Housing Authority

MINUTES OF THE REGULAR MEETING OF THE NORWICH HOUSING AUTHORITY HELD WEDNESDAY, MAY 13, 2015 The Board of Commissioners (“Board”) of the Norwich Housing Authority (“Authority”) met in regular session at the main office of the Norwich Housing Authority, 10 Westwood Park, Norwich, Connecticut, at 4:30 PM, Wednesday, May 13, 2015. I. Roll Call Vice-Chairman Gauthier called the meeting to order at 4:35 PM and the following answered present: Alice Cunningham Marion Rucker Wilma Sullivan Paul Gauthier Hector Baillargeon was excused. Also present was Charles C. Whitty, Executive Director. II. Minutes A. Ms. Sullivan moved and Mr. Rucker seconded the motion to adopt the minutes of the regular meeting held on April 8, 2015. Motion carried unanimously. III. Communications A. State Quarterly reports for March 31, 2015. Mr. Whitty reviewed the reports with the Board. Mr. Rucker moved and Ms. Sullivan seconded the motion to receive the communication. Motion carried unanimously. B. Letter dated February 16, 2015 from David Holmes, Partner, Capital Studio Architects regarding a proposal for architectural services for the Window Replacement Project at Oakwood Knoll. Mr. Rucker moved and Ms. Sullivan seconded the motion to receive the communication. Motion carried unanimously. C. Letter dated February 17, 2015 from David Holmes, Partner, Capital Studio Architects regarding a proposal for architectural/engineering services for the Hot Water Heater Replacement Project at Oakwood Knoll. Mr. Rucker moved and Ms. Sullivan seconded the motion to receive the communication. Motion carried unanimously. Minutes of the Norwich Housing Authority – May 13, 2015 page 2 IV. Committee Reports A. The Homeownership Committee did not meet. B. The Rent Review Committee did not meet. V. Report of the Executive Director A. Bills – Ms. Sullivan moved and Mr. Rucker seconded the motion to approve the bills for April, 2015. Motion carried unanimously. B. Vacancy Report – Mr. Whitty noted that the Authority had 12 vacancies as of May 1, 2015. All units will be leased before the end of May. Ms. Cunningham moved and Mr. Rucker seconded the motion to receive the May 1, 2015 report. Motion carried unanimously. C. Modernization Report - John Mainville, Modernization Coordinator, prepared the report. Mr. Whitty reviewed the same with the Board. The JFK I Roof Replacement Project – Phase III started on April 14th. It is expected to be completed by the middle of May. The fire alarm replacement project at the State Elderly complexes resumed on February 24, 2015. D/E/F Services Group is the contractor on this project. It is anticipated that the same will be completed by the end of June. The Authority has received an Assistance Agreement from DOH for planning preconstruction capital improvements at its state elderly developments and a predevelopment planning grant for Sunset Park. Ms. Sullivan moved and Ms. Cunningham seconded the motion to receive the report. Motion carried unanimously. D. Section 8 Voucher Portfolio Report - As of May 1, 2015, the total portfolio was 506 Housing Choice Vouchers. Ms. Sullivan moved and Mr. Rucker seconded the motion to receive the report. Motion carried unanimously. E. Other Items – Mr. Whitty noted that the Community Development Advisory Committee (CDAC) met and recommended to the City Council that the Authority’s request to replace some of the flat roofs at Sunset Park be funded. The City Council has not yet voted on the recommendations from the CDAC. VI. Unfinished Business There was no unfinished business to discuss. Minutes of the Norwich Housing Authority – May 13, 2015 page 3 VII. New Business A. Ms. Sullivan moved to adopt Resolution R-15-05-1226 to contract with Capital Studio Architects for the window replacement project at Oakwood Knoll. Mr. Rucker seconded the motion. Roll call vote: Ayes – Cunningham, Rucker. Sullivan, Gauthier Nays - None Motion carried unanimously. B. Mr. Rucker moved to adopt Resolution R-15-05-1227 to contract with Capital Studio Architects for the hot water heater replacement project at Oakwood Knoll. Ms. Cunningham seconded the motion. Roll call vote: Ayes – Cunningham, Rucker. Sullivan, Gauthier Nays - None Motion carried unanimously. C. Ms. Sullivan moved to adopt Resolution R-15-05-1228 to enter into an agreement with P & J Sprinkler Company, Inc. to test and inspect the fire sprinkler system and to perform cross connection testing. Mr. Rucker seconded the motion. Roll call vote: Ayes – Cunningham, Rucker. Sullivan, Gauthier Nays - None Motion carried unanimously. D. Mr. Rucker moved to adopt Resolution R-15-05-1229 to enter into an agreement with P & J Sprinkler Company, Inc. to perform the five year obstruction investigation – wet pipe system. Ms. Cunningham seconded the motion. Roll call vote: Ayes – Cunningham, Rucker, Sullivan, Gauthier Nays - None Motion carried unanimously. Minutes of the Norwich Housing Authority – May 13, 2015 page 4 E. Commission Members - There was no comment. F. Community Portion of the Meeting – There was no comment. G. Other – None. VIII. Executive Session Ms. Sullivan moved and Mr. Rucker seconded the motion that the Board enter into Executive Session at 5:10 PM to discuss a legal matter and requested that Mr. Whitty and Miss Drag be present. Motion carried unanimously. Ms. Sullivan moved and Ms. Cunningham seconded the motion to exit the Executive Session at 5:38 PM. Motion carried unanimously. Vice-Chairman Gauthier noted that no votes were taken in Executive Session. X. Adjournment There being no further business to discuss, Ms. Sullivan moved and Mr. Rucker seconded the motion that the meeting be adjourned. Motion carried unanimously. The meeting adjourned at 5:40 PM. Respectfully submitted, Charles C. Whitty Executive Director Minutes approved on June 10, 2015 Hector R. Baillargeon Chairman