Ice Arena Authority

NORWICH ICE RINK AUTHORITY MINUTES FROM MEETING HELD January 17, 2013 Authority Attendance: Cheryl Ritacco, Pete Desaulniers, Patrice Jaskiewicz, JoAnn Beguhl, and Stephanie Davis Absent: Mike Meakam and Mike Goldblatt Guest: Mia Sanca Meeting was called to order by Pete Desaulniers at 7:00 pm, a quorum was present. Norwich Ice Rink Authority meeting minutes for October 25, 2012 regular meeting and November 8, 2012 special meeting were re-submitted with corrections reflecting the attendance of Roger Moss at both meetings as a guest, as well as the submission November 15, 2013 meeting minutes. Cheryl Ritacco made a motion to accept the October 25th and November 8th minutes as amended and November 8, 2012 minutes; Stephanie Davis. There were no additional questions or comments; motion passed unanimously. Correspondence Cheryl Ritacco made a motion to receive a communication from Holly Irwin; Patrice Jaskiewicz seconded it. The motion was passed unanimously. Stephanie Davis made a motion to receive a communication from US Figure Skating; Patrice Jaskiewicz seconded it. The motion was passed unanimously. Public Comments Karen Bartlett asked questions about obtaining meeting minutes – where and when are they available. Mia Sanca responded that she had spoken with Betsey with the City of Norwich to see if they could be posted in a timelier fashion. Peter Desaulniers responded the meeting draft notes can be posted on the Norwich Ice Rink website (www.norwichrink.com). Cheryl Ritacco responded the City of Norwich will archive the meeting minutes on a permanent basis. The meeting minutes can be available in three different places – City of Norwich website, Norwich Rink website, and Norwich Rink display case. It was also noted that the November 15, 2012 meeting minutes indicated that the meeting agenda should be available 5 business days before the scheduled meeting, and meeting minutes should be available 5 business days after the meeting was held. Yulia Borissova, Imperial Skating School (ISC), inquired about the agenda timeframe for the Freestyle Rules was, informed the Authority that someone held off ice sessions in the public part of the Rink during an Imperial Skating School session, and there were individuals on the ice on a Sunday evening when there was nothing on the schedule. Mia Sanca responded that she was aware of a paid session during the time frame indicated, saw that an off-ice lesson was occurring but did not think to stop the lesson from being held in the public area. Mia Sanca responded that due to some issues with the 5:30p-6:30p Learn to Compete class that she was aware that to 7:00p. Holly Irwin asked why there were coaches omitted from the private lessons of the Coaches Bulletin Board in public area. She asked when it could be corrected so all coaches are listed. Mia Sanca responded that it was just fixed two days ago. Holly also read a detailed commentary about their past and current experiences and showed a picture of the customer service apology letter from Ashley Smith. Pete Desaulniers asked Holly if she could please submit a copy of the commentary she was reading from. Holly agreed. Old Business Behavior Policy Update – Tabled Freestyle Rules Update – Tabled to February 2013 vote Thermosource – A City Council informational presentation to take place February 4, 2013 at 7pm. The Ice Rink Authority Board wants the City Council to be aware of the financial impact. Next, Mike Driscoll and City of Norwich Finance will review the proposal for comments and suggestions. Lupus Foundation – Discussions are still in the works regarding a fundraiser. New Business Child Protection Policy – Rink Manager and Karen Bartlett will be meeting and submit a draft. A request will then be made for a review by the Norwich Corporate Council. RFP for Concession – Rink Manager and Patrice Jaskiewicz will be working on a new Request For Proposal. They will look for the past contract or ask the City of Norwich for a copy. Exercise Equipment – Saturday morning, January 19, 2013, the exercise equipment will be removed from storage to take picture of each item. An inventory control sheet with corresponding picture will be created to submit a list for inventory and possible sale. Pete Desaulniers and JoAnn Beguhl will monitor the progress Saturday morning. Weather Policy – Policy was submitted for review and comments. Pete Desaulniers will conduct an on-line poll to Authority members. National Skating Month – A free skating event to promote National Skating Month will be held Friday, January 18, 2013. The public has been invited and volunteers have been obtained. Operation Reports Status reports were made by Ashley Smith, Learn To Skate Director and John Healy, Hockey Director. Mia Sanca, Rink Manager reported on the following: Public Programs  Extra Public Skate sessions in December 2012  Friday Night Skate has started back up – 50 to 75 skaters  New Learn to Skate session Sunday, January 13, 2013 Advertising  Groupon – Sold 400 public skating passes $2816 profit  Living Social – Sold 49 vouchers for $235.20 profit  Norwich Bulletin Daily Deals – Sold 18 Public Skate passes for $120 profit  Ads online and on radio for NFA Football State Championship, Norwich Police Department child and safety guide, Mail-A-Map Community  Donated to St. Vincent De Paul Food Pantry Food Drive  Special Olympics is preparing for Invitational Tournament  Donations for Newtown, Ct tragedy  Donated 2 hours of ice rental for the Teracciano/Wydra family fundraiser who lost home to a fire Maintenance  Replaced light bulbs in the pro shop and concession  Replaced gear in brine pump  Facilities walk through January 2, 2013  Front Sign fixed  Mirrors in workout room fixed  Parking lots lights fixed  New website was launched with the help of Mike McCullough. 99 Main is the provider Financials – Start the budget process for March 2013 Facilities Report – Submitted by Stephanie Davis Executive Session With a motion by Patrice Jaskiewicz and seconded by Cheryl Ritacco, the meeting was adjourned to executive session at 8:45 PM to discuss personnel issues. The regular meeting was called back to order at 9:30 pm. It was confirmed that no votes were taken in executive session. With a motion by Patrice Jaskiewicz and seconded by Stephanie Davis, the meeting was adjourned at 9:30 PM. JoAnn Beguhl made a motion to table all personnel and financial matters to an executive session to meet January 31, 2013 at 7pm at Norwich City Hall. Patrice Jaskiewicz seconded the motion. There were no additional questions or comments; motion passed unanimously. Patrice Jaskiewicz made a motion to adjourn the meeting and Stephanie Davis seconded the motion. There were no additional questions or comments; motion passed unanimously. Respectfully submitted, JoAnn Beguhl