Ice Arena Authority

Norwich Ice Rink Authority Board Minutes from Meeting March 21, 2013 7:00PM Authority Attendance: Pete Desaulniers, JoAnn Beghul, Stephanie Davis and Mike Goldblatt Absent: Mike Meakem, Cheryl Ritacco, Patrice Jaskiewicz Meeting was called to order 7:03pm Review of Minutes: JoAnn Beghul made a motion to accept the minutes, Mike Goldblatt second the motion; no further discussion and motion was passed. Correspondence: Correspondence sent to Authority from Marci Vinciguerra, Attorney Ralph Bergman on half of Mia Sanca, Patricia Snyder and Chris Bartlett. JoAnn Beghul made a motion to accept all correspondence; Stephanie Davis seconded the motion; no further discussion and motion was passed. Public comment: Jeff Westfall Geo thermo representative says that the chiller should be replaced after 10yrs. Upset the board paid to have the old system fixed instead of going with Geo thermo. Karen Barlett. Would like to know when the ammonia alarm will be put into the lobby. Pete Desaulniers said anywhere from 2 to 3 weeks to be installed. This will include a light that shows the ammonia alert in the lobby and in the hallway. Pete Desaulniers explains if this light goes off the building should be evacuated immediately. Directors Report: John Healy, Hockey Director: Learn to skate hockey is doing great. Men’s hockey is back on the ice. Women’s Shamrock ice hockey league will get back with us next year about an elite girls hockey team. Bernie can’t commit to any clinics right now, so John Healey will fill in. Shannon Fitzgerald, Box Office Manager: There were a total of 45 Friday night public skate attendees. April 7th will start the new Learn to Skate session. There will be two free public skates in April. Southeastern Connecticut Youth Hockey (SECYH) will start in April with their tryouts. Ashley Foy, Figure Skating Director: On and off ice classes were being held before rink had to close. Wants to revisit doing these classes, but the coaches would like to know what they will be getting paid to teach the classes. Rink will be hosting a clinic and test session. The Norwich Figure Skating Club will be holding an exhibition. Rink is waiting on answer if we need permits for this, since there will be a performer using fire. New Business: Joann Beghul made a motion to accept the resignation of Mia Sanca, Rink Manager, as agreed to and presented; Stephanie Davis seconded the motion. Three yes votes present, two yes votes via proxy and one abstention. Motion was passed. RFP to replace refrigeration: Joann Beghul made a motion to replace refrigeration and havac system; Stephanie Davis seconded the motion. No further discussion and motion was passed. RFP for the Ice Rink Director of Operation: Joanne Beghul made a motion to accept the RFP for the position of Director of Rink Operations; Stephanie Davis seconded the motion. No further discussion and motion was passed. Workout Room Proposal: Joann Beghul made a motion to table until full contract has been written; seconded by Stephanie Davis. No further discussion and motion was passed. Norwich Figure Skating Club Rental Agreement: Pete Desaulniers informed Shannon Fitzgerald to contact the finance committee to go over the details. Old Business: Lupus Foundation: no update Behavior Policy: This is still being drafted up. Child protection: Karen Bartlett has the main portion of the draft completed. Working with Stephanie Davis and is setting up dates to meet so the draft can be complete. Karen Bartlett got the emergency evacuation policy and first aid policy. After reading these Karen Bartlett believes these need to be reworked and needs to meet with Stephanie Davis to do this. After these are drafted she will submit to the board for approval. Revision of Freestyle Rules: Are tabled until new Director comes in. Joann Beghul made a motion to go into executive session to discuss financial decision that could affect the profit loss ration of the rink and or the public relations with customers. Joann Beghul added to the motion to continue in executive session to discuss employee personnel matter that could have an effect on rink operations and public relations. Mike Goldblatt seconded the motion and executive session began at 7:28pm Pete Desaulnjers made a motion to come out of executive session at 7:45pm and JoAnn Beghul seconded the motion. Joann Beghul made a motion to give SECYH up to six hours of compensation ice for tryouts in April 2013. Stephanie Davis seconded the motion; no further discussion and motion was passed. Pete Desaulniers added the personnel issue is being addressed and will be dealt with accordingly. At 7:48pm Mike Goldblatt made a motion to adjourn; JoAnn Beghul seconded the motion. No further discussion and motion was passed. Respectfully submitted by, Stephanie Davis