School Building Committee (2020)

School Building Committee (2020) Regular Meeting via ZOOM Tuesday March 18, 2025 6:30 PM Committee Members Present: Chairman Mark Bettencourt, President Pro Tem Joe DeLucia, Alderwoman Stacy Gould (ZOOM), Christine DiStasio, Peter Gauthier, Sheila Hayes (ZOOM), Gregory Ballassi (ZOOM), Cindy Beauregard, William Hull and Mark Kulos. Committee Members Absent: Gregory Carabine. Ex-Officio Members Present: Mayor Peter Nystrom (ZOOM) and Superintendent Susan Lessard (ZOOM). Consultants Present: Mike Faenza and Jim Guiliano from CSG; James Barrett and Greg Smolley from DRA; Frank Tomcak from Downes Construction; Mark Jeffko and Laurel Purcell from O&G Industries; Rob Harris from Norwich Public Utilities (ZOOM); Attorney Mike Driscoll (ZOOM); and Matt Brown (ZOOM). Citizens Present: None. I. Call to Order and Quorum: Chairman Mark Bettencourt called the meeting to order at 6:32 PM. II.Adoption of Previous Meeting Minutes: Peter Guathier made a motion to approve the February 25, 2025 regular meeting minutes as amended. William Hull seconded. The chairman called the roll of members present and all were in favor. The motion passed unanimously. III.Reports: ● CSG: Mike Faenza reported that the seventh state payment request for the Stanton Elementary School project was submitted and awaiting approval. Mike Faenza stated the project bid period was near completion and the contract bids were due the following day by 2:00 PM. Mike Faenza reported that a virtual bid opening will take place following the deadline at which time the bids will be opened and read. Mike Faenza stated that an RFP was issued the past week for Materials Testing and Special Inspection Services. Mike Faenza stated that the bids for that were currently due on March 31, 2025. Mike Faenza noted it would be a unit price based proposal. Mike Faenza reported that Downes Construction would review all received bids and at that time scope reviews would be scheduled with the apparent lowest responders. Mike Faenza stated that following the reviews Downes Construction would assemble a guaranteed maximum price for the project for approval by the School Building Committee. Mike Faenza stated that a project budget template was included in the packet provided to members that showed the new format they would be using moving forward, which provided more detail than the previous template. Mike Faenza stated that to his knowledge the City of Norwich had waived the building permit fees for the project, but the state education fee would need to be paid regardless. Chairman Mark Bettencourt asked if CSG had figured out what was being done for building inspections. Mark Kulos arrived at 6:39 PM. Mike Faenza responded he would close the loop on that once the conformed drawing set was submitted. Mike Faenza discussed the various quotes and fee amounts he was waiting to hear back on. Mike Faenza reported that the seventh state payment request for the Greeneville Elementary School Project was approved but had not been paid out yet. Mike Faenza stated that the updates and notes for the Greeneville project were the same as those for Stanton. Mike Faenza reported that the total amount expended on the project was $2,861,657.06, not including any invoices approved at the meeting. Mike Faenza reported that working group meetings for the Moriarty Elementary School project had occurred over the past few weeks and the schematic design period was completed. Mike Faenze noted that a summary of the schematic design budget was incorporated into the project budget within the packet he provided to members. Mike Faenza stated that the project was currently in the design development phase. Mike Faenza reported that a meeting would be scheduled with the design team, O&G, and City of Norwich Planning and Neighborhood Services to introduce the project. Mike Faenza stated that a RFQP would be issued for Commissioning Services, similar to what was done for the Greeneville and Stanton projects, as it was required by the state for a High Performance Building project. Cindy Beauregard arrived at 6:42 PM. Mike Faenza reported that CSG was anticipating receiving a Grant Commitment Letter at the end of the legislative session, and once received they would begin assembling the state payment requests for the Moriarty Elementary School Project. Mike Faenza reported that based on the schematic design estimate the Moriarty project was currently 2 million dollars over the grant application amount. Mike Faenza continued that it was a rough estimate that included a few million dollars of contingencies to protect the project as it continued into the design phase. Mike Faenza stated that everyone on the team was working to get that value down. Mike Faenza reported that a Commissioning Agent for the Greeneville project had not been selected for the project. Mike Faenza stated they did have CM pre-construction based on the values O&G provided through their estimate. Mike Faenza continued that insurance was high during the grant application phase and he did not anticipate it being that high. Mike Faenza stated the state permit fees for the Moriarty project was based on the estimate cost and the utility cost stated was based on the estimates received for the Stanton and Greeneville projects. Mike Faenza continued that the district bonding fee was also based on what was done for the other projects. Chairman Mark Bettencourt asked Attorney Mike Driscoll if something was drafted with Norwich Public Utilities in regards to utility costs. Robert Harris stated the properties were blended together and NPU was assessing how they were going to handle things beyond that. Attorney Michael Driscoll stated that as of two weeks ago it should have been taken care of, but he was not sure where things stood. Attorney Driscoll stated he would follow up for the next meeting. Mike Faenza reported that the updates for the Uncas Elementary School project were generally the same as those for the Moriarty project, except that the Uncas project was approximately 2.2 million dollars under budget from when the grant applications were put in. Mike Faenza explained that the grant was submitted at a higher value to include phasing costs in case it was necessary to use the land occupied by the previous school. Mike Faenza stated that CSG was also expecting a Grant Commitment Letter at the end of the legislative session for the Uncas project. Mike Faenza reported that the current expended amount for the project was $657,161.69. Mike Faenza stated that grant revisions had not been submitted for the Moriarty and Uncas Elementary School projects. Mike Faenza stated that grant revisions would  need to be submitted for Greeneville and Stanton, as the original Master Plan estimates were used to submit for the grant applications which were too low to accurately reflect costs due to various factors. Discussion ensued. Mike Faenza stated the update for Teachers’ Memorial Middle School was based on the grant application phase that was approved by the committee two meetings prior. Mike Faenza reported the CSG educational specialist met with staff and educational specifications were being drafted. Mike Faenza stated that once completed the specifications would need to be approved in accordance with the stated grant process. Mike Faenza stated the specifications should be available by the April or May 2025 Board of Education meeting for approval. Mike Faenza stated that three required grant application resolutions would need to be brought before city council. Mike Faenza continued that these would be to authorize the superintendent to submit a grant; to establish the School Building Committee (2020) as the building committee for the project; and to authorize the preparation of at least schematic drawings and estimates for the project. Mike Faenza stated there was not a project budget update yet until they were done refining the educational specifications. Mike Faenza reported that CSG continued to draft and refine the education specifications of the Huntington Central Office Conversion project, and following the completion of those approval would be needed by the Board of Education. Mike Faenza stated that DRA’s team would be visiting the Huntington building in the next few weeks to complete the facilities assessment of the building, which would help establish the project scope for the alterations to the building that would be needed. Mark Kulos asked if there was a date yet for breaking ground. Mike Faenza responded there was not. Peter Gauthier asked if there would be any effect on the new school opening date. Mike Faenza responded not for Stanton, but the opening date for the Greeneville Elementary School may be pushed into the fall due to the large undertaking required. ● DRA: James Barrett reported that the DRA continued to support the bidding process through the development of the addenda as needed to respond to bidder inquiries and questions for the Greeneville and Stanton Elementary School projects. James Barrett stated there were seven addenda items issues, which was consistent with what they had seen with similar recent projects. James Barrett reported that schematic design activities had concluded for the Uncas and Moriarty Elementary School Projects, which were about 3.3% under and 3.8% over budget accordingly. James Barrett stated they continued to hold a 9% design contingency for both of those projects. James Barrett stated that DRA needed authorization from the committee to move forward into the design development phase for the Uncas and Moriarty Elementary School projects. James Barrett stated the schematic design package was reported back on at the end of January, and from February to now was used for development activities. James Barrett stated the working group meetings were accelerated to weekly meetings. James Barret showed examples of the design development of specific areas that were reviewed with the working group on screen for all to see. James Barrett stated DRA maintained a log of all questions and comments received from the working group and their resolutions. ● Downes: Frank Tomcak stated Downes was finally coming to the conclusion of the bidding process through the seven addendums for the Stanton and Greeneville projects. Frank Tomcak stated they would be receiving the bids the next day and noted 400 invitations were sent out for both jobs. Frank Tomcak stated about 200 bidders responded with three or more bids received for most of the approximately 28 packages. Frank Tom discussed the type and volume of bids received. Frank Tomcak stated his team had a bid tabulation form they would bring to the bid opening and fill out while taking bids to see how the estimate shakes out with trade contractor bids. Frank Tomcak stated that from the next day onward he would work with the design team to draft a schedule for scope reviews, which he would like to begin as early as that week depending on subtractor availability. Frank Tomcak stated he would like to bring forth letters of authorization for critical trades at the next committee meeting. Frank Tomcak asked the status of permits, to which Mike Faenza responded that as soon as the bid form drawings were available they would go to the building department for review. Frank Tomcak stated he received a draft Personal Labor Agreement letter on Monday with minor comments, he did not see any cause for concern. Chairman Bettencourt asked that the final draft be followed up on with the city manager. Peter Gauthier asked when it was known that construction would not begin until late in May at the earliest and noted that Mark Kulos had specifically inquired at the February meeting if we were on target for a March start and had been specifically told yes. Mike Faenza stated there were updates provided for a variety of different reasons, such as the state review period taking double the normal amount of time. Chairman Bettencourt stated that Chip Natsis from Downes presented a timeline a few months prior that showed the project pushed back, but it had obviously gone longer than that. Peter Gauthier asked what were the potential consequences for the delayed Greenville opening. Discussions followed including the disruptions to student and staff to transition to different schools during the year, the added cost for mid-year moves, and altering bus schedules. President Pro Tem Joe DeLucia stated if the schedules were originally stretched out the projects may not have had the same appeal to bidders as those contractors were working on more bids than just the city projects. President Pro Tem DeLucia continued the city’s projects could be pushed further down the priority list from projects with a presented tighter timeline. President Pro Tem DeLucia stated he felt the schedules were conservative yet realistic for how a school project moves forward. Discussion ensued. Peter Gauthier asked how to we prevent this recurring on the three other school projects. Greg Smolley that a key factor for catching the Committee off guard for the magnitude of the change was a lack of keeping and reporting on the schedules and suggested we need to resume reporting. ● O&G Introduction: Mark Jeffko and Laurel Purcell introduced themselves and stated that design review meetings had begun and would continue. Mark Jeffko stated that Laurel Purcell would have a preconstruction draft schedule to present to the committee at the next meeting. Mark Jeffko stated they would include CSG and DRA to hone in on the dates being presented. Laurel Purcell stated there was only two-and a-half months left of the design development phase so they would be providing their input fast. Chairman Bettencourt asked what the status of the contracts were. Mark Leffko responded that he had not seen a draft from purchasing agent Bob Castronova yet. Mike Faenza stated that Bob would be back in the office the next day and would follow up with him. IV.Consent Agenda: Invoices to be approved for payment Greeneville CSG – Invoice #23005-024 - $17,286.39 DRA – Invoice #23013.00 #17 - $61,564.49 Downes – Invoice #G011 - $3,694.40 Stanton CSG – Invoice #23006-024 - $16,850.37 DRA – Invoice #23012.00 #17 - $66,126.18 Downes – Invoice #S011 - $3,694.40 Moriarty CSG – Invoice #23007-011 – $10,220.86 DRA - Invoice #24006.00 - $140,914.45 Uncas CSG – Invoice #24024-005 - $15,967.07 DRA – Invoice #24005.00 #4 - $143,079.50 Teachers CSG – Invoice #25003-001 – $7,014.40 Huntington CSG – Invoice #25004-001 - $8,350.00 Mark Kulos made a motion to approve the consent agenda for the above invoices for payment. Alderwoman Stacy Gould seconded. All voted in favor. The motion passed unanimously. V.Discussion of schedule moving forward and future committee tasks: Peter Gauthier made a motion to authorize DRA to move into the design development phase for the Uncas and Moriarty Elementary School projects. William Hull seconded. All voted in favor. The motion passed unanimously. Discussion ensued regarding upcoming milestones and meeting schedules. Chairman Bettencort stated the two most immediate items seemed to be appointing a commissioning agent and the materials testing. Mike Faenza stated he would work with Downes to get estimates values for the materials testing, have not-to-exceed values and full level bids provided that tell who the apparent lowest bidder is based on tests. Chairman Bettencourt asked what the return date on the commissioning agent was. Mike Faenza stated it had not gone out to bid yet. VI.Anything else to be brought before the committee: None. VII.Adjournment: Alderwoman Stacy Gould made a motion to adjourn at 7:44 PM. William Hull seconded. The chairman called the roll of members present and all were in favor. The motion passed unanimously. Respectfully Submitted, Katherine Rose Monthly Project Update John B. Stanton Elementary School Committee Project Project Current 386 New London Turnpike, Norwich, CT Chairman Start Date End Date Project Phase Prepared by: Issue Date: Construction M. Bettencourt March 2023 August 2027 Michael Faenza 3.18.25 Documents PROJECT DESCRIPTION CRITICAL PATH MILESTONES START TARGET ACTUAL DATE COMPLETION COMPLETION Design and construction of a New Elementary School on the John B. Stanton Elementary School Owner’s Representative Contract 3.6.23 N/A 3.6.23 site. The existing building will be demolished following the construction of the new School. Award City Letter to State regarding Grant 3.8.23 N/A 3.8.23 Amounts ACCOMPLISHMENTS (PAST 30 DAYS) Norwich Projects added to state 1. State Payment Request #7 has been submitted. Currently, we are awaiting payment and bonding package via Special 6.8.23 N/A 6.8.23 approval to begin the next request. Legislation at 80% reimbursement 2. The project bid period is nearly complete. Contractor bids are due at City Hall on March Grant Application Submission 3.6.23 10.1.23 9.15.23 19, 2025 at 2:00 PM. A virtual bid opening will take place following the deadline at which Architect Contract Award N/A 7.24.23 time the bids will be opened and read. Notification from OGA requiring 3. An RFP has been issued for Materials Testing and Special Inspection Services. Bids are 1.5.24 1.12.24 2.2.24 additional information currently due on March 31, 2025. SD Drawing Package Complete 7.24.23 1.31.24 1.31.24 SD Estimate 1.31.24 2.27.24 3.18.24 Commissioning Agent RFP 3.26.24 4.17.24 4.17.24 UPCOMING ACTIVITIES (NEXT 30 DAYS) DD Drawing Package 3.19.24 6.6.24 6.6.24 4. Downes Construction will review all the received bids. At that time Scope Reviews will be scheduled with the apparent lowest responsible bidders to ensure they have included all DD Phase Estimate 6.6.24 7.12.24 7.12.24 the project scope within their bids. Inland Wetland Review 6.6.24 6.6.24 6.6.24 5. Following the scope reviews Downes Construction will assemble a Guaranteed Maximum June Special CCP Meeting 6.26.24 6.26.24 6.26.24 Price for the Project for approval by the School Building Committee. Construction Document Package 6.6.24 10.4.24 10.4.24 Construction Document Estimate 10.4.24 11.12.24 11.12.24 ATTENTION POINTS Reconciliation PCR Meeting 11.26.24 11.26.24 11.26.24 Bidding Period 2.1.25 3.6.25 3.19.25 Scope Reviews TBD TBD TBD GMP Submission TBD TBD TBD Monthly Project Update John B. Stanton Elementary School 386 New London Turnpike, Norwich, CT Prepared by: Michael Faenza Issue Date: 3.18.25 Budget Update Monthly Project Update Greeneville Elementary School Committee Project Project Current 165 Golden Street, Norwich, CT Chairman Start Date End Date Project Phase Prepared by: Issue Date: Construction M. Bettencourt March 2023 August 2026 Michael Faenza 3.18.25 Documents PROJECT DESCRIPTION START TARGET ACTUAL CRITICAL PATH MILESTONES DATE COMPLETION COMPLETION Design and construction of a New Elementary School on the former site of the Greeneville Owner’s Representative Contract Elementary School. 3.6.23 N/A 3.6.23 Award City Letter to State regarding Grant ACCOMPLISHMENTS (PAST 30 DAYS) Amounts 3.8.23 N/A 3.8.23 1. State Payment Request #7 has been submitted. Currently, we are awaiting payment and Norwich Projects added to state bonding package via Special 6.8.23 N/A 6.8.23 approval to begin the next request. Legislation at 80% reimbursement 2. The project bid period is nearly complete. Contractor bids are due at City Hall on March 19, 2025 at 2:00 PM. A virtual bid opening will take place following the deadline at which Grant Application Submission 3.6.23 10.1.23 9.15.23 time the bids will be opened and read. Architect Contract Award N/A 7.24.23 3. An RFP has been issued for Materials Testing and Special Inspection Services. Bids are Notification from OGA requiring currently due on March 31, 2025. 1.5.24 1.12.24 2.2.24 additional information SD Drawing Package Complete 7.24.23 1.31.24 1.31.24 SD Estimate 1.31.24 2.27.24 3.18.24 UPCOMING ACTIVITIES (NEXT 30 DAYS) Commissioning Agent RFP 3.26.24 4.17.24 4.17.24 1. Downes Construction will review all the bids received. At that time Scope Reviews will be DD Drawing Package 3.19.24 6.6.24 6.6.24 scheduled with the apparent lowest responsible bidders to ensure they have included all DD Phase Estimate 6.6.24 7.12.24 7.12.24 the project scope within their bids. 2. Following the scope reviews Downes Construction will assemble a Guaranteed Maximum Inland Wetland Review 6.6.24 6.6.24 6.6.24 Price for the Project for approval by the School Building Committee. June Special CCP Meeting 6.26.24 6.26.24 6.26.24 Construction Document Package 6.6.24 10.4.24 10.4.24 ATTENTION POINTS Construction Document Estimate 10.4.24 11.12.24 11.12.24 Reconciliation PCR Meeting 12.2.24 12.2.24 12.2.24 PCR Meeting Follow-up 12.4.24 12.4.24 12.4.24 Approval to Bid 1.28.25 1.28.25 Bidding Period 2.1.25 3.6.25 3.19.25 Scope Reviews TBD TBD TBD GMP Submission TBD TBD TBD Monthly Project Update Greeneville Elementary School Budget Update 165 Golden Street, Norwich, CT Prepared by: Issue Date: Michael Faenza 3.18.25 Monthly Project Update John M. Moriarty Elementary School Committee Project Project Current 20 Lawler Lane, Norwich, CT Chairman Start Date End Date Project Phase Prepared by: Issue Date: Schematic M. Bettencourt March 2024 TBD Michael Faenza 3.18.25 Design PROJECT DESCRIPTION START TARGET ACTUAL CRITICAL PATH MILESTONES DATE COMPLETION COMPLETION Design and construction of a New Elementary School on the John M. Moriarty Elementary School site. The existing building will be demolished following the construction of the new School. Schematic Design 10.25.25 2.28.25 2.28.25 Design Development 3.1.25 5.31.25 ACCOMPLISHMENTS (PAST 30 DAYS) Construction Documents 6.1.25 12.15.25 1. Working group meetings have been completed over the past few weeks with District Administration and School Staff. 2. The Schematic Design Period has been completed. An estimate has been provided by DRA’s estimating consultant Tarbell Construction. A summary of the schematic design budget has been incorporated into the project budget on the following page. UPCOMING ACTIVITIES (NEXT 30 DAYS) 1. Working group meetings will continue for this project. 2. The project is currently in the Design Development Phase. Design for the project will continue during this phase. 3. A meeting will be scheduled with the Design Team, O & G, and City of Norwich Planning and Neighborhood Services to introduce the project. 4. An RFQ/P will be issued for Commissioning Services this week. ATTENTION POINTS 1. We are anticipating receiving a Grant Commitment Letter at the end of the Legislative Session. Once received we will begin assembling State Payment Requests for this project. Based on the Schematic Design Estimate, this project is currently approximately 2.5 M over budget. There are many design contingencies, and allowances at this phase of the estimate. As the design develops the project budget will be refined to fit within the current approved Project Grant Amount. Monthly Project Update John M. Moriarty Elementary School Budget Update 20 Lawler Lane, Norwich, CT Prepared by: Issue Date: Michael Faenza 2.20.25 Monthly Project Update Uncas Elementary School Committee Project Project Current 280 Elizabeth Street Extension, Norwich, CT Chairman Start Date End Date Project Phase Prepared by: Issue Date: Schematic M. Bettencourt March 2024 TBD Michael Faenza 3.18.25 Design PROJECT DESCRIPTION START TARGET ACTUAL CRITICAL PATH MILESTONES DATE COMPLETION COMPLETION Design and construction of a New Elementary School on the Uncas Elementary School site. The existing building will be demolished following the construction of the new School. Schematic Design 10.25.25 2.28.25 2.28.25 Design Development 3.1.25 5.31.25 ACCOMPLISHMENTS (PAST 30 DAYS) Construction Documents 6.1.25 12.15.25 1. Working group meetings have been completed over the past few weeks with District Administration and School Staff. 2. The Schematic Design Period has been completed. An estimate has been provided by DRA’s estimating consultant Tarbell Construction. A summary of the schematic design budget has been incorporated into the project budget on the following page. UPCOMING ACTIVITIES (NEXT 30 DAYS) 1. Working group meetings will continue for this project. 2. The project is currently in the Design Development Phase. Design for the project will continue during this phase. 3. A meeting will be scheduled with the Design Team, O & G, and City of Norwich Planning and Neighborhood Services to introduce the project. 4. An RFQ/P will be issued for Commissioning Services this week. ATTENTION POINTS 1. We are anticipating receiving a Grant Commitment Letter at the end of the Legislative Session. Once received we will begin assembling State Payment Requests for this project. Based on the Schematic Design Estimate, this project is currently approximately 2.2 M Under budget. There are many design contingencies, and allowances at this phase of the estimate. As the design develops the project budget will continue to be refined to ensure it fits within the current approved Project Grant Amount. Monthly Project Update Uncas Elementary School Budget Update 280 Elizabeth Street Extension, Norwich, CT Prepared by: Issue Date: Michael Faenza 3.18.25 Monthly Project Update Teacher’s Middle School Committee Project Project Current 15 Teachers Drive, Norwich, CT Chairman Start Date End Date Project Phase Prepared by: Issue Date: Pre-Grant M. Bettencourt February 2025 TBD Michael Faenza 3.18.25 Application PROJECT DESCRIPTION START TARGET ACTUAL CRITICAL PATH MILESTONES DATE COMPLETION COMPLETION Design and construction of a New or Renovated Middle School on the Teachers Middle School site. The existing building will either be demolished following the construction of the new School or 1.22.25 renovated. 2.1.25 4.30.25 5.1.25 6.15.25 ACCOMPLISHMENTS (PAST 30 DAYS) 5.1.25 6.29.25 1. A project kick-off meeting and follow-up meeting has been completed. 6.30.25 6.30.25 2. CSG’s Educational Specialist has met with district staff to understand the program and educational specifications are being drafted and refined. UPCOMING ACTIVITIES (NEXT 30 DAYS) 1. Continue drafting and refining educational specifications for the project. Following the completion of the educational specifications, they will need to be submitted and approved by the Board of Education in accordance with the State’s Grant Application Process. ATTENTION POINTS 1. As part of the Grant Application requirements, Grant Application resolutions will need to be brought to the City Council in accordance with the State’s Grant Application Process. These resolutions will need to be provided to the City Council for approval at the April City Council Meeting. CSG Proposal Issued Develop Education Specifications Develop Grant Application Estimate Develop Grant Application Submit Grant Application Monthly Project Update Samuel Huntington Central Office Conversion Committee Project Project Current 80 West Town Street, Norwich, CT Chairman Start Date End Date Project Phase Prepared by: Issue Date: Pre-Grant M. Bettencourt February 2025 TBD Michael Faenza 3.18.25 Application PROJECT DESCRIPTION START TARGET ACTUAL CRITICAL PATH MILESTONES DATE COMPLETION COMPLETION Design and construction of the Samuel Huntington Elementary School to create a new Central Office and Adult Education Facility. CSG Proposal Issued 1.22.25 Develop Education Specifications 2.1.25 4.30.25 ACCOMPLISHMENTS (PAST 30 DAYS) Conceptual Design Proposal 2.19.25 2.19.25 1. A project kick-off meeting and follow-up meeting has been completed. Submission and Review 2. CSG’s Educational Specialist has met with district staff to understand the program for the Conceptual Design Process 3.1.25 4.15.25 Central Office Space and educational specifications are being drafted and refined. Develop Grant Application Estimate 5.1.25 6.15.25 Develop Grant Application 5.1.25 6.29.25 Submit Grant Application 6.30/25 6.30.25 UPCOMING ACTIVITIES (NEXT 30 DAYS) 1. Continue drafting and refining educational specifications for the project. Following the completion of the educational specifications, they will need to be submitted and approved by the Board of Education in accordance with the State’s Grant Application Process. 2. DRA’s team will be visiting the building in the next few weeks to complete the Facilities Assessment of the building. This will help establish the project scope for the Alterations that will be needed to the building. ATTENTION POINTS 1. As part of the Grant Application requirements, Grant Application resolutions will need to be brought to the City Council in accordance with the State’s Grant Application Process. These resolutions will need to be provided to the City Council for approval at the April City Council Meeting. NORWICH PUBLIC SCHOOLS GREENEVILLE + STANTON ELEMENTARY SCHOOLS UNCAS + MORIARTY ELEMENTARY SCHOOLS BUILDING COMMITTEE PROJECT UPDATE | 3-18-25 UPDATE GREENEVILLE + STANTON ELEMENTARY SCHOOLS BIDDING PROCESS SUPPORT I DRA Continues to support the bidding process through the development of addenda as needed to respond to bidder’s inquiries and questions. II Seven (7) Addenda have been issued in the bidding period. _________________________________________________________________ III Stanton Bid Date: Thursday 3/18 IV Greeneville Bid Date: Tuesday 3/18 UPDATE UNCAS + MORIARTY ELEMENTARY SCHOOLS SCHEMATIC DESIGN ACTIVITIES I Cost Estimates were received from Tarbell Construction Management. � Uncas Elementary: $62,904,627 Total Construction Cost $74,189,866 Total Project Cost $76,468,026 Grant Application ($ 2,278,159) under budget (-3.3%) � Moriarity Elementary: $65,042,077 Total Construction Cost $76,639,003 Total Project Cost $74,065,026 Grant Application $ 2,573,977 over budget (+3.8%) _____________________________________________________________ Authorization to proceed into Design Development activities is requested UPDATE UNCAS + MORIARTY ELEMENTARY SCHOOLS DESIGN DEVELOPMENT ACTIVITIES I Design Development of specific area groups have begun with the Working Group utilizing the following timeline:  UPDATE UNCAS + MORIARTY ELEMENTARY SCHOOLS DESIGN DEVELOPMENT ACTIVITIES II Represented Below is a Set of Samples of Design Development of specific area groups reviewed with the Working Group (Meetings are held Thursdays at 4pm): FEBRUARY 20 | WORKING GROUP FEBRUARY 27 | WORKING GROUP PRE-K - Classroom Plan LEARNING COMMON - Library / Maker Space Plan ADMINISTRATION AREA – Moriarity Plan OT / PT – Moriarity Plan PRE-K - Teaching Wall LEARNING COMMON - Library Diagramming ADMINISTRATION AREA – In-Meeting Alt. Plan Sketch  UPDATE UNCAS + MORIARTY ELEMENTARY SCHOOLS DESIGN DEVELOPMENT ACTIVITIES (continued) II Represented Below is a Set of Samples of Design Development of specific area groups reviewed with the Working Group (Meetings are held Thursdays at 4pm): MARCH 6 | WORKING GROUP MARCH 13 | WORKING GROUP GRADES 2-5 - Classroom Plan – Uncas + Moriarty KITCHEN PLANNING – Uncas Plan BAND CLASSROOM – Uncas Plan GYMNASIUM – Moriarity Plan GRADES 2-5 - Classroom Storage – Uncas + DINING COMMON - Moriarity Plan ART CLASSROOM / KILN RM. – Uncas Plan Moriarty  NOTE: WE ARE MAINTAINING AN ACTIVE LIST OF ISSUES THAT ARE BEING WG QUESTIONS LOG RAISED AS STAFF MEMBERS CONSIDER THE WORKING GROUP PRESENTATIONS. NOT ALL ITEMS RAISED CAN OR WILL BE ACTED ON, BUT WE WILL HAVE A FOLLOW-UP WORKING GROUP MEETING TO RESPOND TO THE uncas + moriarty elementary schools SPECIFIC ISSUES IDENTIFIED. THIS IS A SAMPLE FROM THE END OF FEBRUARY. NORWICH PUBLIC SCHOOLS GREENEVILLE + STANTON ELEMENTARY SCHOOLS UNCAS + MORIARTY ELEMENTARY SCHOOLS BUILDING COMMITTEE PROJECT UPDATE | 3-18-25 March 18, 2025 City of Norwich Stanton & Greeneville Schools SPN #104-0118N & 104-0119N Subject: DCC Building Committee Agenda A. Pre-construction Schedule Update 1. Work Completed • Pre-bid RFI’s • Pre-bid Walkthrough • Addendum 1 – 7 Issued 2. Work in Progress • Finalize PLA • Bid Tabulation • Prepare Scope Review Schedule / Agendas 3. Work to Start • Bid Tabulation • Bid Opening • GMP Prep 4. Other Critical Items/Milestones • Building Permit • Conformance Set of Drawings