Volunteer Firefighter Relief Fund Committee

City of Norwich Volunteer Firefighters’ Relief Fund Committee Minutes Special Meeting August 2, 2010 The Volunteer Firefighters’ Relief Fund Committee held a special meeting on Monday, August 2, 2010, at 5:00 p.m. in room 209, City Hall, Norwich, Connecticut 1. Roll Call a. Members Present: Richard Benoit, Taftville Brigid Marks, City of Norwich Personnel Manager Joseph Kochanski, Laurel Hill Joshua Pothier, Assistant Comptroller Red McKeon, Occum/Past Chairman Frank Davis, Citizen Appointee Thomas Quinley, Yantic Donald Leary, East Great Plain Pat Daley (EGP Guest) b. Members Absent: Joseph Ruffo, Comptroller Brian Curtin, City Treasurer Karen Mankowski, Occum Richard Benoit called the meeting to order at 5:07 p.m. 2. Minutes: Minutes were reviewed. A clarification under J. by Laurel Hill – the approximation was an example only, not a statement of fact. Frank Davis made a motion to accept the minutes with the clarification, seconded by Red McKeon. Approved. 3. Treasurer’s Report – a. The Treasurer’s Report was provided by Joshua Pothier; reviewed by the Committee. Monthly expenses reported at $17,665 (payments being made). It was recommended to hold $182,000 for expenses and invest $68,000 with Swabb. A motion made by Thomas Quinley to accept the report and recommendations as stated in its entirety, seconded by Frank Davis. Approved. b. The Hooker & Holcombe invoice was reviewed. A motion was made to accept the invoice and the payment already made by Thomas Quinley, seconded by Frank Davis. Approved. Suspension from normal agenda 1) Joshua Pothier distributed the Actuarial Evaluation Report for discussion and review. He discussed the following with the Committee:  City of Norwich Volunteer Firefighters’ Relief Fund Committee Minutes Special Meeting August 2, 2010 a) Page 13. Disability Benefit reflects 35 years of service based on the current Ordinance wording for maximum benefit. b) Contribution rate set for 2011/2012 is $267,795; includes Workers’ Compensation and contributions required. Thomas Quinley made a motion to accept the report as presented, seconded by Donald Leary. Approved. Return to Normal Business 4. New Business a. Donald Leary is requesting from the Volunteer Departments the total number of calls per year for the last 5 years. He stated the following: 1. He needed from Yantic the call totals for 2009, 2008, 2007, 2006, and 2005 years. 2. EGP reported 900 t0 1,000 calls per year for the last 5 years. The members voted to accept 20% or 150 calls, whichever is less at their last meeting. EGP has worked with American Ambulance making their medical call requirements more restrictive and less conservative due to EGP’s geographic proximity to American Ambulance and WW Backus Hospital. The new guidelines, worked with Fred Potter, EMS Coordinator, and Dr. McClaine, Medical Control Coordinator, went into effect 2009. 3. Occum? 4. Laurel Hill stated they support the change, however, no vote was officially taken to demonstrate official acceptance. Thomas Quinley made a motion to table the discussion until the September meeting. Frank Davis seconded the motion, approved. b. Return to Duty Form: 1. The form was presented by Brigid Marks for standardization. 2. Laurel Hill had no issues. 3. Each department will determine reasonable accountability for each individual. Motion made by Thomas Quinley to adjourn, seconded by Joseph Kochanski. Meeting adjourned at 1805 hours. Respectfully submitted, Thomas G. Quinley Secretary