included all the additional improvements – cart paths, new equipment, irrigation, and the new wall/tee box on #11. Mr. Madeira also reported that revenues for April of 2013 were $116,398.50, down approximately $37,000 over the same period in 2012. This is a reflection of the cold spring weather and a drop in the rounds played. There were 3,148 rounds in April of 2012 and 1,895 rounds in April of 2013. Expenses for the month of April were $111,747.57. This is $949 less than the comparable period in 2012. The net profit for the month of April was $4,650.93. Year to date Revenues are $342,700.05, down approximately $87,000 from the same period of 2012. The golf course opened much earlier in 2012 and the weather was significantly warmer. Expenses year to date are $354,567, down approximately $5,000 over the same period from 2012. The Golf Course remains in a very solid cash position with $206,838 on hand at the end of April. This number is down 22% from 2012, but understandable with the incredible weather of 2012 and the more normal/standard weather of 2013. The projections for the month of May are very good and revenues as of May 21st are strong compared to the same period from 2013. A motion to accept this report was made by Mr. Mereen, seconded by Mr. Strouse, and approved unanimously. Correspondence Chairman Caulfield reported that he has no correspondence for the month of April. COMMITTEE REPORTS  Caddy Shack Mr. Madeira reported on the Caddy Shack which has paid a total of $16,050.00 in 2013 leaving an outstanding balance at the end of May of $6,790.00. A motion to accept this report was made by Mr. Podurgiel, seconded by Mr. DiBattista, and approved unanimously. -2-  Chairman’s Report Chairman Caulfield reported that there is a new sign posted in the starter’s shack window that reaffirms policies previously posted on the NGC website. These policies are to reaffirm that golf course personnel have the authority to make pairings on the first tee and oversee the usage of golf carts by using solid judgment in determining whether players should be allowed to ride as singles or ride as a pair. A motion to reaffirm these policies was made by Mr. Whitty, seconded by Mr. DiBattista, and approved unanimously.  Clubhouse Committee  No report presented.  Greens Committee Mr. Meadows expressed concern about the height of the rough on the golf course. Mr. Morse assured everyone present that the rough is still being mowed at 2.5 inches and that the time of the year is the reason why the rough is higher. The grass is simply growing faster.  Planning Committee  No report presented.  Marketing Committee  No report presented.  Beautification Committee Mr. Morse reported that the summer help has arrived for the 2013 season. This will enable the Maintenance Department to spend more time on the aesthetics of the golf course.  Budget Committee  No report presented. -3-   Superintendant’s Report Mr. Morse reported that he received a quote from an arborist to trim the bushes on the left hand side of the first tee. The quote was $1,800.00, however, the arborist recommended not to trim that particular type of bush and, therefore, no action was taken. Mr. Morse also reported that the white tee on the fourth hole will be stripped and sodded at a cost of $400.00. The tee project will be done immediately and will require closing the tee for about 2 weeks. Mr. Morse also indicated that the new tee on #11 will be opened for play by the beginning of June.  Pro Manager’s Report Mr. Svab advised that there have been new fans installed in both bathrooms on the main floor of the clubhouse and there is also a new welcome mat at the main entry of the clubhouse. Mr. Svab reported that there will be 10 new golf carts arriving at the beginning of June, bringing the cart fleet on hand to 75 carts. Mr. Svab also reported that the Sachatello tournament has been added to the calendar on August 8th. This will be an 11:00 a.m. shotgun and there is a full field expected. Mr. Svab also stated that he would like to approach the two remaining tee sponsors, Awnings of Eastern CT and the Dime Bank, regarding a multi-year sponsorship opportunity for the new scoreboard construction project. Mr. Mereen made a motion, seconded by Mr. DiBattista, and approved unanimously to authorize Mr. Svab and Chairman Caulfield to have a new scoreboard constructed and to secure sponsorships.  Member’s Club Mr. Meadows reported that the ABCD on April 19th had 92 players participate and that everyone was pleased with the turnout. Mr. Meadows also reported that the Member’s Club has awarded $1,500.00 scholarships to both Kathryn Farrell and John Delaney. Mr. Meadows proposed the purchase of a new practice net to be placed near the pump house behind the first tee. This net would allow players to warm up prior to a round of golf and would be available to all golfers playing the facility. Mr. Meadows asked the Golf Authority to split the cost of the net 50/50. The cost would be $1,164.00 plus shipping. -4-  Mr. Strouse made a motion, seconded by Mr. Podurgiel, and passed unanimously to share in the cost of the new practice net with the Members Club. Chairman Caulfield commended the Members Club for its research and assistance with respect to this project.  Executive Session Richard Podurgiel made a motion, seconded by Mr. DiBattista, and approved unanimously to go into executive session to discuss negotiations relative to a service contract. Mr. DiBattista made a motion, seconded by Mr. Mereen and approved unanimously to come out of executive session at 8:22 pm. There were no votes taken during the executive session. Adjournment A motion to adjourn was made at 8:24 p.m. by Mr. Mereen, seconded by Mr. DiBattista, and approved unanimously. -5-