Housing Authority

MINUTES OF THE REGULAR MEETING OF THE NORWICH HOUSING AUTHORITY HELD WEDNESDAY, MARCH 21, 2012 The Board of Commissioners (“Board”) of the Norwich Housing Authority (“Authority”) met in regular session at the office of the Norwich Housing Authority, 10 Westwood Park, Norwich, Connecticut, at 4:30 PM, Wednesday, March 21, 2012. I. Roll Call Chairman Baillargeon called the meeting to order at 4:30 PM and the following answered present: Marion Rucker Paul Gauthier Hector Baillargeon Wilma Sullivan was excused. Also present was Charles C. Whitty, Executive Director. II. Minutes Mr. Gauthier moved and Mr. Rucker seconded the motion to adopt the minutes of the regular meeting held on February 8, 2012. Motion carried unanimously. Mr. Gauthier moved and Mr. Rucker seconded the motion to adopt the minutes of the special meeting held on February 15, 2012. Motion carried unanimously. Mr. Gauthier moved and Mr. Rucker seconded the motion to adopt the minutes of the special meeting held on February 27, 2012. Motion carried unanimously. Alice Cunningham joined the meeting at 4:35 p.m. III. Communications A. Application to authorize lowering eligibility age in state elderly developments to fifty-five (55). Mr. Whitty reviewed the application with the Board. Mr. Gauthier moved and Mr. Rucker seconded the motion to receive the communication. Motion carried unanimously. IV. Committee Reports A. The Homeownership Committee did not meet. B. The Rent Review Committee did not meet. Mr. Whitty noted that the Board will need to review the rent structure in the State programs. Minutes of the Norwich Housing Authority – March 21, 2012 page 2 V. Report of the Executive Director A. Bills – Mr. Gauthier moved and Mr. Rucker seconded the motion to approve the bills for February 2012. Motion carried unanimously. B. Vacancy Report - Mr. Whitty noted that as of March 1, 2012 the Authority had approximately 9 vacant units. Mr. Rucker moved and Ms. Cunningham seconded the motion to receive the report. Motion carried unanimously. C. Modernization Report – John Mainville, Modernization Coordinator, prepared the report. He and Mr. Whitty reviewed the same with the Board. Structural and Building System Improvements Project for the Westwood Park Mechanical Tunnels at B Court are underway. The Melrose Park project is substantially complete less closeout documents and landscaping work to be done in the spring. JFK II Roof Replacement started on March 15, 2012. It is anticipated to take six weeks to complete. Preliminary architectural design and environmental testing for the JFK I Siding Replacement project are complete. This project will be undertaken in 2012. The Community Development Block Grant Program Year 38 application to replace roofs at JFK I was submitted on March 14, 2012. Also pending is a grant application that was submitted on March 1, 2012 to the State of Connecticut Department of Economic and Community Development for the State Housing Rehabilitation Preservation program for electrical and alarm upgrades at the State Elderly complexes. The Authority is currently working with ACCESS regarding weatherization in the State Elderly complexes. Ms. Cunningham moved and Mr. Rucker seconded the motion to receive the report. Motion carried unanimously. D. Section 8 Voucher Portfolio Report - As of March 1, 2012, the total portfolio leased was 504 Housing Choice Vouchers. Ms. Cunningham moved and Mr. Rucker seconded the motion to receive the report. Motion carried unanimously. E. Other Items – None. VI. Unfinished Business There was no unfinished business to discuss. Minutes of the Norwich Housing Authority – March 21, 2012 page 3 VII. New Business A. Resolution R-12-03-1056 to submit an application to the Connecticut Housing Finance Authority to lower the eligibility age in the State Elderly developments to fifty-five (55) years old. Mr. Gauthier moved to adopt the resolution. Ms. Cunningham seconded the motion. Roll call vote: Ayes – Cunningham, Rucker, Gauthier, Baillargeon Nays - None Motion carried unanimously. B. Resolution R-12-03-1057 regarding a pay increase for nonunion employees effective April 1, 2012. Mr. Gauthier moved to adopt the resolution. Mr. Rucker seconded the motion. Roll call vote: Ayes – Cunningham, Rucker, Gauthier, Baillargeon Nays - None Motion carried unanimously. Mr. Rucker moved to suspend the rules to consider Resolution R-12-03-1058 to locate and contract with an agency relative to background screening of applicants and the collection of past due rents. Ms. Cunningham seconded the motion. Motion carried unanimously. Resolution R-12-03-1058 to locate and contract with an agency relative to background screening of applicants and the collection of past due rents. Mr. Gauthier moved to adopt the resolution. Mr. Rucker seconded the motion. Roll call vote: Ayes – Cunningham, Rucker, Gauthier, Baillargeon Nays - None Motion carried unanimously. C. Commission Members – There was no comment. D. Community Portion of Meeting- There was no comment. E. Other – None. Minutes of the Norwich Housing Authority – March 21, 2012 page 4 VIII. Executive Session No executive session was held. IX. Adjournment There being no further business to discuss, Ms. Cunningham moved and Mr. Rucker seconded the motion that the meeting be adjourned. Motion carried unanimously. The meeting adjourned at 5:38 PM. Respectfully submitted, Charles C. Whitty Executive Director Minutes approved on April 11, 2012 Hector R. Baillargeon Chairman