Housing Authority

MINUTES OF THE SPECIAL MEETING OF THE NORWICH HOUSING AUTHORITY HELD THURSDAY, FEBRUARY 19, 2015 The Board of Commissioners (“Board”) of the Norwich Housing Authority (“Authority”) met in special session at the main office of the Norwich Housing Authority, 10 Westwood Park, Norwich, Connecticut, at 4:30 PM, Thursday, February 19, 2015. I. Roll Call Chairman Baillargeon called the meeting to order at 4:30 PM and the following answered present: Alice Cunningham Wilma Sullivan Paul Gauthier Hector Baillargeon Marion Rucker was excused. Also present was Charles C. Whitty, Executive Director. II. Minutes A. Ms. Sullivan moved and Mr. Gauthier seconded the motion to adopt the minutes of the regular meeting held on January 14, 2015. Motion carried unanimously. III. Communications A. Federal Low Income Public Housing Operating Budget for Fiscal Year 2016 (April 1, 2015 – March 31, 2016). Mr. Whitty reviewed the budget with the Board. Ms. Sullivan moved and Ms. Cunningham seconded the motion to receive the communication. Motion carried unanimously. B. Letter of recommendation from David Holmes, Capital Studio Architects regarding the bid results for the JFK I Roof Replacement Project. Mr. Whitty reviewed the bid results with the Board. Ms. Sullivan moved and Ms. Cunningham seconded the motion to receive the communication. Motion carried unanimously. IV. Committee Reports A. The Homeownership Committee did not meet. B. The Rent Review Committee did not meet. Minutes of the Norwich Housing Authority – February 19, 2015 page 2 V. Report of the Executive Director A. Bills – Ms. Sullivan moved and Mr. Gauthier seconded the motion to approve the bills for January, 2015. Motion carried unanimously. B. Vacancy Report – Mr. Whitty noted that the Authority had 4 vacancies as of February 1, 2015. These units have been leased already to new tenants. Ms. Cunningham moved and Ms. Sullivan seconded the motion to receive the February 1, 2015 report. Motion carried unanimously. C. Modernization Report - John Mainville, Modernization Coordinator, prepared the report. Mr. Mainville and Mr. Whitty reviewed the same with the Board. A contract signing was held on February 5, 2015 for the Westwood Park Electrical Panel Upgrade project. Work is scheduled to start on February 23, 2015. Bid were received on January 29, 2015 for the JFK I Roof Replacement Project – Phase III. A resolution regarding this project is on the agenda. The trenching for the fire alarm replacement project at the State Elderly complexes by D/E/F Services Group started the week of December 8, 2014 and is scheduled to start up again on February 24, 2015. The Authority submitted an application for the State Elderly Electrical and Alarm Upgrade project to the State of Connecticut Department of Housing (“DOH”) on January 9, 2014. This project was not funded, however, the Authority will apply again with a reduced project scope during the next round of funding. The Authority has received an Assistance Agreement from DOH for planning preconstruction capital improvements at its state elderly developments and a predevelopment planning grant for Sunset Park. Mr. Gauthier moved and Ms. Cunningham seconded the motion to receive the report. Motion carried unanimously. D. Section 8 Voucher Portfolio Report - As of February 1, 2015, the total portfolio was 509 Housing Choice Vouchers. Ms. Sullivan moved and Mr. Gauthier seconded the motion to receive the report. Motion carried unanimously. E. Other Items – Mr. Whitty noted that the Michael Guyder, Director – Assurance and Accounting Services for Guyder Hurley, P.C., the Authority’s auditors, will be at the March 11, 2015 meeting. VI. Unfinished Business There was no unfinished business to discuss. Minutes of the Norwich Housing Authority – February 19, 2015 page 3 VII. New Business A. Ms. Cunningham moved to adopt Resolution S-15-02-1210 to approve the Federal Low Income Housing Program Operating Budget for FY 2016 (April 1, 2015 - March 31, 2016). Ms. Sullivan seconded the motion. Roll call vote: Ayes – Cunningham, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. B. Mr. Gauthier moved to adopt Resolution S-15-02-1211 to award the John F. Kennedy Heights I Roof Replacement Project. Ms. Sullivan seconded the motion. Roll call vote: Ayes – Cunningham, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. C. Mr. Gauthier moved to adopt Resolution S-15-02-1212 to contract with Employee Assistance Program Services with Behavioral Health Connecticut, LLC d/b/a Solutions EAP. Ms. Sullivan seconded the motion. Roll call vote: Ayes – Cunningham, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. D. Mr. Gauthier moved to adopt Resolution S-15-02-1213 regarding a proposal from Eagle Environmental for environmental testing for the roof replacement project at Sunset Park. Ms. Sullivan seconded the motion. Roll call vote: Ayes – Cunningham, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. Minutes of the Norwich Housing Authority – February 19, 2015 page 4 E. Mr. Gauthier moved to adopt Resolution S-15-02-1214 regarding a proposal from Capital Studio Architects for architectural / engineering services relative to the roof replacement project at Sunset Park. Ms. Sullivan seconded the motion. Roll call vote: Ayes – Cunningham, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. F. Mr. Gauthier moved to adopt Resolution S-15-02-1215 regarding a pay increase for nonunion employees effective April 1, 2015. Ms. Sullivan seconded the motion. Roll call vote: Ayes – Cunningham, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. G. Commission Members - There was no comment. H. Community Portion of the Meeting – There was no comment. VIII. Executive Session Ms. Sullivan moved and Mr. Gauthier seconded the motion to go into executive session at 5:12 PM to discuss a personnel matter. Motion carried unanimously. Ms. Sullivan moved and Ms. Cunningham seconded the motion to exit the Executive Session at 5:17 PM. Motion carried unanimously. Chairman Baillargeon noted that no votes were taken in Executive Session. Minutes of the Norwich Housing Authority – February 19, 2015 page 5 IX. Adjournment There being no further business to discuss, Mr. Gauthier moved and Ms. Cunningham seconded the motion that the meeting be adjourned. Motion carried unanimously. The meeting adjourned at 5:18 PM. Respectfully submitted, Charles C. Whitty Executive Director Minutes approved on March 11, 2015 Hector R. Baillargeon Chairman