Housing Authority

MINUTES OF THE SPECIAL MEETING OF THE NORWICH HOUSING AUTHORITY HELD WEDNESDAY, MARCH 28, 2018 The Board of Commissioners (“Board”) of the Norwich Housing Authority (“Authority”) met in special session at the main office of the Authority, 10 Westwood Park, Norwich, Connecticut, at 11:00 AM, Wednesday, March 28, 2018. I. Roll Call Chairman Baillargeon called the meeting to order at 11:15 AM and the following answered present: Alice Cunningham Wilma Sullivan Paul Gauthier Hector Baillargeon Marion Rucker was excused. Also present was Charles C. Whitty, Executive Director. II. Communications A. Memo dated March 16, 2018 from John Mainville, Modernization Coordinator, regarding the Rosewood Manor Ductless Split Heating and Cooling Project. Mr. Whitty and Mr. Mainville noted that the Authority received a very favorable bid from Barry Associates and would like to install four additional ductless split units at Rosewood Manor. Two apartments are currently vacant and it is hoped that the new heating and cooling system would make these apartments more attractive to a potential renter as there will be a savings in electrical consumption. Mr. Gauthier moved and Ms. Sullivan seconded the motion to receive the communication. Motion carried unanimously. Mr. Gauthier moved and Ms. Sullivan seconded the motion to have a brief recess of the Board at 11:20 a.m. Motion carried unanimously. Chairman Baillargeon reconvened the Board meeting at 11:30 a.m. Ms. Sullivan moved and Ms. Cunningham seconded the motion to change the order of the agenda to take up items listed under III. A. and III. B. - New Business next. Motion carried unanimously. Minutes of the Norwich Housing Authority – March 28, 2018 page 2 III. New Business A. Ms. Sullivan moved to adopt Resolution S-18-03-1405 to approve a change order to install four (4) additional ductless split heating and cooling units at Rosewood Manor. Mr. Gauthier seconded the motion. Roll call vote: Ayes – Cunningham, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. B. Mr. Gauthier moved to adopt Resolution S-18-03-1406 regarding a pay increase for nonunion employees effective April 1, 2018. Ms. Sullivan seconded the motion. Roll call vote: Ayes – Cunningham, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. Ms. Cunningham moved and Ms. Sullivan seconded the motion to change the order of the agenda to take up item II. B. - Communications next. Motion carried unanimously. II. Communications B. Recommendation of the personnel search committee for the position of Executive Director. The personnel search committee for the position of Executive Director unanimously recommended to the Board of Commissioners that it hire Jeffrey Arn to be the next Executive Director of the Norwich Housing Authority and to authorize the Chairman of the Board to enter into an agreement with Mr. Arn. His first day of employment will commence on June 4, 2018. Mr. Gauthier moved and Ms. Sullivan seconded the motion to receive the recommendation. Motion carried unanimously. Chairman Baillargeon resumed the agenda order. C. Mr. Gauthier moved to adopt Resolution S-18-03-1407 regarding appointment of an Executive Director. Ms. Sullivan seconded the motion. After receiving the recommendation from the personnel search committee, Ms. Sullivan moved to amend Resolution S-18-03-1407 as follows: Minutes of the Norwich Housing Authority – March 28, 2018 page 3 RESOLVED, that Jeffrey Arn be, and he hereby is, appointed as Executive Director of the Norwich Housing Authority pursuant to Chapter 128 of the Connecticut General Statutes and the Amended By-Laws of the Norwich Housing Authority, and in accordance with the terms of his employment contract having an effective date of March 28, 2018, with his service as Executive Director to commence on June 4, 2018; AND, BE IT FURTHER RESOLVED, that Chairman Hector R. Baillargeon be, and he hereby is, authorized and directed to execute said agreed employment contract with Jeffery Arn. Mr. Gauthier seconded the motion to amend the resolution. Motion carried unanimously. Roll call vote: Ayes – Cunningham, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. D. Mr. Gauthier moved to adopt Resolution S-18-03-1408 regarding disbanding the personnel search committee for the position of Executive Director. Ms. Sullivan seconded the motion. Roll call vote: Ayes – Cunningham, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. V. Adjournment There being no further business to discuss, Mr. Gauthier moved and Ms. Cunningham seconded the motion that the meeting be adjourned. Motion carried unanimously. The meeting adjourned at 11:50 AM. Respectfully submitted, Charles C. Whitty Executive Director Minutes approved on April 11, 2018 Hector R. Baillargeon Chairman