Personnel & Pension Board

Personnel & Pension Board Minutes Page 1 of 3 April 18, 2023 Regular Meeting Room 213, 2nd floor, 5:00 PM, City Hall Building Norwich, Connecticut 06360 I. Roll Call Meeting called to order by Paul Schroder at 5:03pm A. Members Present 1. Paul Schroder, Chair (voting member) 2. Rich Morelli, Vice Chair (voting member) 3. Chris Golas, (voting member) 4. Mike Dziavit, (voting member) 5. Bob Pounch, (voting member) B. Members Absent 1. Gary Gross, (alternate) C. Others Present 1. Brigid Marks, Director of Human Resources 2. Evelyn Lopez, Retirement Plan Administrator 3. Michael Gualtieri, Treasurer 4. Marc Shegoski, UBS (via phone) 5. David Sears, UBS (via phone 5. Ashley Martella, UBS (via phone) II. Minutes A. Minutes of March 21, 2023 Personnel & Pension Board Meeting. Motion to accept March 21, 2023 minutes made by Rich Morelli, seconded by Mike Dziavit, all in favor. III. New Business Paul Schroder made a motion to add an item to the agenda under suspension of rules, A to section III New Business, seconded by Mike Dziavit, all in favor. A. UBS Investment approval Marc Shegoski, David Sears, and Ashley Martella from UBS Financial Services, Inc. asked the P&P Board members for approval on their plan to input (invest) cash in to the stock/bond market. UBS recommended the following change to the portfolio: 1. Invest $3.611 million from the POB proceeds as planned Motion made by Paul Schroder to approve investment of $3.611 million as planned, seconded by Chris Golas, all favor. B. (Formerly A.) Pension and OPEB Plan Comparison FY21-22 comparison Pension and OPEB Plans – email from Joshua Pothier, City of Norwich Comptroller. Motion made by Paul Schroder to accept FY21-22 Pension and OPEB Plan comparison report and requested that we email a copy of the report to Marc Shegoski, David Sears and Ashley Martell, at UBS Financial Services, Inc., seconded by Bob Pounch, all in favor. C. (Formerly B.) Review Personnel & Pension Board Attendance - 2023 1st quarter log Motion made Paul Schroder to accept P&P Board Attendance – 2023 1st quarter log, seconded by Mike Dziavit, all in favor. D. (Formerly C.) Re-evaluate whether actuarial valuations should be performed annually or biennially. Personnel & Pension Board Minutes Page 2 of 3 April 18, 2023 Regular Meeting Room 213, 2nd floor, 5:00 PM, City Hall Building Norwich, Connecticut 06360 Board members briefly discuss whether actuarial valuations should be performed annually or biennially. Paul Schroder and board members decided that no action is needed at this time and would like to revisit next year in April 2024. Motion made Paul Schroder to revisit actuarial valuations next year, seconded by Bob Pounch, all in favor. E. (Formerly D.) Application for retirement: 1. Raymond Thompson, Crew Leader, for a service-connected disability effective when approved. Tabled to the May 16, 2023 meeting. 2. Jonathan D. Clark, Control Room Operator (NPU), for a deferred retirement effective May 13, 2023, payable October 11, 2042. Motion to approve retirement application made by Rich Morelli, seconded by Bob Pounch, all in favor. F. (Formerly E.) Pension Calculations: 1. Valerie Cox, Executive Secretary (Police Dept.), retired February 28, 2023. Her annual pension calculation is $ 48,658.12. Her application was approved at the February 21, 2023 meeting. 2. Derek M. Ouillette, Fire Fighter, retired March 19, 2023. His annual pension calculation is $ 50,032.37. His application was approved at the February 21, 2023 meeting. Motion to approve the pension calculations made by Bob Pounch, seconded by Mike Dziavit, all in favor. G. (Formerly F.) Applications for refund/rollover of pension contributions: 1. Celine Smith, Paraeducator – BOE, who terminated effective October 06, 2021. Refund of $ 17,152.62 including interest. Motion to approve refund/rollover application made by Mike Dziavit, seconded by Bob Pounch, all in favor. H. (Formerly G.) Notifications of Death: 1. Randy S. Black, IT Manager (NPU), DOD April 2, 2023, who retired on July 07, 2020. Survivor benefit to be paid to his spouse, Nancy, in the amount of $ 22,403.74. Motion to acknowledge notification of death made by Mike Dziavit, seconded by Bob Pouch, all in favor. I. (Formerly H.) Frank Gavigan resignation email. Motion made by Mike Dziavit to accept Frank Gavigan resignation, seconded by Bob Pounch, all in favor. Paul Schroder made a motion to add to the agenda under suspension of rules, J to section III New Business, seconded by Mike Dziavit, all in favor. J. Eligibility List Extensions: 1. Request from Chief Montoya, Fire Department, to extend the Fire Captain list for six (6) months. The list expires May 11, 2023. Motion to extend the eligibility list for six (6) months made by Paul Schroder, seconded by Mike Dziavit, all in favor. K. (Formerly I.) Employees to be admitted into the City of Norwich Employees’ Retirement Fund: Motion to admit the following employees into the City of Norwich Employee’s Retirement Fund made by Paul Schroder, seconded by Mike Dziavit, all in favor. Personnel & Pension Board Minutes Page 3 of 3 April 18, 2023 Regular Meeting Room 213, 2nd floor, 5:00 PM, City Hall Building Norwich, Connecticut 06360 NAME POSITION DATE OF ACADAMY LAST DAY ON REQUEST/EVAL HIRE GRADUATIO PROBATION RECEIVED N DATE Anne Boehmcke Board Cert. Behavior 03/13/2023 N/A N/A 03/28/2023 Analyst Megan Crawford Police Officer 06/02/2021 12/23/2021 03/21/2023 03/15/2023 Fynn Moran Apprentice Line 10/18/2022 N/A 04/17/2023 04/03/2023 worker Jessica Petrangelo Board Cert. Behavior 01/03/2023 N/A N/A 03/28/2023 Analyst Regina Stiles Nurse 10/17/2022 N/A 01/30/2023 03/28/2023 L. (Formerly J.) New Employees: Motion to acknowledge new employees made by Mike Dziavit, seconded by Bob Pounch, all in favor. Name Position Date of City/State Hire Anne Boehmcke Board Cert. Behavior Analyst 03/13/2023 Weatogue, CT Kathy Cafiero Assessment Technician 03/20/2023 Mystic, CT Brendan Carter Police Officer 04/04/2023 Waterford, CT Stasia Czernicki Police Officer 04/04/2023 Woodstock, CT Dylan Nance Line worker Apprentice 04/03/2023 Groton, CT Madison Nott Police Officer 04/07/2023 Waterford, CT Jessica Petrangelo Board Cert. Behavior Analyst 01/03/2023 Cranston, RI Regina Stiles Nurse 10/17/2022 Uncasville, CT IV. Correspondence None V. Adjournment Motion to adjourn made by Mike Dziavit, seconded by Bob Pounch, all in favor. Meeting adjourn at 5:24pm. Respectfully submitted, _____________________ Evelyn Lopez, Secretary