Personnel & Pension Board

Personnel & Pension Board Minutes Page 1 of 4 August 18,2020 Regular Meeting Room 213,2"«^ floor,4:00 PM,City Hall Building Norwich,Connecticut 06360 ~This was a virtuaVremote meeting. ~ I. Roll Call Meeting called to order by Paul Schroder at 4:00 pm. A. Members Present 1. Paul Schroder, Chair (voting member) 2. Shiela Hayes, Vice-Chair (voting member) 3. Chris Colas (voting member) 4. Nate Kannas(voting member) 5. Richard Morelli(alternate - seated as a voting member) B. Members Absent 1. John John (voting member) 2. Rob Dempsky (alternate) C. Others Present 1. Brigid Marks, Director of Human Resources 2. Sandra Pimentel,P&P Secretary 3. Marc Shegoski, UBS(Item IV.A. only) 4. David Sears, UBS(Item IV.A. only) 5. Ashley Martella, UBS(Item IV.A. only) XL Minutes A. Minutes of the Jime 16,2020 Personnel & Pension Board Meeting. Motion to approve the May 19,2020 meeting minutes made by Shiela Hayes,seconded by Rich Morelli, all in favor. III. Old Business A. Discussion on the early retirement incentive NPU is offering to employees and how it will affect the pension ftmd. The NPU Retirement Incentive Program dated May 26, 2020 was distributed. The actuarial effects of the incentive to be discussed with MiQiman at the next meeting they are in attendance. Brigid Marks to inquire Chris LaRose if the incentive is being offered as pensionable earnings. Chris Larose replied to Brigid Marks stating the retirement incentive offered is considered non-pensionable earnings. IV. New Business A. Investment review with UBS. Marc Shegoski,David Sears and Ashley Martella reviewed the market conditions over the pastfive months due to the COVID-19 pandemic.The market has been up-and-down with it ending positive as of today. They do not view this as a "WaU Street" recession, but as a "Main Street" recession with the greatest impact in the long rxm on small business,states and municipalities. Their assumption is the economy will return to normalcy mid-2021. B. Applications for Retirement: 1. Michele Lombardi,Animal Control Officer,for a normal retirement effective June 27,2020. 2. Thomas Courey, Custodian-BOE,for a normal retirement effective July 8,2020. Personnel & Pension Board Minutes Page 2 of 4 August 18,2020 Regular Meeting Room 213,2"d floor,4:00 PM,City Hall Building Norwich,Connecticut 06360 3. LeeAnne Myers,Purchasing Associate-NPU,for a normal retirement effective August 5, 2020. 4. Staci BaUaro, Accounting Generalist,for a deferred retirement effective August 15,2020. 5. Susan Koniecko,Paraeducator-BOE,for a normal retirement effective September 1,2020. 6. Fawn Walker, Energy Efficiency Programs Coordinator-NPU, for a normal retirement effective August 17, 2020. 7. Cathleen Paradis, Police Records Clerical Coordinator, for an early retirement effective September 2, 2020. 8. Rick Smiley, Light Equipment Operator,for a normal retirement effective September 19, 2020. 9. Stephen Lee, Chief Utility Construction Pipefitter-NPU,for a normal retirement effective January 31,2021. 10. Beth Desmond,911 Dispatcher,for a normal retirement effective March 12,2021. 11. Mark Decker, Water Integrity Manager-NPU,for a normal retirement effective April 10, 2021. Motion to approve the applications for retirement made by Shiela Hayes, seconded by Rich Morelli, all in favor. C. Request from Lee-Ann Gomes to rescind her retirement application approved at the February 2020 meeting. Motion to accept Lee-Arm Gomes' request to rescind her application made by Shiela Hayes,seconded by Nate Kannas,all in favor. D. Pension Calculations: 1. William Dewey,retired Jime 2, 2020. His armual pension is calculated for $121,214.90. His application was approved at the February 2020 meeting. 2. William Hathaway,retired June 27,2020. His armual pension is calculated for $11,053.64. His application was approved at the October 2019 meeting. 3. Michele Lombardi,retired Jime 27,2020. Her armual pension is calculated for $17,810.17. Her application is on the agenda at this meeting for approval. 4. Lyrm Depina,retired July 1,2020. Her armual pension is calculated for $41,826.88. Her application was approved at the May 2020 meeting. 5. Randy Black, who retired July 7,2020. His armual pension is calculated for $24,893.04. His application was approved at the November 2019 meeting. Motion to approve the pension calculations made by Shiela Hayes,seconded by Chris Golas, all in favor. E. Applications for refimd/rollover of pension contributions: 1. Melissa Bergeron, Paraeducator-BOE, who terminated effective January 16, 2020. Refund of $3,295.48 including interest. 2. Stephanie Castillo, Paraeducator-BOE, who terminated effective July 10,2020. Refund of $65.34 including interest. 3. Joseph Delgado, Field Services Technician-NPU, who terminated June 19,2020. Refund of $36,089.05 including interest. 4. Suzarme Gulotta, Paraeducator-BOE, who terminated effective July 10,2020. Refund of $65.02 including interest. 5. Jessica Goulart, Nurse/LPN-BOE,who terminated effective July 10,2020. Refund of $309.27 including interest. Personnel & Pension Board Minutes Page 3 of 4 August 18,2020 Regular Meeting Room 213,2"*^ floor,4:00 PM,City Hall Building Norwich,Connecticut 06360 6. Stacy Harvey, Nurse/RN-BOE, who terminated effective June 30,2020. Refund of $814.95 including interest. 7. Carolyn Impellitteri, Accounting Generalist, who terniinated effective July 24,2020. Refund of $21,710.56 including interest. 8. Suzanne Michaud,Payroll Secretary-BOE, who terminated January 30,2020. Refund of $19,925.78 including interest. 9. Jonathan Perry, Computer Repair Tech-BOE, who terminated May 15,2020. Refund of $16,596.63 including interest. 10. Sarah Princiotta, Paraeducator-BOE, who terminated effective July 10,2020. Refund of $67.24 including interest. 11. Krystal Rankin,Paraeducator-BOE, who terminated effective July 10,2020. Refund of $481.25 including interest. 12. Kyle Shanaberger, Custodian-BOE, who terminated effective June 12,2020. Refund of $12,723.27 including interest. 13. Scott Tedford,Custodian-BOE, who terminated effective May 25,2020. Refund of $40,131.45 including interest. 14. Carrien Williams,Paraeducator-BOE, who terminated effective July 10,2020. Refund of $480.79 including interest. Motion to accept the refund/rollover calculations made by Shiela Hayes,seconded by Nate Kannas, all in favor. F. Notification of Death: 1. Lorene Flynn-Lenington,DOD July 29,2020, DRO recipient of James Serwinski who retired from NPU on February 16,2017. No further benefit due. 2 Joseph Malespini, DOD August 5, 2020,surviving spouse of Anna who retired from BOE on December 12,1990. No further benefit due. Motion to acknowledge the notifications of death made by Shiela Hayes,seconded by Rich Morelli, all in favor. G. Requestfrom Patrick McLaughlin to extend the Streets and Parks Foreman eligibility list for six months. Motion to approve the request to extend the Streets and Parks Foreman eligibility list for six months made by Shiela Hayes,seconded by Nate Kannas, all in favor. H. Milliman invoice for Employee Benefits Statements with the Fee Schedule from their RFP. Motion to acknowledge the payment of Milliman's invoice for the employee benefit statements per the RFP fee schedule made by Paul Schroder,seconded by Rich Morelli, all in favor. I. New Employees: Motion to acknowledge the new employees made by Shiela Hayes,seconded by Nate Kannas,all in favor. NAME POSITION DATE OF HIRE CITY/STATE Lisa Lapkowski Accounting Generalist 07/13/2020 Waterford CT John Covey Information Technology 08/03/2020 Plainfield CT Manager-NPU Assessment Technician Lindsay Potter 08/10/2020 Groton CT Clerk Personnel & Pension Board Minutes Page 4 of 4 August 18,2020 Regular Meeting Room 213,2"^' floor,4:00 PM,City Hall Building Norwich,Connecticut 06360 J. Employees to be admitted into the City of Norwich Employees' Retirement Fimd: Motion to admit the following employees into the City of Norwich Employees' ACADAMY REQUEST DATE OF GRADUATION LAST DAY ON /EVAL NAME POSITION HIRE DATE PROBATION RECEIVED Recreation Facility Jimmy Haring 01/06/2020 n/a 07/05/2020 07/06/2020 Maintainer I Katherine Harakaly Janitor 07/11/2019 n/a 07/10/2020 06/25/2020 Caleb Gulovsen Laborer 07/15/2019 n/a 07/14/2020 07/01/2020 Paul Schroder made a motion to add under suspension of rules discussion of the board appointee to the Volunteer Firefighter Relief Fund Committee,seconded by Shiela Hayes, all in favor. K. The Board discussed appointing a new representative from the P&P Board to the VFF Relief Fund Committee due to the fact that the current appointee has not attended a P&P Board meeting since January. P&P Board member Nate Kaunas expressed an interest. Motion to remove the current appointee from the P&P Board to the VFF Relief Fund Committee,effective immediately, made by Paul Schroder,seconded by Sheila Hayes. Paul Schroder,Shiela Hayes,Chris Golas and Rick Morelli voted in favor. Nate Kannas abstained. Motion to appoint Nate Kannas as the representative from the Board to the VFF Relief Fund Committee made by Chris Golas,seconded by Sheila Hayes. Paul Schroder, Shiela Hayes,Chris Golas and Rick Morelli voted in favor. Nate Kannas abstained. Motion to send letters to John John and the VFF Relief Fund Committee to advise them of the change made by Paul Schroder,seconded by Shiela Hayes, all in favor. IV. Correspondence None V. Adjournment Motion to adjourn made by Shiela Hayes,seconded by Rich Morelli,aU in favor. Meeting was adjourned at 4:52 pm. Respectfully submitted. Sandra Pimentel,Secretary