Golf Course Authority

To: NGCA Members From: Barney Caulfield, Chairman NGCA Re: Minutes of NGCA monthly meeting of January 17, 2018 Members Present Bernard Caulfield Charles Whitty Richard Strouse Angelo Yeitz JP Mereen Richard Podurgiel David DiBattista Michael Driscoll Bob Malouf Others Present Mike Svab, Head Professional Sandra Kuchta, Finance Department Ray Lathrop, Member’s Club Call to Order • Chairman Caulfield called the January 17, 2018 meeting of the Norwich Golf Course Authority to order at 7:00 p.m. Minutes • A motion to approve the minutes of the December 20, 2017 Norwich Golf Course Authority meeting was made by Mr. Mereen, seconded by Mr. Podurgiel, and approved unanimously. Financial Report Ms. Kuchta presented the financial report. Revenues for the month of December 2017 were $2,613.21 compared to budgeted revenues of $8,134.02, $5,520.81 under budgeted revenues and $3,813.80 under December 2016 revenues. Revenues year to date (YTD) December 2017 were $1,011,409.06 compared to budgeted revenues of $1,152,400.00, $14,990.94 under budgeted revenues and $109,775.98 under YTD December 2016.  Expenses for the month of December 2017 were $46,692.92 compared to budgeted expenses of $72,884.40, $26,191.48 under budgeted expenses and $26,221.84 under December 2016 expenses. Expenses YTD December 2017 were $1,124,469.36 compared to budgeted expenses of $1,152,400.00, $27,930.64 under budget and $10,088.73 under YTD December 2016 expenses. Expenses exceeded revenues for the month of December 2017 by $44,079.71 which was over budget by $20,670.67. Expenses exceeded revenues YTD December 2017 by $113,060.30. The cash balance at the end of December 2017 was ($87,347.32). There is also $11,818.82 in accounts payable at the end of December 2017. (These December bills have been accounted for in the expenses for December but were not paid until January 2018). A motion to accept the financial report was made by Mr. Malouf, seconded by Mr. Mereen, and approved unanimously. Ms. Kuchta reported the Caddy Shack lease was paid in full for 2017. A motion to accept the Caddy Shack report was made by Mr. Podurgiel, seconded by Mr. Mereen, and approved unanimously. CORRESPONDENCE Chairman Caulfield noted that the Authority had received a communication from Leggette, Brashears & Graham, Water Supply Feasibility Study Contractor, advising that it has become a part of WSP USA, Inc.. COMMITTEE REPORTS • Chairman’s Report Chairman Caulfield noted that the Caddy Shack lease with the Norwich Golf Course Authority for 2018 had been signed as have contracts for 2018 with Pro Manager Mike Svab and Course Superintendent Bruce Morse. • Water Conservation and Irrigation Committee Mr. Mereen distributed a timeline for the water supply development and permitting process, the anticipated schedule updated through January 15, 2018. This schedule calls for monitoring and testing to be done in the dry summer  season with the water diversion permit application filing anticipated in November 2018. Mr. Mereen also noted that a pre-application meeting with the DEEP will likely be scheduled sometime at the end of February 2018. • Greens Committee Chairman Caulfield reported that the Pro Shop is open. Mr. Svab noted that the Caddy Shack is expected to open on or about February 14, 2018 and to remain open through the remainder of February and at least part of March on Thursdays, Fridays, Saturdays, and Sundays only. • Green Committee Mr. Morse has reported that there is no standing ice on the course, a condition should help to limit winter damage. • Planning Committee No report presented. • Marketing Report No report presented. • Beautification Committee No report presented. • Budget Committee No report presented. • Superintendent’s Report Mr. Malouf has reported that Mr. Morse has drafted three separate sets of plans for staffing for the upcoming season which he would like to review with the supervising committee sometime during the week of January 25th. • Pro Manager’s Report Mr. Svab reported that the golfing event calendar for 2018 is coming together with most groups previously sponsoring or hosting events re-upping. He has definitely lost one group, however, but is speaking with 3 or 4 potential replacements or new groups.  • Member’s Club Mr. Lathrop noted that the Member’s Club is finalizing its tournament schedule and will request the course be closed for Member’s Club events on April 22nd, May 20th, September 16th, and November 4th. Mr. Svab noted that the course is usually closed for these events in the morning which allows him to arrange for an outing or other organized use in the afternoon. • New Business Mr. Mereen congratulated Mr. Yeitz on being honored as the Volunteer of the Year by the Norwich Chamber of Commerce. Adjournment A motion to adjourn the meeting was made at 7:28 p.m. by Mr. Malouf, seconded by Mr. DiBattista, and approved unanimously.