Golf Course Authority

To: NGCA Members From: Barney Caulfield, Chairman NGCA Re: Minutes of NGCA monthly meeting of August 15, 2018 Members Present Bernard Caulfield Richard Strouse Charles Whitty JP Mereen Richard Podurgiel David DiBattista Michael Driscoll (7:05 p.m.) Bob Malouf Angelo Yeitz Others Present Mike Svab, Head Professional Bruce Morse, Course Superintendent Sandra Kuchta, Finance Department Jim Homski, Member’s Club Call to Order • Chairman Caulfield called the August 15, 2018 meeting of the Norwich Golf Course Authority to order at 7:00 p.m. Minutes • A motion to receive and accept the minutes of the July 18, 2018 meeting was made by Mr. Yeitz, seconded by Mr. Malouf, and approved by a vote of 8-0 (Driscoll absent). Financial Report Ms. Kuchta presented the financial report. Revenues for the month of July 2018 were $118,168.99 compared to budgeted revenues of $129,784, $11,615.01 under budgeted revenues and $16,087.52 under July 2017 revenues. Year-to-date (YTD) revenues for the month of July 2018 were $632,993.51 compared to budgeted revenues of $717,658, $84,664.49 under budgeted revenues and $74,444.47 under YTD July 2017 revenues. Expenses for the month of July 2018 were $99,826.59 compared to budgeted expenses of $110,688.48, $10,861.89 under budgeted expenses and $11,267.14 under July 2017 expenses.  YTD expenses for the month of July 2018 were $632,423.53 compared to budgeted expenses of $644,127.22, $11,703.69 under budgeted expenses and $57,372.43 under YTD July 2017 expenses. Revenues exceeded Expenses in the month of July 2018 by $18,342.40 which was under budget by $753.12. YTD Revenues exceeded YTD Expenses as of July 2018 by $569.98, which was under budget by $72,960.80. Significant items on the Balance Sheet are: a) Interfund Loan Obligations have increased by $912.17. Total balance at the end of July 2018 is $67,899.13. Construction in Progress has increased by $912.17 (for the water project). b) The monthly payment on the Dime Bank loan for the lighting project has been made showing a reduction in the amount of the loan through July. c) The Due to General Fund reflects the NGCA cash balance as of July 31, 2018, the amount shown in the liability section indicating the cash balance is negative and represents funds owed the city. d) The balance in Accounts Payable section representing products/services that have been purchased but not yet paid for through July 31, 2018 is $40,666.12. e) The amount owed the Member’s Club is $400. Cash Balance at the end of July 2018 was ($34,441.02). These funds are owed by the NGCA to the city. The restaurant lease is paid in full through the end of July 2018 with a credit of $650 towards the August lease payment. A motion to receive the financial report was made by Mr. DiBattista, seconded by Mr. Mereen, and approved unanimously. CORRESPONDENCE Chairman Caulfield reported there has been no correspondence received. COMMITTEE REPORTS • Chairman’s Report Chairman Caulfield noted that the proposed meeting scheduled for the 2019 year was sent out with meetings scheduled for the 3rd Monday of each month. A motion to accept the 2019 schedule of meetings was made by Mr. DiBattista, seconded by Mr. Malouf, and approved unanimously. • Water Supply Project Mr. Mereen reported on the current state of the project which is completed through the short-term pumping test. The significant activities which remain include, the constructing of a groundwater-flow model with preliminary estimates of the zone-0f-influence (August); conduct a biologist estimate within the zone-of-influence (August-September); prepare pumping test plan and seek DEEP approval (August-September); conduct long-term pumping test (September-October); finalize groundwater-flow model (October); and submit permit application (October-November). The tests to date have indicated there is a good supply of water available. • Clubhouse Committee No report presented. • Greens Committee No report presented. • Planning Committee No report presented. • Marketing Committee No report presented. • Beautification Committee The summer employee primarily responsible for course beautification has returned to her regular job. Her work at the course has been much complimented. • Budget Committee Mr. Whitty reported on the work of the budget subcommittee including its meeting of August 14, 2018. Chairman Caulfield then led a lengthy discussion on this year’s budget and anticipated shortfalls in revenue and the apparent reasons for these. While primarily addressing this year’s budget there was significant discussion on addressing what are perceived to be long term issues. • Superintendent’s Report Mr. Morse reported on the ongoing efforts of the maintenance department to deal with kyllinga infestations at the golf course, a condition which is affecting many area golf courses. The kyllinga is persistent; returning even after it has been sprayed twice. The applications have not prevented re-germination and he will  continue spraying but thinks the condition will not be abated until frost has occurred. Mr. Morse also noted that as a result of the hot and humid conditions of this summer he has had to spray for brown patch which has occurred at various points on the course. The cost of chemicals for spraying necessarily are higher than he expected. • Pro Manager’s Report Mr. Svab reported that Mr. Rob Cardini plans to hold an event at the Norwich Golf Course and is donating landscaping work in the area of the Gopher Hole to the course. That should start shortly. Mr. Morse also noted that Mr. Jeff Dorr will not be able to return to work this year. • Member’s Club Mr. Homski noted the Member’s Club will be willing to assist the Authority as necessary in addressing budget issues. Adjournment A motion to adjourn the meeting was made at 8:25 p.m. by Mr. Malouf, seconded by Mr. DiBattista, and approved unanimously.