Golf Course Authority

To: NGCA Members From: Barney Caulfield, Chairman NGCA Re: Minutes of NGCA monthly meeting of January 15, 2014 Members Present Bernard Caulfield Richard Podurgiel Michael Driscoll David DiBattista JP Mereen Richard Strouse Others Present Mike Svab, Pro Manager Bruce Morse, Superintendent Tony Madeira, Finance Department Glenn Meadows, Member’s Club Call to Order  Chairman Caulfield called the meeting of the Norwich Golf Course Authority to order at 7:01 p.m. Minutes  A motion to accept the minutes of the December 18, 2013 meeting was made by Mr. DiBattista, seconded by Mr. Podurgiel, and approved unanimously. Financial Report Mr. Madeira presented the financial report. Revenues in December 2013 were $1,887, approximately $7,000 less than in December of 2012. Revenues for the year were $1,127,282 down approximately $108,000 from 2012. Expenses in December were $74,943 down approximately $30,000 over December 2012 expenses. The change is probably not material in that the payment on the bond was made in November of 2013 but in December of 2012. Year to date expenses were $1,181,997, $50,000 less than the 2013 budgeted amount and $45,000 less than the expenses in 2012. Year to date expenses for 2013 will exceed revenues by approximately $54,715, a small portion of which involved payment of expenses in December of 2013 rather than in January of 2014. This is primarily a matter of vendors changing their billing procedures. The Authority had held off taking oil deliveries for the winter until it was clear a changeover to natural gas would not occur prior to the spring of 2014. Oil deliveries made in November and December when the tank was filled were paid in 2013.  The cash position at the end of December was $113,911. The Authority had projected the cash position to be $20,000 higher. Three items in particular affected this, the oil deliveries, a public utilities water bill which was adjusted upwards when the meter was removed, and a delay in the reimbursement under the Workers’ Compensation coverage following an audit. A reimbursement check for $5,703 was received in January 2014 rather than in December of 2013 and will be credited against the insurance bill in 2014 reducing expenses in 2014 rather than in 2013. Using past experience Mr. Madeira projected that we would end February 2014 with a small cash balance on hand to be replenished as play commences. Mr. Madeira also presented a budget report format he suggested using in 2014. In addition to the information currently provided in the monthly report, the format will break the budget down into monthly components based on prior experience. This will allow a more detailed monthly comparison to the prior budget. A motion to accept the financial report was made by Mr. DiBattista, seconded by Mr. Podurgiel, and approved unanimously. Caddy Shack The Caddy Shack ended the 2013 year owing the Authority $369. This figure together with the January rent of $1,000 are currently due. A motion to accept the report was made by Mr. Mereen, seconded by Mr. DiBattista, and approved unanimously. Correspondence  None presented. COMMITTEE REPORTS  Chairman’s Report  No report presented.  Clubhouse Committee Mr. Caulfield reported that a leaking sink located behind the bar had been repaired and that some additional faucet repairs might be required.  Greens Committee  No report presented.   Planning Committee  No report presented.  Marketing Committee The Marketing Committee on January 15, 2014 and is considering a number of proposals, none of which is ready for presentation.  Beautification Committee  No report presented.  Budget Committee  No report presented.  Superintendent’s Report Maintenance is performing tree pruning and tree removal work on the left side of the 13th hole. This will open up the island tee so that the full tee can be used and should improve the appearance of the hole. Chairman Caulfield has assisted in this work. When the project is complete maintenance will move to the 2nd hole for pruning and tree removal.  Pro Manager’s Report A letter went out to the membership on January 2, 2014 explaining the special membership program to be in effect in 2014. Mr. Svab also reported that the Facebook page is up and appears to be liked.  Member’s Club Mr. Meadows reported that the Christmas party held December 22, 2013 was one of the more successful, certainly having the largest turnout, in the past several years. The Member’s Club extends its thanks to Mr. Svab for arranging a small golfing challenge during the event. Mr. Meadows asked whether it would be possible to have a port-a-potty or port-a-potties on the course. There are bathrooms at the Gopher Hole which most golfers pass while going from the 3rd green to the 4th tee and while playing the 10th hole. Some golfers have wondered whether there could be more opportunities for relief on the golf course. There was discussion of possible locations which might meet needs, not be particularly susceptible to vandalism, and which would be easily serviceable. This will be considered further. Adjournment At 8:10 pm Mr. DiBattista made a motion to adjourn which was seconded by Mr. Podurgiel and approved unanimously.