Public Works & Capital Improvements (Subcommittee of City Council)

CITY OF NORWICH DEPARTMENT OF PUBLIC WORKS ...... --I = ....... .-U May 17,2013 0 """"/"'" -:.:- 'c:= - .rTl ---.<:: r-. __ , : ~ ::::::;..c:::.. ;;2: (~ -"c, N .... .;' ~~-j " ! .~ : TO: City Clerk 0-... Ie) Oi--' U .C­--.. FROM: Barry Ellison, P.E., Director of Public Works -i111 =0 ;,..' If.J m r-~ w '-.j FILE #: PWD 100-13 cr SUBJECT: MINUTES OF PUBLIC WORKS & CAPITAL IMPROVEMENTS COMMITTEE The regular meeting of the Public Works and Capital Improvements Committee was held on Tuesday, May 14, 2013 at 4:15 p.m. in office of the Director of Public Works located at 50 Clinton Avenue. Attendance was as follows: Committee Members Administration Alderman Pete Desaulniers Alan Bergren, City Manager Alderwoman Deb Hinchey Barry Ellison, Jr., P.E., Director of Public Works Alderwoman Sofee Noblick 1. CALL TO ORDER The meeting was called to order at 4:15 p.m. 2. APPROVAL OF MINUTES The minutes of the March 12, 2013 meeting were unanimously approved as written. (Motion: Hinchey, Second: Noblick) 3. CITIZEN COMMENT None. 4. OLD BUSINESS a. Montville Road Bridge Update: Ellison informed the Committee that the project has sustained a setback. The STEAP grant issued to Montville was originally supposed to be administered by the State Office of Policy and Management (OPM) but now is going to be administered by the State Department of Transportation (DOT). DOT has several more layers of permitting than does OPM and therefore completing the project this year is now in question. Both Norwich and Montville are trying to compel OPM to remain the administering agency and/or see if there are fast track options with DOT. More information will be provided as it becomes available. b. Road Bond: This item was incorrectly listed as Road Bond, but should have been labeled Infrastructure Bond. Ellison briefed the Committee on the milestone dates for getting a bond referendum on the November ballot - first City Council action is anticipated in July. The Committee asked Ellison to prepare a 5-year capital plan for next meeting for the Committee to review prior to deciding on the wording and amount of the bond.  c. Occum Park Project: Member Hinchey briefed the Committee that she had met with Mohegan Tribal Member Stefanie Fielding about the re-naming of the Occum Park behind Austin's Garage. Ms. Fielding and Alderwoman Hinchey did not come to firm agreement because the future use of the park is not presently known. The Committee agreed to hold off on endorsing the re-naming of the park until such time when the future use of the park is known. The Committee also agreed that the Recreation Committee ought to be the lead Committee on the future use and possible re-naming of the park, as it is an active recreation area under the care of the Recreation Department. City Manager Bergren to draft a formal report to the City Council. d. Greeneville Bus Shelters: Ellison informed the Committee that he has made contact with Lamar Advertising and is scheduled to meet with Lamar to finalize bus shelter locations. Ellison to report back next meeting with a progress update. e. Greeneville FD Renovations: Ellison informed the Committee that after many meetings and exploration of several design options the Fire Chief, DPW and the Building Department agreed that the best outcome for the project would be to apply for a waiver for certain ADA requirements that are practically infeasible given the historic construction of the building. The ADA waiver has been sent to the State for consideration. It is expected to take approximately one month to receive feedback on the waiver request. 5. NEW BUSINESS a. Greeneville Park Project: Ellison informed the Committee that the park benches and signage have been received and should be installed by the end of June. This is the final stage of the overall project. 6. OTHER BUSINESS a. Washington Street Property: Member Noblick inquired to Ellison about the status of the hazardous material survey for the 53 Washington Street property. Ellison told the Committee he expected it by the end of the week. 7. ADOURJNMENT The meeting adjourned at 4:50 pm. (Motion: Noblick, Second: Hinchey) Barry Ellison, Jr., P.E. Director of Public Works BE/sc Distribution Committee Members: Alderman Pete Desaulniers Alderwoman Deb Hinchey Alderwoman Sofee Noblick Mayor and Members of the City Council City Manager