Golf Course Authority

To: NGCA Members From: Barney Caulfield, Chairman NGCA Re: Minutes of NGCA monthly meeting of October 18, 2017 Members Present Bernard Caulfield Charles Whitty JP Mereen Bob Malouf Richard Podurgiel David DiBattista Michael Driscoll Others Present Mike Svab, Pro Manager Bruce Morse, Superintendent Sandra Kuchta, Finance Department Ray Lathrop, Member’s Club Call to Order • Chairman Caulfield called the Norwich Golf Course Authority meeting of October 18, 2017 to order at 7:02 p.m. Minutes • A motion to approve the minutes of the September 20, 2017 meeting of the Norwich Golf Course Authority was made by Mr. DiBattista, seconded by Mr. Mereen, and approved unanimously. Financial Report Ms. Kuchta presented the financial report. Revenues for the month of September 2017 were $95,663.78 compared to budgeted revenues of $104,797.70, $9,133.92 under budgeted revenues and $5,530.82 over September 2016 revenues. Revenues year to date September 2017 were $923,436.81 compared to budgeted revenues of $1,043,598.27, $120,161.46 under budgeted revenues and $88,750.06 under year to date September 2016. Expenses for the month of September 2017 were $90,937.04 compared to budgeted expenses of $105,993.27, $15,056.23 under budgeted expenses and $22,967.97 under September 2016 expenses. Expenses year to date September 2017 were $875,654.15 compared to budgeted expenses of $905,786.76, $30,132.61 under budget and $24,116.26 under year to date September 2016 expenses.  Revenues exceeded expenses for the month of September 2017 by $4,726.74 and is over budget by $5,922.31. Revenues exceeded expenses year to date September 2017 by $47,782.66 and is under budget by $90,028.85. Cash balance at the end of September 2017 was $86,404.01. This is $83,185 less than September 2016 cash balance. It is important to note that there are also $27,342.42 in accounts payable at the end of September 2017 leaving only $59,062 in cash (these are September bills that have been accounted for in the expenses but were not paid until October). A motion to accept the financial report was made by Mr. DiBattista, seconded by Mr. Podurgiel, and approved unanimously. Ms. Kuchta reported on the Caddy Shack restaurant lease which is paid in full through the end of October 2017. A motion to accept the restaurant report was made by Mr. Malouf, seconded by Mr. Mereen, and approved unanimously. CORRESPONDENCE The Authority and reviewed a draft repayment agreement proposed by the city finance department with respect to monies used from the bond issue or advanced through the city for the irrigation project. A motion to authorize and direct Chairman Caulfield to enter into the agreement provided it is satisfactory to him was made by Mr. Mereen, seconded by Mr. Podurgiel, and approved unanimously. Ms. Kuchta reported that starting in 2018 the finance department will change the reports to the Authority to an accrual basis rather than a cash basis. COMMITTEE REPORTS • Chairman’s Report No report presented. • Water Conservation and Irrigation Committee Mr. Mereen explained the process to go forward including identifying zones of influence and monitoring wells. Mr. Driscoll reported on the Agreement for Professional Services to be entered into with the firm of Leggette Brashears & Graham, Inc. of Farmington, CT with the Norwich Golf Course Authority for the testing and consulting work to be done in connection with the development of the irrigation project.  A motion to authorize and direct Chairman Caulfield to enter into the Agreement on behalf of the Authority if satisfactory to him was made by Mr. Mereen, seconded by Mr. Podurgiel, and approved unanimously. • Greens Committee No report presented. • Clubhouse Committee There was a brief report with respect to the HVAC system which is working well. • Planning Committee No reported presented. • Marketing Report No report presented. • Beautification Committee No report presented. • Budget Committee The budget committee has been meeting and anticipates submitting a draft budget to the Authority at the November regular meeting or at a special meeting called to review and possibly take action on the budget. • Superintendent’s Report Mr. Morse reported that there has been frost over the last two days as a result of which the greens are becoming quicker. • Pro Manager’s Report Mr. Svab noted that he, Chairman Caulfield, and Bob Malouf will be meeting with the Member’s Club on October 19, 2017. He also reported that revenues in October are $42,000 to date not including an expected check from GolfNow. These are higher than usual October revenues. • Member’s Club No report presented. Adjournment Mr. Malouf made a motion to adjourn at 7:31 p.m. which was seconded by Mr. DiBattista and approved unanimously.