Housing Authority

MINUTES OF THE REGULAR MEETING OF THE NORWICH HOUSING AUTHORITY HELD WEDNESDAY, DECEMBER 11, 2013 The Board of Commissioners (“Board”) of the Norwich Housing Authority (“Authority”) met in regular session at the main office of the Norwich Housing Authority, 10 Westwood Park, Norwich, Connecticut, at 4:30 PM, Wednesday, December 11, 2013. I. Roll Call Vice-Chairman Gauthier called the meeting to order at 4:41 PM and the following answered present: Alice Cunningham Marion Rucker Paul Gauthier Hector Baillargeon and Wilma Sullivan were excused. Also present was Charles C. Whitty, Executive Director. II. Minutes A. Mr. Rucker moved and Ms. Cunningham seconded the motion to adopt the minutes of the regular meeting held on November 13, 2013. Motion carried unanimously. III. Communications A. State Management Plans for Fiscal Year 2015 (April 1, 2014 – March 31, 2015). Mr. Whitty reviewed the Management Plans with the Board. Mr. Rucker moved and Ms. Cunningham seconded the motion to receive the State Management Plans. Motion carried unanimously. IV. Committee Reports A. The Homeownership Committee did not meet. B. The Rent Review Committee did not meet. Mr. Whitty stated that because of increased operating costs the Board may have to consider a base rent increase. Minutes of the Norwich Housing Authority – December 11, 2013 page 2 V. Report of the Executive Director A. Bills – Mr. Rucker moved and Ms. Cunningham seconded the motion to approve the bills for November 2013. Motion carried unanimously. B. Vacancy Report – Mr. Whitty noted that the Authority had 13 vacancies as of December 2, 2013. Ten (10) units have been leased already to new tenants. Mr. Rucker moved and Ms. Cunningham seconded the motion to receive the December 2, 2013 report. Motion carried unanimously. C. Modernization Report - John Mainville, Modernization Coordinator, prepared the report. Mr. Whitty reviewed the same with the Board. The Westwood Park Utility Tunnel Project for A Court started on December 2, 2013 with Barry Associates, Inc. The abatement portion of the project has been completed. Capital Studio Architects (“CSA”) has updated the JFK I Roof Replacement Project – Phase II. The Norwich City Council approved $50,000.00 from CDBG Program Year 39 for this project which will be bid in January 2014. The Authority will be submitting an application for the State Elderly Electrical and Alarm Upgrade project to the State of Connecticut Department of Housing (“DOH”) in January 2014. The Authority has received an Assistance Agreement from DOH for planning preconstruction capital improvements at its state developments. Mr. Rucker moved and Ms. Cunningham seconded the motion to receive the report. Motion carried unanimously. D. Section 8 Voucher Portfolio Report - As of December 1, 2013, the total portfolio was 499 Housing Choice Vouchers. Ms. Cunningham moved and Mr. Rucker seconded the motion to receive the report. Motion carried unanimously. E. Other Items – None. VII. New Business Mr. Rucker moved to adopt A. Resolution R-13-12-1140 to approve the State Elderly Management Plan for Fiscal Year 2015 (April 1, 2014 – March 31, 2015), B. Resolution R-13-12-1141 to approve the State Moderate Management Plan for Fiscal Year 2015 (April 1, 2014 – March 31, 2015) and C. Resolution R-13-12-1142 to approve the State Affordable Management Plan for Fiscal Year 2015 (April 1, 2014 – March 31, 2015). Ms. Cunningham seconded the motion. Roll call vote: Ayes – Cunningham, Rucker, Gauthier Nays - None Motion carried unanimously. Minutes of the Norwich Housing Authority – December 11, 2013 page 3 D. Ms. Cunningham moved to adopt Resolution R-13-12-1143 to apply for City of Norwich Community Development Block Grant funding for Program Year 40 for the roof replacement project at John F. Kennedy Heights I. Mr. Rucker seconded the motion. Roll call vote: Ayes – Cunningham, Rucker, Gauthier Nays - None Motion carried unanimously. E. Mr. Rucker moved to adopt Resolution R-13-12-1144 to apply to the State of Connecticut Department of Housing for a grant for the State Elderly properties. Ms. Cunningham seconded the motion. Roll call vote: Ayes – Cunningham, Rucker, Gauthier Nays - None Motion carried unanimously. F. Ms. Cunningham moved to adopt Resolution R-13-12-1145 to commit funding from the State Elderly Retained Earnings relative to a State of Connecticut Department of Housing grant application. Mr. Rucker seconded the motion. Roll call vote: Ayes – Cunningham, Rucker, Gauthier Nays - None Motion carried unanimously. VI. Unfinished Business There was no unfinished business to discuss. Minutes of the Norwich Housing Authority – December 11, 2013 page 4 IX. Adjournment There being no further business to discuss, Mr. Rucker moved and Ms. Cunningham seconded the motion that the meeting be adjourned. Motion carried unanimously. The meeting adjourned at 5:15 PM. Respectfully submitted, Charles C. Whitty Executive Director Minutes approved on January 8, 2014 Hector R. Baillargeon Chairman