Housing Authority

MINUTES OF THE REGULAR MEETING OF THE NORWICH HOUSING AUTHORITY HELD WEDNESDAY, NOVEMBER 12, 2015 The Board of Commissioners (“Board”) of the Norwich Housing Authority (“Authority”) met in regular session at the main office of the Norwich Housing Authority, 10 Westwood Park, Norwich, Connecticut, at 4:30 PM, Wednesday, November 12, 2015. I. Roll Call Chairman Baillargeon called the meeting to order at 4:30 PM and the following answered present: Marion Rucker Wilma Sullivan Paul Gauthier Hector Baillargeon Alice Cunningham was excused. Also present was Charles C. Whitty, Executive Director. II. Minutes A. Ms. Sullivan moved and Mr. Rucker seconded the motion to adopt the minutes of the regular meeting held on October 14, 2015. Motion carried unanimously. III. Communications A. Revised job description for Property Manager. Mr. Whitty noted that the revision was necessary to update the content and form to be consistent with other job descriptions. Mr. Gauthier moved and Ms. Sullivan seconded the motion to receive the communication. Motion carried unanimously. IV. Committee Reports A. The Homeownership Committee did not meet. B. Rent Review Committee. Mr. Whitty informed the Board that there will be Public Hearing on the State Moderate and State Affordable base rent increase as a part of the Board meeting to be held on December 9, 2015. Minutes of the Norwich Housing Authority – November 12, 2015 page 2 V. Report of the Executive Director A. Bills – Mr. Rucker moved and Mr. Gauthier seconded the motion to approve the bills for October, 2015. Motion carried unanimously. B. Vacancy Reports – Mr. Whitty noted that the Authority had 10 vacancies as of November 1, 2015. Ms. Sullivan moved and Mr. Gauthier seconded the motion to receive the November 1, 2015 report. Motion carried unanimously. C. Modernization Reports - John Mainville, Modernization Coordinator, prepared the report. Mr. Whitty reviewed the same with the Board. The Westwood Park main office building roofing project started on September 18, 2015 was completed on October 23, 2015. The Sunset Park Roof Replacement and the Oakwood Knoll Hot Water Heater and Boiler Replacement projects are currently being designed and will be bid in January 2016. The Authority has received an Assistance Agreement from DOH for planning preconstruction capital improvements at its state elderly developments and a predevelopment planning grant for Sunset Park. Ms. Sullivan moved and Mr. Rucker seconded the motion to receive the report. Motion carried unanimously. D. Section 8 Voucher Portfolio Reports - As of November 1, 2015 the total portfolio was 508 Housing Choice Vouchers. Mr. Rucker moved and Mr. Gauthier seconded the motion to receive the reports. Motion carried unanimously. E. Other Items – None. VI. Unfinished Business There was no unfinished business to discuss. VII. New Business A. Mr. Gauthier moved to adopt Resolution R-15-11-1248 relative to the revised job description for Property Manager. Ms. Sullivan seconded the motion. Roll call vote: Ayes – Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. B. Commission Members - There was no comment. C. Community Portion of the Meeting – There was no comment. Minutes of the Norwich Housing Authority – November 12, 2015 page 3 D. Other – None. VIII. Executive Session Ms. Sullivan moved and Mr. Rucker seconded the motion that the Board enter into Executive Session at 5:10 PM to discuss a legal matter. The Board requested that Mr. Whitty and Joanne M. Drag, Deputy Executive Director/Finance Director be present. Motion carried unanimously. Mr. Gauthier moved and Ms. Sullivan seconded the motion to exit the Executive Session at 5:50 PM. Motion carried unanimously. Chairman Baillargeon noted that no votes were taken in Executive Session. Mr. Gauthier moved to suspend the rules to add to the agenda Resolution R-15-11-1249. Ms. Sullivan seconded the motion. Motion carried unanimously. Mr. Gauthier moved to adopt Resolution R-15-11-1249 to authorize the Executive Director to enter into a Release and Settlement Agreement with Kevin D. Hadley. Mr. Rucker seconded the motion. Roll call vote: Ayes – Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. IX. Adjournment There being no further business to discuss, Mr. Rucker moved and Mr. Gauthier seconded the motion that the meeting be adjourned. Motion carried unanimously. The meeting adjourned at 5:55 PM. Respectfully submitted, Charles C. Whitty Executive Director Minutes approved on December 9, 2015 Hector R. Baillargeon Chairman