Personnel & Pension Board

Personnel & Pension Board Minutes Page 1 of 5 September 20, 2022 Regular Meeting Room 213, 2nd floor, 5:00 PM, City Hall Building Norwich, Connecticut 06360 I. Roll Call Meeting called to order by Paul Schroder at 5:05pm A. Members Present 1. Paul Schroder, Chair (voting member) 2. Rich Morelli (voting member) 3. Mike Dziavit (voting member) 4. Chris Golas (voting member) 5. Bob Pounch (alternate) B. Members Absent 1. Shiela Hayes, Vice-Chair (voting member) 2. Gary Gross (alternate) 3. Chris Golas (voting member) 4. Francis Gavigan (alternate) C. Others Present 1. Brigid Marks, Director of Human Resources 2. Evelyn Lopez, Retirement Plan Administrator 3. Michael Gualtieri, City Treasurer 4. Marc Shegoski, UBS (via phone) II. Minutes A. Minutes of July 19, 2022 Personnel & Pension Board Meeting. Motion to accept the July 19, 2022 minutes made by Mike Dziavit, seconded by Rich Morelli, all in favor III. Old Business A. Review draft update of the Fire Pension Plan Summary Book Tabled from the October 18, 2022 meeting. IV. New Business Paul Schroder made a motion to add to the agenda under suspension of rules, A to section IV New Business, seconded by Mike Dziavit, all in favor A. UBS Investment Recommendation Marc Shegoski from UBS Financial Services, Inc. asked the P&P Board members for their approval to invest $7.22 million dollars. Paul Schroder opened the floor to board members for discussion and asked if all board members agreed with the proposed investment strategy. Motion made by Mike Dziavit to approve UBS recommendation, seconded by Rich Morelli, all in favor. B. (Formerly A.) Application for retirement: 1. Leon Barnowski, LAN Manager, for a normal retirement effective December 29, 2022. 2. Earl J. Brown Jr., Senior Pipe Fitter – NPU, for a normal retirement effective November 19, 2022. 3. Jeanne Kurasz, Programs Coordinator, NPU, for a normal retirement effective December 17, 2022. 4. Joyce E. Mandeville, Paraeducator – BOE, for a normal retirement effective August 1, 2022. 5. William Maxeiner, Lineman A, for a deferred retirement effective August 27, 2022, payable January 12, 2045. 6. Kaitlyn O’Leary, Director of Strategic Initiatives – BOE, for a deferred retirement effective April 01, 2020, payable September 14, 2042. Personnel & Pension Board Minutes Page 2 of 5 September 20, 2022 Regular Meeting Room 213, 2nd floor, 5:00 PM, City Hall Building Norwich, Connecticut 06360 7. Margaret Shieber, School Nurse – BOE, for a deferred retirement effective May 7, 2022, payable immediately. Ms. Shieber’s pension to start August 1, 2022. 8. John Turo, Custodian – BOE, for a deferred retirement effective May 14, 2022, payable September 29, 2030. 9. Thomas A. Williams, Senior Water Treatment Operator, for a normal retirement effective November 3, 2022. 10. Dianna Wawrzynowicz, School Nurse – BOE, for a normal retirement effective November 12, 2022. 11. Christopher J. Wojtcuk, Senior Water Distribution Systems Operator, for a normal retirement effective December 31, 2022. Motion to approve retirement applications made by Mike Dziavit, seconded by Rich Morelli, all in favor. C. (Formerly B.) Pension Calculations: 1. Mark Espinoza, Firefighter, retired July 6, 2022. His annual pension calculation is $67,704.02. His application was approved at the June 21, 2022 meeting. 2. Allyn Fitch Jr., Fire Captain, retired July 13, 2022. His pension calculation is $72,600.40. His application was approved at the June 21, 2022 meeting 3. Notification of new pension benefit due to a Domestic Relations Order payable to Michele L. Ciccarelli effective August 1, 2022. Her annual amount = $9,114.72. Mr. Fitch’s pension will be reduced to $63,593.56. 4. Robert L. Jackson Jr., 911 Dispatcher, retired July 31, 2022. His annual pension calculation is $27,237.13. His application was approved at the July 19, 2022 meeting. 5. Joyce Mandeville, Paraeducator – BOE, retired August 1, 2022. Her annual pension calculation is $16,177.38. Her application is on the agenda at this meeting. 6. William Maxeiner, Lineman A, retired August 27, 2022. His annual pension is $33,556.17. His application is on the agenda at this meeting. 7. Kaitlyn O’Leary, Director of Strategic Initiatives – BOE, retired April, 1, 2020. Her annual pension calculation is $12,091.29. Her application is on the agenda at this meeting. 8. Paul Sas, Custodian – BOE, retired August 20, 2022. His annual pension is $45,345.97. His application was approved on the July 19, 2022 meeting. 9. Margaret Shieber, Nurse – BOE, retired May 7, 2022. Her annual pension calculation is $9,045.40. Her application is on the agenda at this meeting. 10. John Turo, Custodian – BOE, retired May 14, 2022. His annual pension calculation is $10,941.53. His application is on the agenda at this meeting. Motion to approve the pension calculation made by Mike Dziavit, seconded by Rich Morelli, all in favor. D. (Formerly C.) Application for refund/rollover of pension contributions: 1. Arelis Aliceas, Paraeducator - BOE, who opted out of pension plan effective July 17, 2022. Refund of $13,727.35 including interest. 2. Robert Dantzler, Program Coordinator – BOE, who opted out of pension plan effective July 29, 2022. Refund of $12,280.70 including interest. 3. Kaila Gromko, Paraeducator – BOE, who terminated effective June 03, 2022. Refund of $8,328.33 including interest. 4. Marc Massicotte, Police Officer, who terminated effective July 14, 2022. Refund of $53,182.46 including interest. Personnel & Pension Board Minutes Page 3 of 5 September 20, 2022 Regular Meeting Room 213, 2nd floor, 5:00 PM, City Hall Building Norwich, Connecticut 06360 5. Joanna Waddell, Paraeducator - BOE, who terminated effective August 25, 2022. Refund of $32,501.63 including interest. 6. Anna Wynn, Registered Behavior Tech. – BOE, who terminated effective May 27, 2022. Refund of $2,255.57 including interest. Motion to approve the refund/rollover applications made by Mike Dziavit, seconded by Rich Morelli, all in favor. E. (Formerly D.) Notifications of Death: 1. Richard P. Chenette, DOD July 16, 2022, who retired from NPU on January 25, 1979. Survivor benefit payable to his spouse, Mary P. Chenette, in the amount of $3,965.24. 2. Charles S. Glinski, DOD July 18, 2022, who retired from the Tax Assessor Dept. on May 30, 2009. No obituary. No further benefit due. 3. Marlene H. Kraushaar, DOD August 29, 2022, who retired from NPU on April 13, 1993. No further benefit due. 4. Phyllis M. LaFond, DOD July 30, 2022, who retired from NPU on July 1, 1992. No further benefit due. 5. Kathleen J. Mrowka, DOD September 4, 2022, who retired from NPU July 14, 2009. Survivor benefit payable to her spouse, Peter P. Mrowka in the amount of $6,607.95. 6. Stanley B. Purwinis, DOD August 26, 2022, who retired from BOE on February 17, 1985. No further benefit due. Motion to acknowledge notification of deaths made by Mike Dziavit, seconded by Rich Morelli, all in favor. F. (Formerly E.) Notification of remarriage: 1. Carla Desaulniers survivor of Maurice Desaulniers who retired from PW on 07/26/2013. Ms. Desaulanier re-married on 08/05/2022, no further benefit is due. Motion to acknowledge notification of remarriage made by Mike Dziavit, seconded by Rich Morelli, all in favor. G. (Formerly F.) Eligibility List Extensions: 1. Request from Christopher LaRose, NPU General Manager, to extend the Sewer Collection System Maintenance Tech. eligibility list for six (6) months. The current list expires November 4, 2022 2. Request from Chief Montoya, Fire Department, to extend the Firefighter eligibility list for six (6) months. The current list expires October 25, 2022. 3. Request from Chief Montoya, Fire Department, to extend the Fire Lieutenant list for six (6) months. The current list expires September 26, 2022. 4. Request from Patrick McLaughlin, PW Director, to extend the Light Equipment Operator for six (6) months. The current list expires October 27, 2022. Motion to extend all eligibility lists made by Mike Dziavit, seconded by Rich Morelli, all in favor. H. (Formerly G.) Employees to be admitted into the City of Norwich Employees’ Retirement Fund: Motion to admit the following employees into the City of Norwich Employee’s Retirement Fund made by Mike Dziavit, seconded by Rick Morelli, all in favor. NAME POSITION DATE OF ACADAMY LAST DAY ON REQUEST/EVAL HIRE GRADUATIO PROBATION RECEIVED N DATE Michael Akavalos Laborer 09/13/2021 N/A 09/12/2022 09/12/2022 Melissa Courter ISS Supervisor 08/26/2022 N/A N/A 09/06/2022 Personnel & Pension Board Minutes Page 4 of 5 September 20, 2022 Regular Meeting Room 213, 2nd floor, 5:00 PM, City Hall Building Norwich, Connecticut 06360 Nathan Griffiths Apprentice Water Plant 02/28/2022 N/A 08/28/2022 08/22/2022 Treatment Operator Jonathan Hoffman Recreation Facility 01/27/2022 N/A 07/27/2022 07/21/2022 Maintainer I Joshua Jacobs Janitor 07/12/2021 N/A 07/11/2022 07/11/2022 Nathanael Lee IT Specialist 02/28/2022 N/A 08/28/2022 08/28/2022 Christopher Police Officer 01/07/2021 07/22/2021 07/22/2022 07/19/2022 Lepage Nallely Mejia Revenue Collection Clerk 02/07/2022 N/A 08/07/2022 08/04/2022 Tyler Pacheco Police Officer 01/07/2021 07/22/2021 07/22/2022 07/19/2022 Orla Mckiernan- Assistant Comptroller 02/07/2022 N/A 08/07/2022 08/04/2022 Raftery John Sabrowski Assistant Director Facilities 08/22/2022 N/A N/A 08/22/2022 - BOE Clare Strickland Payroll Manager- BOE 08/15/2022 N/A N/A 08/18/2022 I. (Formerly H.) New Employees: Motion to acknowledge new employees made by Mike Dziavit, seconded by Rich Morelli, all in favor. Name Position Date of City/State Hire Christopher Burger Bldg. Code Compliance Tech I 07/25/2022 Pawcatuck, CT Tamika Coppedge Assessment Clerk 07/25/2022 Norwich, CT Melissa Courter ISS Supervisor 08/26/2022 Norwich, CT Shayna Gilman Customer Account Representative I 08/15/2022 Baltic, CT James Harriott Blight Control/Housing Enforcement 07/18/2022 New Haven, CT Officer Melanie Lalumiere ISS Supervisor 08/26/2022 Colchester, CT Mikhail Liachenko Community Caseworker 08/01/2022 Norwich, CT Jensen Martin Firefighter 08/23/2022 Franklin, CT Ryan Mocek Firefighter 08/23/2022 North Franklin, CT Alisa Morrison Associate Utility Engineer 07/25/2022 Pawcatuck, CT Hannah Ornburn Drug Free Communities Coordinator 07/18/2022 Westerly, RI John Sabrowski Assistant Director Facilities - BOE 08/22/2022 Preston, CT 06365 Clare Strickland Payroll Manager – BOE 08/15/2022 Bozrah, CT 06334 Mark Tebbets Bldg. Code Compliance Tech I 07/25/2022 Ledyard, CT Devon Waters Firefighter 08/23/2022 Oakdale, CT J. (Formerly I.) Approval of 2023 Meeting Schedule. Motion made by Mike Dziavit to approve the 2023 meeting schedule, seconded by Rich Morelli, all in favor Personnel & Pension Board Minutes Page 5 of 5 September 20, 2022 Regular Meeting Room 213, 2nd floor, 5:00 PM, City Hall Building Norwich, Connecticut 06360 Paul Schroder made a motion to add to the agenda under suspension of rules, K and L to section IV, seconded by Mike Dziavit, all in favor. K. Shiela Hayes – Vice Chair resignation Letter. Paul Schroder read Ms. Hayes letter to the board members. He asked Brigid Marks to send a thank letter on the boards behalf. Motion made by Paul Schroder to acknowledge Ms. Hayes resignation and the request for a thank you letter, seconded by Mike Dziavit, all in favor. L. DRO Calculation/draft review fee schedule. Brigid Marks recommended adding language to the DRO fee schedule that would relieve the City of any monetary responsibility for DRO fees should the attorney and/or actuary fees exceed the current fee schedule. The Participant and/or Alternate Payee would be responsible. Motion made by Bob Pounch to approve fees schedule, seconded by Mike Dziavit, all in favor. IV. Correspondence None V. Adjournment Motion to adjourn made by Paul Schroder, seconded by Mike Dziavit, all in favor. Meeting adjourn at 5:20pm Respectfully submitted, _____________________ Evelyn Lopez, Secretary