School Building Committee (2020)

School Building Committee (2020) Regular Meeting Held via ZOOM City Hall Room 335, 100 Broadway, Norwich, CT Tuesday September 19, 2023 6:30 PM Committee Members Present: Chairman Mark Bettencourt, President Pro Tem Joe DeLucia, Alderwoman Stacy Gould (ZOOM), Cindy Beauregard (ZOOM), Peter Gauthier, Greg Ballassi and Shiela Hayes. Committee Members Absent: Gregory Carabine, William Hull, Mark Kulos and Christine DiStasio. Ex-Officio Members Present: Mayor Peter Nystrom, Bob Castronova and Mike Faenza from CSG. D Citizens Present: None. I. Call to Order and Quorum: Chairman Mark Bettencourt called the meeting to order at 6:31 PM. R II. AF III. Approval of Previous Meeting Minutes: Peter Gauthier made a motion to approve the August 15, 2023 regular meeting minutes and the August 30, 2023 special meeting minutes, with some revisions. Greg Ballassi seconded. The chairman called the roll of members present and all were in favor. The motion passed unanimously. Report from CSG: Mike Faenza read through the CSG report that he supplied to members. SEE ADDENDUM I. Mike Faenza noted that on Friday September 15th the grant applications were submitted, the submission backup package was sent to OSCG&R and the architect contract was executed. Mike Faenza stated he also sent a hard backup copy of the submission package to the state and T received confirmation pages that the submission was successful. Mike Faenza stated that, in regards to design, DRA was working on assembling a design milestone schedule to ensure things are in line with the overall project timeline. Mike Faenza stated he would work with them to schedule any needed meetings with Norwich Public Schools staff or administration. Mike Faenza reported that conversations with Norwich Public Utilities to understand the utility connection fees were still ongoing. Chairman Mark Bettencourt reiterated the large cost in the connection fee was due to NPU determining the price by the highest historical usage at the property, whereas in the case of Stanton the capacity was not changing. Mayor Peter Nystrom stated that he approached NPU in the past regarding changing their policy for an enterprise zone reduction and for there to be a waiver in the policy for all municipal projects. Mayor Peter Nystrom stated he would follow up with NPU and their commission to work on a resolution. Mike Faenza continued that DRA was now working with CLA Engineers to begin site surveying at both school locations. Mike Faenza read through the tentative surveying schedule in the ADDENDUM report which stated surveying work would start at Greeneville September 18 with deliverables ready by November 2nd and that work would start at Stanton November 2nd with deliverables ready by December 1st. Discussion ensued regarding the timeline for the construction manager RFP schedule. Chairman Mark Bettencourt suggested aiming to hold interviews for the week ending November 3rd. A decision was made to hold the interviews on November 1st and to hold a  special meeting in late October to create a short list for interview candidates. Mike Faenza requested that the matrix score cards be sent to him by the 23rd. IV. Invoices: ● CSG - Greeneville - $16,169.96 Sheila Hayes made a motion to approve CSG Invoice #6 for $16,169.96 in regards to Professional Services Rendered for August 1, 2023 - August 31, 2023 for the Greeneville School project. Greg Ballassi seconded. The chairman called the roll of members present and all were in favor. The motion passed unanimously. ● CSG - Stanton - $15,879.33 Alderwoman Stacy Gould made a motion to approve CSG Invoice #6 for $15,879.33 in regards to Professional Services Rendered for August 1, 2023 - August 31, 2023 for the Stanton School project. Sheila Hayes seconded. The chairman called the roll of members D present and all were in favor. The motion passed unanimously. V. Executive Session: Preparation of Scoring Matrix and Interview Questions for RFP/Q for CM: R Alderwoman Stacey Gould made a motion to enter into execution session to review changes to create a scoring matrix and discuss interview questions, which would include the city purchasing agent, ex-officio members and representatives from CSG. Peter Gauthier seconded. The chairman called the roll of members present and all were in AF favor. The motion passed unanimously. Executive session ended at 8:17 PM VI. Action on Matrix and Interview questions if needed: Alderwoman Stacy Gould made a motion to approve the scoring matrix for a construction manager for the Stanton and Greeneville school projects, pending review by Corporation Counsel. Cindy Beauregard T seconded. The chairman called the roll of members present and all were in favor. The motion passed unanimously. VII. Meeting schedule – Interviews, next steps: Chairman Mark Bettencourt reiterated that the RFQ’s are expected to come in by October 12th and they would then be distributed to members. Chairman Bettencourt asked members to submit completed scoring matrices to Mike Faenza by October 23rd or sooner. Chairman Bettencourt stated a special ZOOM meeting would be scheduled for October 24th so a short-list for interviews could be created. Chairman Bettencourt stated interviews would be slated to be scheduled on November 1st. Chairman Bettencourt also stated that the regular October 17, 2023 meeting would be held via ZOOM due to the minimal agenda items. VIII. Adjournment: Alderwoman Stacy Gould made a motion to adjourn. Shiela Hayes seconded. The chairman called the roll of members present and all were in favor. The motion passed unanimously. Respectfully Submitted, Katherine Rose ADDENDUM I