Housing Authority

MINUTES OF THE REGULAR MEETING OF THE NORWICH HOUSING AUTHORITY HELD WEDNESDAY, NOVEMBER 9, 2016 The Board of Commissioners (“Board”) of the Norwich Housing Authority (“Authority”) met in regular session at the main office of the Norwich Housing Authority, 10 Westwood Park, Norwich, Connecticut, at 4:30 PM, Wednesday, November 9, 2016. I. Roll Call Chairman Baillargeon called the meeting to order at 4:30 PM and the following answered present: Alice Cunningham Marion Rucker Wilma Sullivan Paul Gauthier Hector Baillargeon Also present was Charles C. Whitty, Executive Director. II. Minutes A. Ms. Sullivan moved and Mr. Gauthier seconded the motion to adopt the minutes of the regular meeting held on October 12, 2016. Motion carried unanimously. III. Communications Mr. Gauthier moved and Ms. Sullivan seconded the motion to suspend the rules to receive the following communications: Letter dated November 3, 2016 from John Salomone, City Manager, regarding Ms. Sullivan’s re-appointment to the Board of Commissioners; Letter dated November 2, 2016 from Evonne Klein, Commissioner, State of Connecticut, Department of Housing regarding the April 2016 State Sponsored Housing Portfolio Application for Eastwood Court; Letter dated November 2, 2016 from Evonne Klein, Commissioner, State of Connecticut, Department of Housing regarding the April 2016 State Sponsored Housing Portfolio Application for Harry Schwartz Manor. Motion carried unanimously. Mr. Gauthier moved and Ms. Sullivan seconded the motion to accept the communications received under suspension. Motion carried unanimously. IV. Committee Reports A. The Homeownership Committee did not meet. B. Rent Review Committee did not meet. Minutes of the Norwich Housing Authority – November 9, 2016 page 2 V. Report of the Executive Director A. Bills – Mr. Rucker moved and Mr. Gauthier seconded the motion to approve the bills for October, 2016. Motion carried unanimously. B. Vacancy Reports – Mr. Whitty noted that the Authority had 9 vacancies as of November 1, 2016. Mr. Gauthier moved and Ms. Sullivan seconded the motion to receive the November 1, 2016 report. Motion carried unanimously. C. Modernization Reports - John Mainville, Modernization Coordinator, prepared the report. Mr. Mainville and Mr. Whitty reviewed the same with the Board. The Oakwood Knoll Boiler and Hot Water Heater Replacement project began on June 13th and is complete. The Oakwood Knoll Roof Replacement project is currently being designed and the first phase will be bid in the spring 2017. The Authority received an Assistance Agreement from the State of Connecticut Department of Housing for planning preconstruction capital improvements at its state elderly developments. The Authority applied on April 27, 2016 for two separate grants for interior and exterior renovations at Eastwood Court and Schwartz Manor, however, the State did not approve the aforesaid grants. The Authority was also awarded a predevelopment grant for Sunset Park. Capital Studio Architects is developing plans and specifications for Sunset Park and Eagle Environmental has been conducting preliminary testing. Ms. Sullivan moved and Mr. Gauthier seconded the motion to receive the report. Motion carried unanimously. D. Section 8 Voucher Portfolio Reports - As of November 1, 2016, the total portfolio was 513 Housing Choice Vouchers. Mr. Rucker moved and Ms. Sullivan seconded the motion to receive the report. Motion carried unanimously. E. Other Items – None. VI. Unfinished Business There was no unfinished business to discuss. VIII. Executive Session Ms. Sullivan moved and Mr. Rucker seconded the motion to enter into Executive Session at 5:15 p.m. to discuss a personnel matter. The Board exited Executive Session at 5:25 p.m. Chairman Baillargeon noted that no votes were taken in Executive Session. Minutes of the Norwich Housing Authority – November 9, 2016 page 3 VII. New Business A. Ms. Sullivan moved to adopt Resolution R-16-11-1318 regarding a salary increase for the Deputy Executive Director. Ms. Cunningham seconded the motion. Roll call vote: Ayes – Cunningham, Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. B. Ms. Sullivan moved to adopt Resolution R-16-11-1319 regarding a salary increase for the Executive Director. Ms. Cunningham seconded the motion. Roll call vote: Ayes – Cunningham, Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. C. Commission Members - There was no comment. D. Community Portion of the Meeting – There was no comment. E. Other – None. IX. Adjournment There being no further business to discuss, Ms. Sullivan moved and Mr. Rucker seconded the motion that the meeting be adjourned. Motion carried unanimously. The meeting adjourned at 5:30 PM. Respectfully submitted, Charles C. Whitty Executive Director Minutes approved on December 14, 2016 Hector R. Baillargeon Chairman