Rehabilitation Review Committee

MINUTES OF THE REHABILITATION REVIEW COMMITTEE SPECIAL MEETING June 11 , 2015 9:15 AM Members Present: Rodney Bowie, Jim Troeger, Jim Roberts, Joe East & Gary Evans Absent: Terell Wilson Others Present: Jacquie Barbarossa, Recording Secretary Chairman Rodney Bowie called the Rehab Review Committee meeting to order at 9:17 AM. A quorum was determined. Rodney Bowie asked for approval of the May 13, 2015 Meeting Minutes. Motion was made by Rodney Bowie and seconded by Jim Roberts to accept the minutes – unanimous . Old Business – Gary Evans stated that HUD had granted our extension request which would allow the department to finish up projects due to the harsh winter and allow for some breathing room. Joe East asked how long the extension was for. Wayne stated that it was until the middle of November but anticipated completing the construction projects by the end of September. Gary stated the department was in the process of completing a new grant request which is due June 23, 2015. There was discussion regarding the timing of receiving new grant funds. Wayne stated there was no guarantee of receiving funding this round since it’s a very competitive process and the City was one of 43 cities receiving funding the last time. Gary stated we are writing a strong grant and are hoping to hear in advance of the extension period if we receive one to avoid layoffs in the department. New Business – Mr. Evans reiterated that we are at the end of our funding period and due to the harsh winter we had requested an extension with HUD to complete units and meet our benchmarks. Since the committee only meets once a month he asked for a temporary suspension of rules to allow the department to award additional funds to a project in excess of the amount previously allocated in order to complete them. Joe East questioned the existing policy when a project needs more funding. Wayne stated the current policy requires the homeowner to appeal to the RRC committee in writing for additional funding. He also stated that some of the projects that Gary was referring to are underfunded due to the bids received for the amount of work required and the homeowners do not have the money to make up the difference. He stated that the reason we asked for the extension is to complete existing projects in the pipeline and to avoid returning large sums of money to HUD. HUD would rather have more projects completed than money returned to them. Jacquie stated the additional funds would be secured as a lien on the property and be required to be paid back. Rodney made a motion to suspend the board appeal process temporarily and allow the department to award additional funding if needed to complete the remaining previously approved projects at the discretion of the Community Development department for the projects listed. . Additional funding Project Application Number of type units *LP1235/RP1327 Investor 2 LP1238/RP1329 Owner 1 *LP1254/RP1348 Investor 2 *LP1255/RP1349 Owner 1 *LP1260/RP1353 Owner 1 Joe East seconded motion; Jim Troeger and Jim Roberts –in favor. Gary Evans recused himself. Gary stated it was likely that a RRC meeting would not be required for the next few months since time would not allow us to approve and complete any new projects during the close out period. Appeals/ Requests - None Final Payments - None Open Discussion – None Adjournment Jim Troeger made a motion to adjourn, second by Jim Roberts - unanimous . Meeting adjourned at 9:45 AM. Respectfully submitted, Jacquie Barbarossa Recording Secretary