Golf Course Authority

To: NGCA Members From: Barney Caulfield, Chairman NGCA Re: Minutes of NGCA monthly meeting of July 18, 2018 Members Present Bernard Caulfield Richard Strouse Charles Whitty JP Mereen Richard Podurgiel David DiBattista Michael Driscoll Bob Malouf Angelo Yeitz Others Present Mike Svab, Head Professional Bruce Morse, Course Superintendent Sandra Kuchta, Finance Department Ray Lathrop, Member’s Club Call to Order • Chairman Caulfield called the July 18, 2018 meeting of the Norwich Golf Course Authority to order at 7:00 p.m. Minutes • A motion to receive and accept the minutes of the June 20, 2018 meeting was made by Mr. DiBattista, seconded by Mr. Mereen, and approved unanimously. Financial Report Ms. Kuchta presented the financial report. Revenues for the month of June 2018 were $135,779.60 compared to budgeted revenues of $133,175, $2,604.80 over budgeted revenues and $4,043.20 over June 2017 revenues. Year-to-date (YTD) revenues for the month of June 2018 were$514,824.52 compared to budgeted revenues of $587,874, $73,049.48 under budgeted revenues and $58,536.95 under YTD June 2017 revenues. Expenses for the month of June 2018 were $123,878.24 compared to budgeted expenses of $123,672.08, $206.16 over budgeted expenses and $641.56 under June 2017 expenses.  YTD expenses for the month of June 2018 were $527,211.82 compared to budgeted expenses of $533,438.74, $6,226.92 under budgeted expenses and $51,490.41 under YTD June 2017 expenses. Revenues exceeded Expenses in the month of June 2018 by $11,901.36 which was over budget by $2,398.44. YTD Expenses exceeded YTD Revenues as of June 2018 by $12,387.30, which was under budget by $66,822.56. The Balance Sheet reflects: a) Interfund Loan Obligations have increased by $2,179.50. Total balance at the end of June 2018 is $66,986.96. Construction in Progress has increased by $2,179.50 (for the water project). b) The balance on the Dime Bank loan for the lighting project stands at $5,931.60. c) The Due to General Fund is ($33,212.oo). d) The balance in Accounts Payable is $46,300.30. e) As a result of payments made to the Member’s Club in June 2018 the remaining amount owed the Member’s Club is $350. f) The Balance Sheet shows a payroll accrual in the amount of $11,815.07. This entry is made every June at the City’s Fiscal Year End. Its effect is to increase the wage accounts in the amount of the first payroll check run for July as it covers the pay period of June 24, 2018 to June 30, 2018. The Caddy Shack lease is paid in full through the end of July 2018 with $650 on account for the August lease payment. Ms. Kuchta noted that the Repairs and Maintenance Account line item of the general budget has been over expended and suggests we transfer money from the Contingency Account to cover this. A motion to transfer $5,000 from the Contingency Account to the Repairs and Maintenance Account was made by Mr. Podurgiel, seconded by Mr. DiBattista, and approved unanimously. Ms. Kuchta noted that June had been a good month at the golf course from the financial perspective. A motion to accept the financial report was made by Mr. Mereen, seconded by Mr. DiBattista, and approved unanimously. CORRESPONDENCE Chairman Caulfield reported there has been no correspondence received. COMMITTEE REPORTS • Chairman’s Report No report presented. • Water Supply Project Mr. Mereen reported that the two drilled test wells are producing large amounts of water, the first approximately 170 gallons per minute and the second has greater production. A draw down test will need to be conducted and should be done in the near future. This will require the system to be open for 8 hours with metering of flow in neighboring streams and wetlands. Mr. Mereen also reported that the wells have been drilled so that they may serve as production wells. • Clubhouse Committee No report presented. • Greens Committee No report presented. • Planning Committee No report presented. • Marketing Committee No report presented. • Beautification Committee Mr. Podurgiel and Mr. Morse both reported on the high quality of the pruning and plantings done at the golf course this year. • Budget Committee Mr. Whitty reported that the Budget Committee had previously met with Ms. Kuchta to review the preliminary draft of the financial report. While June has been a good month, the course still has a way to go to recover from the low revenue during the spring. The budget subcommittee will be meeting again in August.  • Maintenance Subcommittee Mr. Podurgiel and Mr. Morse reported for the Maintenance Subcommittee. Norwich Public Utilities assisted to address a problem in the pumping station which had disrupted the pumping of water at the Norwich Golf Course. NPU employees resolved the problem, mice chewing through the wiring, and got the system online, the charge being $70. Mr. Podurgiel and Mr. Morse both praise the maintenance staff and noted that they have done a great job. Mr. Podurgiel indicated that Mr. Morse would be reporting on the kyllinga situation as part of his report. • Superintendent’s Report Mr. Morse noted the kyllinga is more wide spread at the course than he initially thought. It is in most fairways and on many tees and collars. On Friday he and Eric will jointly deal with the issue, Eric marking the areas that have kyllinga infestation with Mr. Morse spraying the same. This will be the third spraying at the course this summer. • Pro Manager’s Report Mr. Svab noted that Jeff Doerr will be away from the course for some period of time for medical reasons. He indicates the course has been quite busy at this point and has a number of outings coming up. Mr. Svab also reported on the Norwich Invitational which was very successful and very well run, with the victor, Chris DeLucia, being a member of the course. • Member’s Club Mr. Lathrop reported that there were 68 players at the Member-Guest and the tournament went well. He also echoed Mr. Svab’s comments on the Norwich Invitational. Adjournment A motion to adjourn the meeting was made at 7:44 p.m. by Mr. DiBattista, seconded by Mr. Mereen, and approved unanimously.