Housing Authority

MINUTES OF THE REGULAR MEETING OF THE NORWICH HOUSING AUTHORITY HELD WEDNESDAY, OCTOBER 11, 2017 The Board of Commissioners (“Board”) of the Norwich Housing Authority (“Authority”) met in regular session at the main office of the Norwich Housing Authority, 10 Westwood Park, Norwich, Connecticut, at 4:30 PM, Wednesday, October 11, 2017. I. Roll Call Chairman Baillargeon called the meeting to order at 4:30 PM and the following answered present: Marion Rucker Wilma Sullivan Paul Gauthier Hector Baillargeon Alice Cunningham was excused. Also present was Charles C. Whitty, Executive Director. II. Minutes A. Ms. Sullivan moved and Mr. Gauthier seconded the motion to adopt the minutes of the regular meeting held on September 13, 2017. Motion carried unanimously. III. Communications A. Audit Report for Fiscal Year 2017 prepared by Guyder Hurley, P.C. Ms. Sullivan moved and Mr. Rucker seconded the motion to receive the reports. Motion carried unanimously. B. State Quarterly Reports for the quarter ended September 30, 2017. Ms. Sullivan moved and Mr. Gauthier seconded the motion to receive the reports. Motion carried unanimously. IV. Committee Reports A. The Homeownership Committee did not meet. B. Rent Review Committee did not meet. Mr. Whitty reviewed with the Board a listing of rents by bedroom size in the Norwich area. Minutes of the Norwich Housing Authority – October 11, 2017 page 2 V. Report of the Executive Director A. Bills – Ms. Sullivan moved and Mr. Gauthier seconded the motion to approve the bills for September, 2017. Motion carried unanimously. B. Vacancy Reports – Mr. Whitty noted that the Authority had 28 vacancies as of October 1, 2017. Ten units were to be rented during the month. He observed that the State Elderly vacancies will continue to be difficult to fill due to the discontinuance of the State Elderly Rental Assistance Program funding. Ms. Sullivan moved and Mr. Rucker seconded the motion to receive the October 1, 2017 report. Motion carried unanimously. C. Modernization Report - John Mainville, Modernization Coordinator, prepared the report. Mr. Whitty and Mr. Mainville reviewed the same with the Board. The Oakwood Knoll Roof Replacement Project is complete. The contract for the Hillside Terrace Roof Replacement project was signed on August 28, 2017. Work started on September 18, 2017. Ten of the thirty roofs have been completed. The Authority will be entering into a contract with the City of Norwich Community Development Office for funding next year for the ductless split heating and cooling system for sixteen units at Rosewood Manor. This project will be bid in January or February 2018 and is currently being designed. The Authority received an Assistance Agreement from the State of Connecticut Department of Housing for planning preconstruction capital improvements at its state elderly developments. The Authority applied again on April 26, 2017 for two separate grants for interior and exterior renovations at Eastwood Court and Schwartz Manor. The Authority was also awarded a predevelopment grant for Sunset Park. Capital Studio Architects is developing plans and specifications for the Sunset Park interior and exterior renovation project and Eagle Environmental has been conducting preliminary testing. Meetings have been held with the Sunset Park residents and a Resident Participation Plan was approved by the residents and the Board. Mr. Gauthier moved and Ms. Sullivan seconded the motion to receive the report. Motion carried unanimously. D. Section 8 Voucher Portfolio Reports - As of October 1, 2017, the total portfolio was 503 Housing Choice Vouchers. Mr. Rucker moved and Mr. Gauthier seconded the motion to receive the report. Motion carried unanimously. E. Other Items – None. VI. Unfinished Business There was no unfinished business to discuss. Minutes of the Norwich Housing Authority – October 11, 2017 page 3 VII. New Business A. Ms. Sullivan moved to adopt Resolution R-17-10-1376 to designate the Board of Commissioners as a personnel search committee for a new Executive Director. Mr. Rucker seconded the motion. Roll call vote: Ayes – Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. B. Ms. Sullivan moved to adopt Resolution R-17-10-1377 increasing the salary of the Deputy Executive Director / Finance Director to $110,307.29, effective and retroactive to April 1, 2017. Mr. Gauthier seconded the motion. Roll call vote: Ayes – Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. C. Mr. Rucker moved to adopt Resolution R-17-10-1378 increasing the salary of the Executive Director to $150,888.19, effective and retroactive to May 22, 2017. Mr. Gauthier seconded the motion. Roll call vote: Ayes – Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. D. Commission Members – There was no comment. E. Community Portion of Meeting – There was no comment. F. Other – None. Minutes of the Norwich Housing Authority – September 13, 2017 page 4 VIII. Executive Session Ms. Sullivan moved and Mr. Rucker seconded the motion to enter into Executive Session at 5:15 PM to discuss a personnel matter. Motion carried unanimously. Mr. Whitty requested that Mr. Mainville and Miss Joanne Drag be present. The Board exited Executive Session at 5:50 PM. Chairman Baillargeon noted that no votes were taken in Executive Session. IX. Adjournment There being no further business to discuss, Mr. Gauthier moved and Ms. Sullivan seconded the motion that the meeting be adjourned. Motion carried unanimously. The meeting adjourned at 5:51 PM. Respectfully submitted, Charles C. Whitty Executive Director Minutes approved on November 8, 2017 Hector R. Baillargeon Chairman