Housing Authority

MINUTES OF THE REGULAR MEETING OF THE NORWICH HOUSING AUTHORITY HELD WEDNESDAY, NOVEMBER 9, 2011 The Board of Commissioners (“Board”) of the Norwich Housing Authority (“Authority”) met in regular session at the office of the Norwich Housing Authority, 10 Westwood Park, Norwich, Connecticut, at 4:30 PM, Wednesday, November 9, 2011. I. Roll Call Vice-Chairman Paul Gauthier called the meeting to order at 4:35 PM and the following answered present: Alice Cunningham Marion Rucker Wilma Sullivan Paul Gauthier Also present was Charles C. Whitty, Executive Director. II. Minutes Ms. Sullivan moved and Mr. Rucker seconded the motion to adopt the minutes of the regular meeting held on September 14, 2011. Motion carried unanimously. III. Communications A. Fiscal Year 2011 Audit Report as prepared by Hurley, O’Neill and Company. Mr. Whitty and Miss Joanne Drag, Deputy Executive Director / Finance Director, reviewed the report with the Board. Mr. Rucker moved and Ms. Sullivan seconded the motion to receive the communication. Motion carried unanimously. B. State Quarterly reports for the quarter ending September 30, 2011. Mr. Whitty reviewed the reports with the Board. Ms. Sullivan moved and Mr. Rucker seconded the motion to receive the communication. Motion carried unanimously. IV. Committee Reports A. The Homeownership Committee did not meet. B. The Rent Review Committee did not meet. Chairman Hector Baillargeon joined the meeting at 4:45 PM. Minutes of the Norwich Housing Authority – November 9, 2011 page 2 V. Report of the Executive Director A. Bills – Mr. Rucker moved and Ms. Sullivan seconded the motion to approve the bills for September and October 2011. Motion carried unanimously. B. Vacancy Report – Mr. Whitty noted that the Authority currently has approximately 13 vacant units, the majority of which have been leased already. Ms. Sullivan moved and Ms. Cunningham seconded the motion to receive the November 1, 2011 report. Motion carried unanimously. C. Modernization Report - Mr. John Mainville, Modernization Coordinator / Housing Inspector, prepared the report and Mr. Whitty and Mr. Mainville reviewed the same with the Board. The Structural and Building System Improvements Project at the Westwood Park Mechanical Tunnels has begun and the abatement portion of the project is complete. Barry Associates will begin work on the electrical system upgrade this week. The Melrose Park project is ongoing. Site work will be completed by the middle of November. The Schwartz Manor Community Room Upgrade project is being reviewed. The Authority will receive $75,000.00 in CDBG PY 37 funding for the JFK II roof replacement project and will apply for $25,000 in CDBG recapture funds. Preliminary architectural design and environmental testing for the JFK I Siding Replacement project has been completed. These projects will be undertaken in 2012. Ms. Sullivan moved and Ms. Cunningham seconded the motion to receive the report. Motion carried unanimously. D. Section 8 Voucher Portfolio Report - As of October 1, 2011 the total portfolio was 475 Housing Choice Vouchers and as of November 1 the total portfolio was 479. Mr. Rucker moved and Mr. Gauthier seconded the motion to receive the report. Motion carried unanimously. E. Other Items – Mr. Whitty noted that the Federal REAC inspection will be held on December 5th and 6th . VI. Unfinished Business There was no unfinished business to discuss. VII. New Business A. Mr. Gauthier moved to adopt Resolution R-11-11-1026 to authorize an application for recaptured Community Development Block Grant funding for the roof and gutter replacement project at John F. Kennedy Heights II. Ms. Sullivan seconded the motion. Roll call vote: Ayes – Cunningham, Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. Minutes of the Norwich Housing Authority – November 9, 2011 page 3 B. Commission Members – There was no comment. C. Community Portion of Meeting- There was no comment. D. Other – None. VIII. Executive Session Ms. Sullivan moved and Mr. Rucker seconded the motion to enter into executive session at 5:25 PM to discuss a personnel matter and that Mr. Whitty remain. Motion carried unanimously. Mr. Gauthier moved and Ms. Sullivan seconded the motion to resume the meeting at 6:00 PM. Motion carried unanimously. Chairman Baillargeon noted that no votes were taken in executive session and that Mr. Whitty exited the session at 5:45 p.m. Ms. Sullivan moved to suspend the rules to add Resolution R-11-11-1027 to the agenda. Mr. Rucker seconded the motion. Motion carried unanimously. Ms. Sullivan moved to adopt Resolution R-11-11-1027 regarding compensation for the Deputy Executive Director / Finance Director. Mr. Rucker seconded the motion. Roll call vote: Ayes – Cunningham, Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. Ms. Sullivan moved to suspend the rules to add Resolution R-11-11-1028 to the agenda. Mr. Rucker seconded the motion. Motion carried unanimously. Ms. Cunningham moved to adopt Resolution R-11-11-1028 regarding compensation for the Executive Director. Mr. Rucker seconded the motion. Roll call vote: Ayes – Cunningham, Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. Minutes of the Norwich Housing Authority – November 9, 2011 page 4 IX. Adjournment There being no further business to discuss, Mr. Rucker moved and Ms. Sullivan seconded the motion that the meeting be adjourned. Motion carried unanimously. The meeting adjourned at 6:10 PM. Respectfully submitted, Charles C. Whitty Executive Director Minutes approved on December 14, 2011 Hector R. Baillargeon Chairman