Housing Authority

MINUTES OF THE REGULAR MEETING OF THE NORWICH HOUSING AUTHORITY HELD WEDNESDAY, DECEMBER 8, 2021 The Board of Commissioners (“Board”) of the Norwich Housing Authority (“Authority”) met in regular session at the Westwood Park Community Room, 10 Westwood Park, Norwich, Connecticut, at 4:30 PM, Wednesday, December 8, 2021. I. Roll Call Chairman Bergren called the meeting to order at 4:46 PM and the following answered present: Benjamin Lathrop Mary Ellen Lunt Frances Patterson Alan Bergren Also present were Jeffrey S. Arn, Executive Director, John Mainville, Modernization Coordinator, and Joanne M. Drag, Deputy Executive Director/Finance Director. II. Minutes A. Ms. Lunt moved and Ms. Patterson seconded the motion to adopt the minutes of the regular meeting held on November 10, 2021. Motion carried unanimously. III. Communications A. Community Comment / Public Comment –There was no comment. IV. Report of the Executive Director A. Bills – Ms. Patterson moved and Ms. Lunt seconded the motion to approve the bills for November 2021. Motion carried unanimously. B. Vacancy Reports – Mr. Arn noted that the Authority had thirty (30) vacancies as of December 1, 2021. Ten (10) units were rented in November. C. Modernization Report - John Mainville, Modernization Coordinator, prepared the report. Mr. Arn and Mr. Mainville reviewed the same with the Board. The Dorsey Building Flooring Replacement - Hallways and Laundry Rooms project was awarded to B-T Tile & Carpet Company and work was completed on November 17th. The interior Dorsey Building hallways and stairwells painting project began on December 6th. Capital Studio Architects are working on the plans and specifications to upgrade the Dorsey Building elevator. A grant application had been submitted for the Sunset Park renovation project and a reduced scope of work cost estimate has been compiled. Conference calls with CHFA Minutes of the Norwich Housing Authority – December 8, 2021 page 2 and DOH have taken place and an on-site visit from representatives from CHFA was cancelled. The Rosewood Manor Roof/Gutter replacement project - Phase I will be funded from Community Development Block Grant PY 47 funds and State Elderly – Rosewood Manor reserves. This project will be bid in January 2022. Capital Studio Architects are working on the plans and specifications for this project. D. Housing Choice Voucher Portfolio Reports - As of December 1, 2021, the total portfolio was 483 Housing Choice Vouchers. E. Procurement Log – No items were on the December 8, 2021 procurement log. F. Other items – Mr. Arn noted that Jackie McGuire, Senior Property Manager, had submitted her retirement letter after twenty-five (25) years with the Authority. Also, the Resident Services Coordinators had arranged vaccine and booster clinics at the Authority’s elderly complexes through Hartford Health Care and Nutmeg Pharmacy. Ms. Patterson moved and Ms. Lunt seconded the motion to receive items B. through F. above. Motion carried unanimously. V. Unfinished Business None. VI. New Business A. Ms. Lunt moved to adopt Resolution R-21-12-1582 to contract with Johnson Controls for fire alarm testing and inspection for the Dorsey Building. Ms. Patterson seconded the motion. Mr. Mainville reviewed the proposed contract with the Board. Roll call vote: Ayes – Lathrop, Lunt, Patterson, Bergren Nays - None Motion carried unanimously. B. Commission Members – Chairman Bergren wished the Board and staff a Happy Holiday season. C. Other - None. VII. Executive Session No executive session was held. Minutes of the Norwich Housing Authority – December 8, 2021 page 3 VIII. Adjournment There being no further business to discuss, Ms. Patterson moved and Ms. Lunt seconded the motion that the meeting be adjourned. Motion carried unanimously. The meeting adjourned at 5:15 PM. Respectfully submitted, Jeffrey S. Arn Executive Director Minutes approved on January 12, 2022 Alan H. Bergren Chairman