Sachem Fund Board

SACHEM FUND BOARD SPECIAL MEETING Wednesday, June 18, 2014 Room 335 2:00-3:00 p.m. Meeting Notes Page 1 Attendees: Chairman Pete Desaulniers; Community Development Supervisor Gary Evans; Comptroller Josh Pothier; Mark Brown, Mohegan Tribal Council; Council Appointees Lottie Scott and Bill Quidgeon, Jr. Absent: Mayor Deb Hinchey Members of the Public Present: Shiela Hayes, Bill Champagne and Joanne Philbrick 1. The meeting of the Sachem Fund Board was called to order at 2:00 p.m. 2. It was the determined a quorum was present. 3. A motion was made by Lottie Scott, seconded by Mark Brown and approved by all to postpone the reading of the previous meeting’s minutes. 4. Comptroller Josh Pothier informed the Board that the amount currently available for distribution is $273,453.11. 5. Gary Evans distributed and discussed the following documents pertaining to the potential application process: a. A breakdown of the purposes of how the Sachem Fund may be used b. Sachem Fund Scoring Sheet c. Sachem Fund Application for Funding (Sample 1) d. Sachem Fund Application for Funding (Sample 2) e. Measuring Tool spreadsheet f. Sachem Fund Quarterly Report Period Ending spreadsheet g. A sample letter to applicants from Chairman Desaulniers regarding status of funds h. A sample document (Sachem Fund Quarterly Report) to the applicant requesting an explanation of funds used for activities. i. Two samples of the “Request for Proposals Sachem Fund Program (2014-15)”. 6. Members of the board are required to review and provide comments in the next meeting, on the above-mentioned documents. 7. The subcommittee did a presentation that touched on the following goals: a. Return on investment (i.e. Economic Development) b. Return on investment for the Sachem Fund itself c. Create a self-sufficient legacy Completed June 19, 2014  SACHEM FUND BOARD SPECIAL MEETING Wednesday, June 18, 2014 Room 335 2:00-3:00 p.m. Meeting Notes Page 2 8. The goal is to have funds used in the greatest possible way and a have return on investments. In addition, applications are encouraged to show a collaborative approach with multiple entities working to create multiple, measurable benefits and multiple outcomes. 9. There was general discussion that if applications suggest that the Sachem Funds are leveraging other funds, then it should be required that they provide verification and backup documentation regarding those funds (i.e. commitment letters). 10. Chairman Desaulniers had concerns that there may be a lot of questions with this type of format and technical assistance may be helpful. Gary Evans stated he can be available to provide technical assistants to the applicants. 11. Chairman Desaulniers wanted to make sure that these funds were used to have impact. It was discussed that, in addition to the application documents and outcomes measures, the RFP can be structured to assist in promoting applications that are more in-line with what the Committee would like to fund. 12. Consideration of workshops to potential applicants was suggested by Mark Brown. Lottie Scott stated that doing the workshop after the RFP was announced would be best. Next meeting date – Wednesday, July 2, 2014, Room 335, 2:00-3:00 p.m. (Note: Meeting invitation sent by Rafaela included email addresses of the board members, as requested.) No citizen comments were stated. Meeting adjourned at 3:00 p.m. Respectfully submitted by: Rafaela Rivera, Recording Secretary Completed June 19, 2014