Housing Authority

MINUTES OF THE REGULAR MEETING OF THE NORWICH HOUSING AUTHORITY HELD WEDNESDAY, SEPTEMBER 14, 2011 The Board of Commissioners (“Board”) of the Norwich Housing Authority (“Authority”) met in regular session at the office of the Norwich Housing Authority, 10 Westwood Park, Norwich, Connecticut, at 4:30 PM, Wednesday, September 14, 2011. I. Roll Call Chairman Baillargeon called the meeting to order at 4:30 PM and the following answered present: Alice Cunningham Wilma Sullivan Paul Gauthier Hector Baillargeon Also present was Charles C. Whitty, Executive Director. II. Minutes Ms. Sullivan moved and Ms. Cunningham seconded the motion to adopt the minutes of the regular meeting held on July 13, 2011. Motion carried unanimously. III. Communications A. Letter dated July 25, 2011 from CIRMA regarding a Members’ Equity Distribution. Mr. Whitty reviewed the letter with the Board. Ms. Sullivan moved and Ms. Cunningham seconded the motion to receive the communication. Motion carried unanimously. B. Letter dated August 29, 2011 from Joan Wessell, Executive Director, Senior Resources Agency on Aging, regarding the federal Resident Services Coordinator Program. Mr. Whitty reviewed the letter with the Board. Ms. Sullivan moved and Ms. Cunningham seconded the motion to receive the communication. Motion carried unanimously. IV. Committee Reports A. The Homeownership Committee did not meet. B. The Rent Review Committee did not meet. Minutes of the Norwich Housing Authority – September 14, 2011 page 2 V. Report of the Executive Director A. Bills – Ms. Cunningham moved and Ms. Sullivan seconded the motion to approve the bills for July and August 2011. Motion carried unanimously. B. Vacancy Report – Mr. Whitty noted that the Authority currently has approximately 18 vacant units, the majority of which have been leased already. Ms. Cunningham moved and Ms. Sullivan seconded the motion to receive the September 1, 2011 report. Motion carried unanimously. C. Modernization Report - Mr. John Mainville, Modernization Co-ordinator / Housing Inspector, prepared the report and Mr. Whitty and Mr. Mainville reviewed the same with the Board. The Structural and Building System Improvements Project at the Westwood Park Mechanical Tunnels has begun and the abatement portion of the project is complete. The Melrose Park project is ongoing. Site work is scheduled to start at the end of September and will be completed by the end of October. The Schwartz Manor Community Room Upgrade project is being reviewed. The Authority will receive $75,000.00 in CDBG PY 37 funding for the JFK II roof replacement project. Preliminary architectural design and environmental testing for the JFK I Siding Replacement project has been completed. These projects will be undertaken in 2012. Ms. Cunningham moved and Ms. Sullivan seconded the motion to receive the report. Motion carried unanimously. D. Section 8 Voucher Portfolio Report - As of September 1, 2011 the total portfolio was 475 Housing Choice Vouchers. Ms. Sullivan moved and Ms. Cunningham seconded the motion to receive the report. Motion carried unanimously. E. Other Items – Mr. Whitty noted that the clean-up from Hurricane Irene is ongoing. It is anticipated that FEMA will reimburse the Authority for 75% of eligible costs. VI. Unfinished Business There was no unfinished business to discuss. Mr. Rucker joined the meeting at 5:05 PM and Ms. Cunningham was excused at 5:15 PM. Minutes of the Norwich Housing Authority – September 14, 2011 page 3 VII. New Business A. Ms. Sullivan moved to adopt Resolution R-11-09-1022 to enter into a contract with Eastern Connecticut Area Agency on Aging, Inc. (dba Senior Resources Agency on Aging) relative to the federal services coordinator program. Mr. Rucker seconded the motion. Roll call vote: Ayes – Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. B. Ms. Sullivan moved to adopt Resolution R-11-09-1023 to adopt a policy to support the nondiscrimination agreements and warrants required under certain Connecticut General Statutes as it pertains to the federal resident services coordinator program contract with the Eastern Connecticut Area Agency on Aging, Inc. Mr. Rucker seconded the motion. Roll call vote: Ayes – Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. C. Ms. Sullivan moved to adopt Resolution R-11-09-1024 regarding expenditure of CIRMA’s Members’ Equity Distribution. Mr. Gauthier seconded the motion. Roll call vote: Ayes – Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. D. Mr. Gauthier moved to adopt Resolution R-11-09-1025 regarding the Section 8 Housing Choice Voucher Program. Ms. Sullivan seconded the motion. Roll call vote: Ayes – Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. Minutes of the Norwich Housing Authority – September 14, 2011 page 4 E. Commission Members – There was no comment. F. Community Portion of Meeting- There was no comment. G. Other – None. VIII. Executive Session No executive session was held. IX. Adjournment There being no further business to discuss, Ms. Sullivan moved and Mr. Rucker seconded the motion that the meeting be adjourned. Motion carried unanimously. The meeting adjourned at 5:45 PM. Respectfully submitted, Charles C. Whitty Executive Director Minutes approved on October 12, 2011 Hector R. Baillargeon Chairman