Police Station Committee

Police Station Project Review Committee Meeting Minutes Thursday, July 11, 2013-5:00pm, Norwich City Hall, Room 319 Agenda Items/Notes/Discussion Action Items 1. Call to order-Chair Chairman David Eggleston Called the meeting to order at 5:05pm. 2. Members Present/Absent-Verification of Quorum Committee Members Present: Chairman David Eggleston, Vice-Chair Karen Neeley, Susan Fiegel, Andrew Harvey, Dennis Jenkins, William Kenny, Robin Lawson, Keith Ripley, Martin Shapiro (arrived at 5:19pm) and Derell Wilson. Quorum: Yes, 10 members. Committee Members Absent: Scott Camassar, Larry Kendall and Dave Winkler. Support Staff Present: Deputy Police Chief Warren Mocek, Sharyn Mish (Recording Secretary). 3. Adoption of Minutes: June 27, 2013 S. Mish will correct the Copies of the minutes from the June 27, 2013 meeting were distributed. Motion to adopt meeting time on the with corrections, D. Wilson, 2nd S. Fiegel, discussion followed. K. Neeley indicated that the minutes. time of the meeting on the minutes reads 6pm and should be 5pm. (Action Item generated) The committee will test the City of Norwich website to K. Ripley informed the committee that the new minutes format is great however are timely see if they have the same to download off of the City of Norwich website. (Action Item generated) K. Ripley also problem Keith encountered suggested that the minutes should state they are “draft” minutes until the final minutes and then confirm with the are posted. K. Neeley explained that according to the City Clerk the minutes are assumed city if there is a problem draft until they are approved. with the site. K. Ripley inquired why the Committee Mission Statement was not on the new format of the K. Neeley will put the agenda. K. Neeley stated it was an accidental omission. (Action Item generated) mission back on the agenda. Motion on the table to adopt with corrections, D. Wilson, 2nd S. Fiegel motion carried unanimously and minutes were approved with corrections. 4. Distribution of Space Needs Assessment Comparison Document. D. Eggleston to update his Distributed document was reviewed and Chair D. Eggleston stated that with the latest Space Needs Comparison Space Needs Assessment with notes from DC Mocek makes the Space Needs Assessment spreadsheets. Comparison document obsolete; he will update the document. (Action Item generated) 5. Continuation: Space Needs Clarification Q&A with Chief Fusaro. Committee members to Chief Fusaro was unable to attend; Deputy Chief Warren Mocek provided information to review the edited “Space the committee in his absence. DC Mocek distributed the following two documents that the Needs Assessment” with committee will further review after this meeting: (Action Item generated) current station square footages added and the Space Needs Assessment with notes. “Justification for the Justification for the Construction of a Police Firearms Range Construction of a Police Firearms Range” handouts DC Mocek explained to the committee that the floor plan that was requested is available to and make a list of any be viewed by the committee however not releasable to disseminate to the public. K. questions they would like to Neeley asked what propriety information is on the floor plan that would make it not have clarified. For releasable? DC Mocek stated he himself is not quite sure however, Chief Fusaro says it comparison, they should Page 1 of 3  Police Station Project Review Committee Meeting Minutes cannot be photocopied and distributed. W. Kenny suggested that the committee go to also review the link to a Corporation Council and clarify the issue of releasable resources. (Action Item generated) public/private shooting M. Shapiro asked if the marked up floor plan could be available at each meeting in case it’s range that K. Neeley sent needed. DC Mocek said that it is available. M. Shapiro also asked for an easel to be out via email after the available at meetings. (Action Item generated) 6/27/13 meeting. On Page 5 of the distributed Space Needs Assessment with notes there is a section “Office D. Eggleston will approach of Emergency Management”(OEM). K. Ripley noticed that this moved to City Hall he Corporation Council and questioned if this would be moving back to the Police Department. D. Wilson asked why it clarify what types of was taken out. DC Mocek replied that on the Cliff Street plans there was a space marked information may be for it however it’s his understanding that it will remain at City Hall. K. Ripley asked besides requested for resources and the OEM are there any other functions working out of the Police Department not under copied for dissemination to department supervision. W. Kenny asked if there are any non-law enforcement personnel the committee (i.e. the working out of the police department building. DC Mocek stated there are none. A. police station floor Harvey asked if the Community Room planned out on the Cliff Street plans was considered plan/blueprints). a dual use room for the OEM. K. Ripley stated it was his understanding that the Community room was a dual function room for the police department emergencies not for OEM. K. Neeley will check into getting an easel for the Chair D. Eggleston indicated that he has concerns about the significant space increase for committee meetings. Patrol Spaces listed in the Space Needs Assessment. M. Shapiro asked why there are three Captains offices listed in this assessment. DC Mocek showed that the staff projections list an Administrative Captain, a Patrol Captain and a Detective Captain. M. Shapiro asked if there currently is an Administrative Captain and a Patrol Captain because on Page 8 of the assessment there is dual information. DC Mocek stated this was an oversight and that the Administrative Captain the data should show zero not the 160sq/feet listed. M. Shapiro would like to go through the current assessment with notes because he thought that in some cases there were identified needs that appear excessive. K. Neeley asked how would he (M. Shapiro) suggest the committee compare what would be adequate and what would be excessive? M. Shapiro stated he didn’t have enough data to answer that question. A. Harvey stated that there may be architectural reasoning for certain numbers of specific spaces and it goes back to requested space needs. D. Eggleston asked if there was a rationale behind certain things to keep us accredited. DC Mocek answered “yes and no.” Certain things are not set in stone like the number of cells, however, evening Supervisors were asked and answered that on a busy night more cells were needed. D. Jenkins asked if during the process of designing the new building was there a survey put out to officers. DC Mocek answered that the union was brought on board and also the supervisors were asked for their opinion as well. M. Shapiro asked what the turnover rate was for officers and personnel. DC Mocek answered that it comes in waves and there are one to two per year who go to other departments and roughly one to retirement. There was also discussion on the size of the current Sallie port. DC Mocek stated it currently accommodates one vehicle. Page 2 of 3  Police Station Project Review Committee Meeting Minutes K. Ripley questioned DC Mocek in regards to any other ideas that may have been DC Mocek to research any suggested for the current site. DC Mocek stated that he was unsure but sometime in the more recent ideas for late 1990’s there was a suggestion of building a deck and “going up” above the existing modifying the current police parking lot to the north of the station but is unsure of any current suggestions. (Action station site. Item generated) 6. Open Action Items: K. Neeley will check with a) Update of further info coming from Architect Brian Humes: Re: West Haven Police Brian Humes for an update Station Needs Assessment (6/13/13 Meeting) to this. 7. New Business K. Neeley to get in touch M. Shapiro handed out a list of possible sites that may or may not have been considered in with Marge Blizzard from the past. Discussion followed. the RDA and Bob Mills from the NCDC to see when they B. Kenny would like to bring in leaders from the community, perhaps starting with the are available to come to a Norwich Community Development Corporation (NCDC) and the Redevelopment Agency meeting to inform the (RDA), who are versed in addressing the bigger picture economic and real estate trends committee about business , that would give the committee a better sense of where Norwich has been and where it is economic and demographic headed in terms of development. (Action Item generated) trends in Norwich; where is Norwich headed? K Neeley also suggested that Marge Blizard would be good to bring into a meeting to talk about the sites suggested and maybe others and can offer training on the GIS Mapping system that is free to use on the City Website. R. Lawson was concerned that this might be jumping ahead. D. Wilson concurred with K. Neeley and that the committee should see what’s available and how to use available tools. 8. Discussion: Upcoming Meeting Agenda Items (Time permitting) Chair D. Eggleston will Chair D. Eggleston indicated that there are three meetings until the City Council has confirm with the City requested a report from the committee; he needs to confirm how the council would like to Council if they are receive an update at their Sept. 3rd meeting. (Action Item generated) expecting an oral presentation along with the D. Eggleston further indicated that to stay on course with the committee’s mission, the written report for an agendas will be more concise and packed, possibly creating sub-committees to complete update. Also confirming some of the information gathering tasks. He will also work with any committee members how much time will be interested on a “work plan” for moving forward. Anyone interested in assisting was allotted at the meeting for encouraged to remain after the meeting for a few minutes. that update. 9. Confirmation of Next Meeting Date Chair D. Eggleston confirmed the next meeting to be on July 25, 2013 at 5:00pm in Norwich City Hall, Room 319. 10. Adjournment Motion to adjourn, S. Fiegel, 2nd R. Lawson, motion carried unanimously meeting adjourned at 7:20pm. Page 3 of 3