Golf Course Authority

To: NGCA Members From: Barney Caulfield, Chairman NGCA Re: Minutes of NGCA monthly meeting of July 19, 2017 Members Present Bernard Caulfield Charles Whitty JP Mereen Richard Podurgiel Richard Strouse David DiBattista Michael Driscoll Angelo Yeitz Others Present Mike Svab, Pro Manager Bruce Morse, Superintendent Sandra Kuchta, Finance Department Bob Malouf, Member’s Club Call to Order • Chairman Caulfield called the July 19, 2017 meeting of the Norwich Golf Course Authority to order at 7:01 p.m. Minutes • A motion to approve the minutes of the June 21, 2017 Norwich Golf Course Authority meeting was made by Mr. DiBattista, seconded by Mr. Mereen, and approved unanimously. Financial Report Ms. Kuchta presented the financial report. Revenues for the month of June 2017 were $131,736.40 compared to budgeted revenues of $144,062.07, $12,325.67 under budgeted revenues and $13,126.42 under June 2016 revenues. Revenues year to date June 2017 were $573,181.47 compared to budgeted revenues of $662,300.42, $89,118.95 under budgeted revenues and $89,803.10 under year to date June 2016. Expenses for the month of June 2017 were $119,994.14 compared to budgeted expenses of $133,781.98, $13,787.84 under budgeted expenses and $3,440.37 under June 2016 expenses. Expenses year to date June 2017 were $562,668.77 compared to budgeted expenses of $554,436.87, $8,231.90 over budget and $8,054.08 over year to date June 2016 expenses. Revenues exceeded expenses for the month of June 2017 by $11,742.26, over the budgeted figures by $1,462.17. Revenues exceeded expenses year to date June 2017 by $10,512.70, under budget by $97,350.85. The cash balance at the end of June 2017 was $54,535.83. The Caddy Shack lease is paid through the end of July 2017. A motion to accept the financial report was made by Mr. Mereen, seconded by Mr. Podurgiel, and approved unanimously. A motion to suspend the rules to reorder the agenda and permit the report of the budget committee to follow the financial report was made by Mr. Podurgiel, seconded by Mr. Driscoll, and approved unanimously. Mr. Whitty made the report of the budget committee. The committee has met several times and he thanked Sandra Kuchta, Josh Pothier, Mike Svab, and Bruce Morse for their participation and assistance. The committee has been meeting in recognition that there will be a shortfall in revenue in 2017, the reasons including the continuing weather issues. The committee is also attempting to identify areas of the expense budget that can be adjusted to reduce any shortfall in 2017 as well as areas in which more revenues may be generated. In addition the committee has been working on the 2018 budget and hopes to present a proposed 2018 budget to the full authority earlier in the year than usual. The 2018 budget will include adjustments to make up for the shortfall likely to occur in 2017 as well as ongoing changes in various aspects of the operation of the golf course. Among other things the budget committee is likely to recommend reducing the anticipated revenues for 2018 with similar reductions to various expenditure line items. Among other things, the process has confirmed the need of the Authority to pursue the irrigation pond / water conservation project for its anticipated reduction to operational expenses. The budget committee will continue to meet to consider modifications to the 2017 budget and to prepare the 2018 budget. CORRESPONDENCE Mr. Caulfield reported there was no correspondence received. CADDY SHACK No report beyond that of Ms. Kuchta presented during the financial report that was made. COMMITTEE REPORTS • Chairman’s Report Chairman Caulfield noted that it had been a very busy week with the Invitational held over the weekend and the work done on the greens on the course starting Monday. • Water Conservation Committee Mr. Mereen discussed the progress to date and the need to schedule an additional meeting with the city administration. It is his opinion that the Authority will be able to meet with the DEEP after preliminary evaluations are done to receive input including an initial determination as to whether the project is viable. He estimates it will cost approximately $70,000 to reach this stage of the project. • Greens Committee No report presented. • Clubhouse Committee No report presented. • Planning Committee No reported presented. • Marketing Report No report presented. • Beautification Committee Mr. Podurgiel noted the improvements to the traffic island with the installation of the clock tower and the accompanying landscaping. The work was completed on Tuesday, July 18, 2017 with the installation of a couple of hundred plants. Mr.  Svab thanked Bruce Morse and the maintenance crew for its assistance to the landscapers during the project. • Superintendent’s Report Mr. Morse had no formal report beyond noting that the greens had been punched with needle tine equipment from which the greens are quickly recovering. They were being rolled regularly and should be restored to prime condition by the weekend. • Pro Manager’s Report No report presented. • Member’s Club No report presented. Adjournment At 7:35 p.m. Mr. DiBattista made a motion to adjourn the meeting, seconded by Mr. Strouse, and approved unanimously.