Housing Authority

MINUTES OF THE REGULAR MEETING OF THE NORWICH HOUSING AUTHORITY HELD WEDNESDAY, APRIL 9, 2014 The Board of Commissioners (“Board”) of the Norwich Housing Authority (“Authority”) met in regular session at the main office of the Norwich Housing Authority, 10 Westwood Park, Norwich, Connecticut, at 4:30 PM, Wednesday, April 9, 2014. I. Roll Call Chairman Baillargeon called the meeting to order at 4:30 PM and the following answered present: Alice Cunningham Marion Rucker Wilma Sullivan Paul Gauthier Hector Baillargeon Also present was Charles C. Whitty, Executive Director. II. Election of Officers Mr. Gauthier moved and Ms. Sullivan seconded the motion that, in accordance with the amended by-laws of the Norwich Housing Authority, the following Commissioners be elected as officers of the Authority for a one year period, or until their successors are elected and qualified: Hector R. Baillargeon, Chairman Paul R. Gauthier, Vice-Chairman Marion G. Rucker, Assistant Treasurer Wilma Sullivan, Assistant Secretary Chairman Baillargeon asked if there were any other nominations. There were no other nominations. Motion carried unanimously. III. Minutes Mr. Rucker moved and Ms. Sullivan seconded the motion to adopt the minutes of the regular meeting held on March 12, 2014. Motion carried unanimously. Minutes of the Norwich Housing Authority – April 9, 2014 page 2 IV. Communications A. Section 8 Management Assessment Program (“SEMAP”) Certification form HUD-52648 for fiscal year ended March 31, 2014. Ms. Sullivan moved and Mr. Gauthier seconded the motion to receive the certification. Motion carried unanimously. V. Committee Reports A. The Homeownership Committee did not meet. B. The Rent Review Committee did not meet. Mr. Whitty stated that because of increased operating costs the Board may have to consider a base rent increase in the State Elderly, State Moderate and State Affordable programs. VI. Report of the Executive Director A. Bills – Ms. Sullivan moved and Mr. Rucker seconded the motion to approve the bills for March, 2014. Motion carried unanimously. B. Vacancy Report – Mr. Whitty noted that the Authority had 2 vacancies as of April 1, 2014. These units have been leased already to new tenants. Mr. Rucker moved and Ms. Cunningham seconded the motion to receive the April 1, 2014 report. Motion carried unanimously. C. Modernization Report - John Mainville, Modernization Coordinator, prepared the report. Mr. Whitty and Mr. Mainville reviewed the same with the Board. The Westwood Park Utility Tunnel Project for A Court started on December 2, 2013 with Barry Associates, Inc. The structural repairs and electrical work is ongoing. This project should be substantially complete by the middle of May. Bids were received on January 29, 2014 for the JFK I Roof Replacement Project – Phase 2 and a contract with JJS Universal Construction Company was signed on February 27, 2014. Work will start on April 10, 2014. The Authority submitted an application to the City of Norwich Community Development Office for PY 40 funding on March 5, 2014 for the JFK I Roof Replacement project – Phase 3. The Community Development Advisory Committee recommendation was to not fund the project. This funding request ($77,000.00) would have enabled the Authority to complete the balance of the roofing project at JFK I (11 buildings). These roofs are 19 years old and badly need to be replaced in order to preserve and protect the integrity of the roofs and buildings. Without CDBG PY 40 funding, the project will remain unfinished. The Eastwood Court roof replacement project is currently being designed by Capital Studio Architects. This project will go out to bid in May. The Authority submitted an application for the State Elderly Electrical and Alarm Upgrade project to the State of Connecticut Department of Housing (“DOH”) on January 9, 2014. This project was not funded. The Authority will apply again during the next round of funding after reviewing the previous application with DOH. Minutes of the Norwich Housing Authority – April 9, 2014 page 3 The Authority has received an Assistance Agreement from DOH for planning preconstruction capital improvements at its state developments and a predevelopment planning grant for Sunset Park. The Authority is scheduled for a Federal REAC inspection on June 10, 2014. Ms. Sullivan moved and Ms. Cunningham seconded the motion to receive the report. Motion carried unanimously. D. Section 8 Voucher Portfolio Report - As of April 1, 2014, the total portfolio was 491 Housing Choice Vouchers. Ms. Sullivan moved and Ms. Cunningham seconded the motion to receive the report. Motion carried unanimously. VII. Unfinished Business There was no unfinished business to discuss. VIII. New Business A. Ms. Sullivan moved to adopt Resolution R-14-04-1162 to certify the Section 8 Management Assessment Program for March 31, 2014. Mr. Gauthier seconded the motion. Roll call vote: Ayes –Cunningham, Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. B. Mr. Rucker moved to adopt Resolution R-14-04-1163 to install a new locking mechanism at the community / laundry room at Schwartz Manor. Mr. Gauthier seconded the motion. Roll call vote: Ayes –Cunningham, Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. C. Commission Members- There was no comment. D. Community Portion of the Meeting – There was no comment. E. Other – There was no comment. Minutes of the Norwich Housing Authority – April 9, 2014 page 5 X. Adjournment There being no further business to discuss, Mr. Rucker moved and Ms. Sullivan seconded the motion that the meeting be adjourned. Motion carried unanimously. The meeting adjourned at 5:40 PM. Respectfully submitted, Charles C. Whitty Executive Director Minutes approved on May 14, 2014 Hector R. Baillargeon Chairman