Finance & Administration Committee

Finance & Administration Committee - Jul 27 2026 Agenda Fourth Monday at 5:30 PM Council Chambers, 255 South Lincoln Ave. Page 1. Opening 1.1 Pledge of Allegiance 1.2 Roll Call 1.3 Approval of minutes - June 22, 2026 3 260622FAMinutes.pdf Motion to approve the minutes of June 22, 2026 2. Items Requiring Council Action 2.1 A RESOLUTION AUTHORIZING A TRANSFER FROM RESERVES AND BUDGET 4 AMENDMENTS FOR FUNDS WITH EXPENDITURES IN EXCESS OF BUDGETED AMOUNTS AT THE END OF FY26 Staff Report Template FY26 Budget Amendment Resolution rev.doc Motion to approve a resolution authorizing the transfer from reserves and budget amendments for funds with expenditures in excess of budgeted amounts at the end of FY 26. 2.2 A RESOLUTION providing for and requiring the submission of an 7 advisory question to the voters of the City of O’Fallon regarding the construction and equipping of new library. Staff Report Template ELECTION RESOLUTION 2026 City of O'Fallon.docx Motion to approve a RESOLUTION providing for and requiring the submission of an advisory question to the voters of the City of O’Fallon, St. Clair County, Illinois, regarding the constructing and equipping of a new public library in and for the City at the general election to be held on the 3rd day of November, 2026. 3. Other Business Page 1 of 26  3.1 Treasurer's Report as of 4.30.26- Info Only 21 treasurers report 4-30-26.pdf Treasurer's Report as of 4.30.26- Info Only 3.2 Administration Committee Reports 22 Grant Funding Report - July 2026.pdf Utility Billing JUNE 2026.pdf Waste Management Report - July 2026.pdf 4. Public Comments 5. Adjournment Website: www.ofallon.org Page 2 of 26  FINANCE AND ADMINISTRATION MEETING MINUTES - DRAFT 5:30 P.M. Monday, June 22, 2026 Minutes of a regular meeting of the Finance and Administration Committee of the City of O’Fallon, held at City Hall, 255 South Lincoln, O’Fallon, Illinois as well as on Zoom, a video/audio conferencing platform on June 22, 2026 CALL TO ORDER: 5:30 pm ROLL CALL: COMMITTEE MEMBERS: PRESENT: Chairman Parchman, Campbell , Roach COMMITTEE MEMBERS ABSENT: , Lotz, Blackburn NON-COMMITTEE ALDERMEN: PRESENT: Carney,Fohne, Ford, Hudson,,Vorce, Rosenberg Approval Minutes from May 26, 2026 Motion Campbell Second Roach All Ayes Items Requiring Council Action: 2.1 Amendments to Chapters 30, 31, and 32 of the O'Fallon City Code City Administrator Grant Litteken presented some proposed changes to the City Code. Several updates were recommended for the City’s Administrative and Public Safety Code provisions. The amendments are intended to modernize existing practices, clarify administrative procedures, and align the City Code with the current operational structure of the organization. The significant changes were summarized in the staff report attached to the board packet. Staff also explained a few of the redlined changes in the ordinance that were also attached. These changes included how a member of a committee can introduce a matter as new business for consideration at a future committee meeting (Section 30.07), if member is attending via electronic means, said member shall have camera on and be visible (Section 30.09) and that the Mayor shall pay the entire costs of the total premiums of the health care plan and the City will not contribute to the cost of coverage (Section 31.017) Motion Campbell Second Roach All Ayes Other Business: 3.1 Treasurer’s Report as of 03/31/26- Info Only 3.2 Discussion of IML Fact Sheet: Compensation of Municipal Officials: City Administrator Grant Litteken explained the IML Fact sheet: Compensation of Municipal Officials which was included in the board packet. The sheet explains the process required to change the pay of council members and other elected officials. Council must pass and codify an ordinance 180 days prior to the election of those being elected for that particular term, which would mean by October, 2026 to take effect with the May, 2027 term. Due to the staggered terms, the other elected officials must wait until the following election cycle to have the pay rate adjusted. Council member Rosenberg asked if they voted to make the change, could they delay the implementation and make the new rate changes effective in May 2029 so that all Council members would get the pay increase all at the same time. Mr. Litteken said that was doable. This was information only, no vote at this time was requested. 4. Public Comments: None Motion to Adjourn: Campbell, Second Roach All Ayes ADJOURNMENT: 5:45pm PREPARED BY: Sandy Evans Page 3 of 26 Agenda Item Summary List of Committees that have reviewed: Finance and Administration Background: Motion to approve a Resolution Authorizing a transfer from reserves and budget amendments for major funds with expenditures in excess amounts at the end of FY 26. While there are revenues/reserves to offset the expenditures, our auditors have advised that recent government accounting procedures require a budget amendment for major funds and enterprise funds that exceed the budget or else a notation will be cited in the audit report. In reviewing our year-end Budget Performance Report, the following funds need to be amended. TIF Greenmount - first payment for HSHS TIF development costs were not budgeted ($307,825.00), TIF Scott Troy Rd - development costs were higher based on property tax received ($13,861.00), IMRF - payments were underestimated ($117,523.00), EMS - purchase of a new ambulance included a Stryker motorized stretcher that was not budgeted ($77,831.00), SSA1 Georgetown - ground maintenance was higher than budgeted ($989.00), Seized Funds - included unplanned purchase of Polaris and SRO truck ($54,353.00), Police Trust – administration photos was not budgeted ($10,264.00) Legal Consideration, if any: None if amendments are made Budget Impact: None- Revenues/ Reserves are available to cover the excess expenditures Staff Recommendation: Staff is requesting amendments be made to the FY 26 budget. Page 4 of 26 Agenda Item Summary List of Committees that have reviewed: Finance and Administration Background: Motion to approve a Resolution Authorizing a transfer from reserves and budget amendments for major funds with expenditures in excess amounts at the end of FY 26. While there are revenues/reserves to offset the expenditures, our auditors have advised that recent government accounting procedures require a budget amendment for major funds and enterprise funds that exceed the budget or else a notation will be cited in the audit report. In reviewing our year-end Budget Performance Report, the following funds need to be amended. TIF Greenmount - first payment for HSHS TIF development costs were not budgeted ($307,825.00), TIF Scott Troy Rd - development costs were higher based on property tax received ($13,861.00), IMRF - payments were underestimated ($117,523.00), EMS - purchase of a new ambulance included a Stryker motorized stretcher that was not budgeted ($77,831.00), SSA1 Georgetown - ground maintenance was higher than budgeted ($989.00), Seized Funds - included unplanned purchase of Polaris and SRO truck ($54,353.00), Police Trust – administration photos was not budgeted ($10,264.00) Legal Consideration, if any: None if amendments are made Budget Impact: None- Revenues/ Reserves are available to cover the excess expenditures Staff Recommendation: Staff is requesting amendments be made to the FY 26 budget. Page 5 of 26  CITY OF O’FALLON, ILLINOIS RESOLUTION 2026- A RESOLUTION AUTHORIZING A TRANSFER FROM RESERVES AND BUDGET AMENDMENTS FOR FUNDS WITH EXPENDITURES IN EXCESS OF BUDGETED AMOUNTS AT THE END OF FY26 WHEREAS, the City of O’Fallon passed Ordinance Number 4262, an Ordinance budgeting for all corporate purposes of the city of O’Fallon, St. Clair County, Illinois for the fiscal year beginning May 1, 2025, and ending April 30, 2026 WHEREAS, the following funds have expenditures in excess of budgeted amounts at the end of Fiscal Year 2026: TIF Greenmount - first payment for HSHS TIF development costs were not budgeted ($307,825.00), TIF Scott Troy Rd - development costs were higher based on property tax received ($13,861.00), IMRF - payments were underestimated ($117,523.00), EMS - purchase of a new ambulance included a Stryker motorized stretcher that was not budgeted ($77,831.00), SSA1 Georgetown - ground maintenance was higher than budgeted ($989.00), Seized Funds - included unplanned purchase of Polaris and SRO truck ($54,353.00), Police Trust – administration photos was not budgeted ($10,264.00) WHEREAS, there are revenues or cash reserves available to fund these excess expenditures; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL, OF THE CITY OF O’FALLON, ST. CLAIR COUNTY, ILLINOIS AS FOLLOWS; That the City of O’Fallon’s Director of Finance is hereby authorized to do the necessary transfers from reserves and budget amendments for the following funds: TIF Greenmount, TIF Scott-Troy Road, IMRF, EMS, SSA1 Georgetown, Police Seized Funds, and Police Trust. This Resolution shall become effective immediately upon its adoption by City Council. Passed by the City Council this 3rd day of August 2026. ******************************* ATTEST: Approved by the Mayor this 3rd day Of August 2026. ____________________________ _______________________________ Jerry Mouser, City Clerk Eric Van Hook, Mayor Page 6 of 26 Agenda Item Summary List of Committees that have reviewed: Finance and Administration Background: The sample ballot language below is the result of direct feedback received from City Council members during the June 29, 2026, Committee of the Whole meeting. Council requested revised language that begins with the word "Shall" and reduces the overall word count by removing details describing the services and resources the new library would provide. The revised language has been reviewed by the City Administrator, the Mayor, Bernardi Securities, and Miller Canfield (bond counsel). Like the previous version, this draft is legally sound and meets all requirements for a non-binding referendum. Under Illinois election timelines, the City Council must approve the referendum language no later than August 16, 2026, for the question to appear on the November 3, 2026 ballot. Following City Council approval, the final filing must be submitted to St. Clair County no later than August 28, 2026. Proposed Ballot Language Shall the City of O'Fallon, St. Clair County, Illinois, use $5 million of reserves and increase property taxes to repay general obligation bonds in an amount not to exceed $17,500,000 for the purpose of constructing and equipping a new public library? If approved, the estimated additional cost for the median-valued O'Fallon home ($296,000) would be approximately $127 per year (about $10.60 per month). Actual amounts will vary based on a property's assessed value, future interest rates, and changes in the City's equalized assessed valuation. Legal Consideration, if any: Attached is the resolution prepared by Miller Canfield who is serving as bond counsel for the referendum. This is the official document that will need to file with the County once Council it is approved and after it is signed by all necessary parties. Page 7 of 26  EXTRACT OF MINUTES of a regular public meeting of the City Council of the City of O’Fallon, St. Clair County, Illinois, held at the O’Fallon Council Chambers, 255 South Lincoln, in said City, at 6:00 p.m., on the 3rd day of August, 2026. The meeting was called to order by the Mayor and upon the roll being called, Eric Van Hook, the Mayor, and the following Council Members were physically present at said location: The following Council Members were allowed by a majority of the Council Members in accordance with and to the extent allowed by rules adopted by the City Council to attend the meeting by video or audio conference: No Council Member was not permitted to attend the meeting by video or audio conference. The following Council Members were absent and did not participate in the meeting in any manner or to any extent whatsoever: The City Council then considered the adoption of a resolution providing for the submission of an advisory question to the voters of the City regarding the constructing and equipping of a new public library in and for the City at the general election to be held on the 3rd day of November, 2026. Whereupon Council Member _______________ presented and the City Clerk read by title a resolution as follows, a copy of which was provided to each Council Member prior to said meeting and to everyone in attendance at said meeting who requested a copy: 51064554.3/164628.00001 Page 8 of 26  A RESOLUTION providing for and requiring the submission of an advisory question to the voters of the City of O’Fallon, St. Clair County, Illinois, regarding the constructing and equipping of a new public library in and for the City at the general election to be held on the 3rd day of November, 2026. WHEREAS, pursuant to the provisions of Section 6 of Article VII of the Constitution of the State of Illinois (the “State”), the City of O’Fallon, St. Clair County, Illinois (the “City”), is a home-rule unit and may exercise any power or perform any function pertaining to its government and affairs including, but not limited to, the power to tax and incur debt; and WHEREAS, the City Council of the City (the “City Council”) does hereby find and determine that the constructing and equipping of a new public library in and for the City (the “Project”) would provide a quality community benefit; and WHEREAS, before the City Council approves the Project and subsequent incurrence of debt by the City, a portion of the cost of which is to be repaid through an increase in property taxes, an advisory question therefor (the “Advisory Question”) will be submitted to the voters of the City and be approved by a majority of the voters of the City voting on the Advisory Question at an election to be held in and for the City; and WHEREAS, it is deemed advisable, necessary, and in the best interests of the City that the Advisory Question be submitted to the voters of the City at an election to be held and conducted in accordance with the general election law: NOW, THEREFORE, Be It Resolved by the City Council of the City of O’Fallon, St. Clair County, Illinois, as follows: Section 1. Incorporation of Preambles. The City Council hereby finds that all of the recitals contained in the preambles to this Resolution are full, true, and correct and does incorporate them into this Resolution by this reference. -2- 51064554.3/164628.00001 Page 9 of 26  Section 2. Need for Project. It is necessary and in the best interests of the City that the City Council be authorized to provide the Project. Section 3. Submission to Voters. The Advisory Question shall be submitted to the voters of the City in accordance with the general election law at the general election to be held on Tuesday, the 3rd day of November, 2026, between the hours of 6:00 o’clock A.M. and 7:00 o’clock P.M. on said day (the “Election”). Section 4. Voting Precincts and Polling Places. The Election shall be held in the voting precincts and at the polling places established by the County Board (the “County Board”) of the County of St. Clair, Illinois (the “County”), for voters of the City at the Election. Section 5. Election Notice. The County Clerk of the County (the “County Clerk”) shall give notice of the Election (the “Notice”), in accordance with the general election law by (i) publishing the Notice once not more than 30 nor less than 10 days prior to the date of the Election in a local, community newspaper having general circulation in the City, and (ii) posting a copy of the Notice at least 10 days before the date of the Election at the principal office of the County Clerk. Section 6. Local Notice. The City Clerk of the City shall post a copy of the Notice at the principal office of the City at least 10 days before the date of the Election. Section 7. Newspaper of General Circulation. It is hereby found and determined that the Belleville News-Democrat is a local, community newspaper having general circulation in the City as required by Section 12-5 of the Election Code of the State, as supplemented and amended (the “Election Code”). Section 8. Form of Notice. The Notice shall appear over the name or title of the County Clerk and shall be substantially in the following form: -3- 51064554.3/164628.00001 Page 10 of 26  NOTICE IS HEREBY GIVEN that at the general election to be held on Tuesday, the 3rd day of November, 2026, the following advisory question will be submitted to the voters of the City of O’Fallon, St. Clair County, Illinois: Shall the City of O'Fallon, St. Clair County, Illinois, use $5 million of reserves and increase property taxes to repay general obligation bonds in an amount not to exceed $17,500,000 for the purpose of constructing and equipping a new public library? If approved, the estimated additional cost for the median-valued O'Fallon home ($296,000) would be approximately $127 per year (about $10.60 per month). Actual amounts will vary based on a property's assessed value, future interest rates, and changes in the City's equalized assessed valuation. The polls at the election will be open at 6:00 o’clock A.M. and will continue to be open until 7:00 o’clock P.M. of that day. Dated this ___ day of ________, 2026. County Clerk, the County of St. Clair, Illinois Section 9. Form of Ballot. The ballot to be used at the Election shall be in substantially the following form, with such necessary alterations, changes, deletions, and insertions as may be required by Articles 24A, 24B, or 24C of the Election Code if an electronic, mechanical, or electric voting system is used at the Election: -4- 51064554.3/164628.00001 Page 11 of 26  (Face of Ballot) OFFICIAL BALLOT ADVISORY QUESTION TO BUILD A NEW PUBLIC LIBRARY (INSTRUCTIONS TO VOTERS: Mark a cross (X) in the space opposite the word indicating the way you desire to vote.) Shall the City of O'Fallon, St. Clair County, Illinois, use $5 million of reserves and increase property taxes to repay general obligation bonds in an amount not to Yes exceed $17,500,000 for the purpose of constructing and equipping a new public library? If approved, the estimated additional cost for the median-valued O'Fallon home ($296,000) would be approximately $127 per year (about $10.60 per month). Actual amounts will vary No based on a property's assessed value, future interest rates, and changes in the City's equalized assessed valuation. (Back of Paper Ballot) OFFICIAL BALLOT Official ballot for voting on the advisory question regarding the constructing and equipping of a new public library in and for the City of O’Fallon, St. Clair County, Illinois, to the voters of the City at the general election to be held on the 3rd day of November, 2026. Precinct Number: Polling Place: ___________________(Facsimile Signature) County Clerk, the County of St. Clair, Illinois -5- 51064554.3/164628.00001 Page 12 of 26  Section 10. Election Judges. The Election shall be conducted by the election judges appointed by the County Board to act in the precincts at which the Advisory Question will be submitted to the voters of the City. Section 11. Filing of Resolution. After the adoption hereof and not less than 68 days prior to the date of the Election, the City Clerk of the City shall certify a copy hereof to the County Clerk in order that the advisory question set forth herein may be submitted to the voters of the City at the Election. Section 12. Canvass of Election. The Election shall be held and conducted and the returns thereof duly canvassed, all in the manner and time as provided by the general election law. Section 13. Severability. If any section, paragraph; clause, or provision of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, clause, or provision shall not affect any of the remaining provisions of this Resolution. Section 14. Repealer and Effective Date. All resolutions, ordinances, or parts thereof in conflict herewith be and the same are hereby repealed and this Resolution shall be in full force and effect forthwith upon its adoption. -6- 51064554.3/164628.00001 Page 13 of 26  Adopted August 3, 2026. Mayor City Clerk 51064554.3/164628.00001 Page 14 of 26  Council Member ________________ moved and Council Member _________________ seconded the motion that said Resolution as presented and read by title be adopted. After a full discussion thereof; the Mayor directed that the roll be called for a vote upon the motion to adopt said Resolution as read by title. Upon the roll being called, the following Council Members voted AYE: ________________ ______________________________________________________________________________ The following Council Members voted NAY: Whereupon the Mayor declared the motion carried and the Resolution adopted and did sign and approve the same in open meeting and did direct the City Clerk to record the same in the records of the City Council of the City of O’Fallon, St. Clair County, Illinois, which was done. Other business not pertinent to the adoption of said Resolution was duly transacted at the meeting. Upon motion duly made, seconded and carried, the meeting was adjourned. City Clerk 51064554.3/164628.00001 Page 15 of 26 STATE OF ILLINOIS ) ) SS COUNTY OF ST. CLAIR ) CERTIFICATION OF MINUTES AND ORDINANCE I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City of O’Fallon, St. Clair County, Illinois (the “City Clerk”), and as such official I am the keeper of the records and files of the City Council. I do further certify that the foregoing is a full, true and complete transcript of that portion of the minutes of the meeting of the City Council held on the 20th day of July, 2026, insofar as the same relates to the adoption of a resolution entitled: A RESOLUTION providing for and requiring the submission of an advisory question to the voters of the City of O’Fallon, St. Clair County, Illinois, regarding the constructing and equipping of a new public library in and for the City at the general election to be held on the 3rd day of November, 2026. a true, correct, and complete copy of which said Resolution as adopted at said meeting appears in the foregoing transcript of the minutes of said meeting. I do further certify that the deliberations of the City Council on the adoption of said Resolution were conducted openly, that the vote on the adoption of said Resolution was taken openly, that said meeting was held at a specified time and place convenient to the public, that notice of said meeting was duly given to all of the news media requesting such notice, that an agenda for said meeting was posted at the location where said meeting was held and at the principal office of the City Council at least 48 hours in advance of the holding of said meeting, that a true, correct and complete copy of said agenda as so posted is attached hereto as Exhibit A, that said meeting was called and held in strict compliance with the provisions of the Open Meetings Act of the State of Illinois, as supplemented and amended, the Illinois Municipal Code, as supplemented and amended, and the Election Code of the State of Illinois, as supplemented and amended, and that the City Council has complied with all of the provisions of said Act and said Codes and with all of the procedural rules of the City Council. There is hereby certified to the County Clerk, for submission to the voters of the City at the general election to be held on the 3rd day of November, 2026 the advisory question set forth in said Resolution, which said Resolution was duly adopted by the City Council on the 20th day of July, 2026. 51064554.3/164628.00001 Page 16 of 26  IN WITNESS WHEREOF, I hereunto affix my official signature, this 20th day of July, 2026. City Clerk 51064554.3/164628.00001 Page 17 of 26  [FORM OF NOTICE TO BE PUBLISHED AND POSTED BY THE COUNTY CLERK AND POSTED AT THE CITY’S PRINCIPAL OFFICE] NOTICE OF ELECTION NOTICE IS HEREBY GIVEN that at the general election to be held on Tuesday, the 3rd day of November, 2026, the following advisory question will be submitted to the voters of the City of O’Fallon, St. Clair County, Illinois: Shall the City of O'Fallon, St. Clair County, Illinois, use $5 million of reserves and increase property taxes to repay general obligation bonds in an amount not to exceed $17,500,000 for the purpose of constructing and equipping a new public library? If approved, the estimated additional cost for the median-valued O'Fallon home ($296,000) would be approximately $127 per year (about $10.60 per month). Actual amounts will vary based on a property's assessed value, future interest rates, and changes in the City's equalized assessed valuation. The polls at the election will be open at 6:00 o’clock A.M. and will continue to be open until 7:00 o’clock P.M. of that day. Dated this _____ day of _______________, 2026. Kinnis Williams Sr. County Clerk, the County of St. Clair, Illinois 51064554.3/164628.00001 Page 18 of 26 STATE OF ILLINOIS ) ) SS COUNTY OF ST. CLAIR ) FILING CERTIFICATE I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of the County of St. Clair, Illinois (the “County”), and as such official I do further certify as follows: That on the _____ day of _______________, 2026, there was filed in my office a duly certified copy of a resolution entitled: A RESOLUTION providing for and requiring the submission of an advisory question to the voters of the City of O’Fallon, St. Clair County, Illinois, regarding the constructing and equipping of a new public library in and for the City at the general election to be held on the 3rd day of November, 2026. duly adopted by the City Council of the City of O’Fallon, St. Clair County, Illinois (the “City”), on the 20th day of July, 2026, and that the same has been deposited in the official files and records of my office. That included in the certification of said resolution were the form of public question (the “Question”) to be placed on the ballot at the general election to be held on the 3rd day of November, 2026 (the “Election”), and the date on which the Question was initiated by the adoption of said resolution. That the Question will be submitted to the voters of the City at the Election. That notice that the Question will be submitted to the voters of the City at the Election (the “Notice”) will be given as required by Section 12-5 of the Election Code of the State of Illinois, as supplemented and amended, by (a) publishing the Notice once not more than 30 nor less than 10 days prior to the date of the Election in the Belleville News-Democrat, being a local, community 51064554.3/164628.00001 Page 19 of 26 newspaper having general circulation in the City, and (b) posting a copy of the Notice at my principal office at least 10 days before the date of the Election, as set forth in Section 5 of said resolution, and that the Notice will be substantially in the form set forth in Section 8 of said resolution. IN WITNESS WHEREOF, I hereunto affix my official signature and the seal of the County, this _____ day of ______________, 2026. _______________________________________ County Clerk, the County of St. Clair, Illinois (SEAL) 51064554.3/164628.00001 Page 20 of 26  General Fund Water Cash on Hand as of 4/30/2026 $ 28,584,407.24 Cash on Hand as of 4/30/2026 $ 15,380,844.37 Investments $ 6,744,470.23 Investments $ 5,329,423.08 Capital Reserve $ 4,319,120.50 Capital Reserve $ 800,000.00 3 mos. operating reserve $ (6,962,371.50) 3 mos. operating reserve $ (4,338,948.75) * 10% budgeted revenues reserves $ (2,825,463.60) 10% budgeted revenues reserves $ (1,413,375.00) Obligated Transfers Budget 2026 $ (2,688,345.00) Obligated Transfers Budget 2026 $ (3,322,045.00) $ 27,171,817.87 $ 12,435,898.70 Sewer Cash on Hand as of 4/30/2026 $ 12,324,185.57 Ambulance Investments $ 5,790,100.42 Cash on Hand as of 4/30/2026 $ 2,316,403.00 Capital Reserve $ 204,387.00 Investments $ 664,728.30 3 mos. operating reserve $ (3,305,701.75) * Capital Reserve $ 103,906.00 10% budgeted revenues reserves $ (1,332,280.70) 3 mos. operating reserve $ (1,071,390.75) Obligated Transfers Budget 2026 $ (4,132,988.00) 10% budgeted revenues reserves $ (428,556.30) $ 9,547,702.54 Obligated Transfers Budget 2026 $ (204,758.00) Library .. $ 1,380,332.25 Cash on Hand as of 4/30/2026 $ 14,083.46 Fire Investments $ 1,264,534.47 Cash on Hand as of 4/30/2026 $ 863,844.41 Capital Reserve $ 249,506.82 Investments $ 644,631.42 3 mos. operating reserve $ (395,652.00) Capital Reserve $ 1,073,503.00 10% budgeted revenues reserves $ (159,860.80) 3 mos. operating reserve $ (501,307.75) Obligated Transfers Budget 2026 $ - 10% budgeted revenues reserves $ (233,061.00) $ 972,611.95 Obligated Transfers Budget 2026 $ (225,364.00) Economic Development/Tourism $ 1,622,246.08 Cash on Hand as of 4/30/2026 $ (3,000,602.17) Parks Investments $ 926,238.00 Cash on Hand as of 4/30/2026 $ 4,401,445.81 Capital Reserve $ 3,635,823.00 Capital Reserve $ 797,895.00 3 mos. operating reserve $ (442,435.50) 3 mos. operating reserve $ (1,298,196.50) 10% budgeted revenues reserves $ (332,201.00) 10% budgeted revenues reserves $ (609,745.30) Obligated Transfers Budget 2026 $ (85,000.00) Obligated Transfers Budget 2026 $ - $ 701,822.33 $ 3,291,399.01 Park Land Fund Subdivision Prop S Cash on Hand as of 4/30/2026 $ 491,561.34 Cash on Hand as of 4/30/2026 $ 8,193,248.98 Obligated Transfers Budget 2026 $ - Investments $ 1,024,181.90 $ 491,561.34 Obligated Transfers Budget 2026 $ (1,709,358.00) Build O'Fallon Trust Fund (BOT)/Capital Impr $ 7,508,072.88 Cash on Hand as of 4/30/2026 $ (848,852.40) Investments $ 4,339,092.43 MFT Reserve fund balance $ 1,557,281.82 Cash on Hand as of 4/30/2026 $ 8,898,036.73 Obligated Transfers Budget 2026 Investments $ 1,949,604.33 $ 5,047,521.85 Obligated Transfers Budget 2026 $ (535,000.00) Annex Fees $ 10,312,641.06 Cash on Hand as of 4/30/2026 $ 1,538,369.61 Investments $ - Strategic Plan Fund*** $ 1,538,369.61 Cash on Hand as of 4/30/2026 $ 974,705.89 Investments $ 613,559.64 Obligated Transfers Budget 2026 $ - $ 1,588,265.53 ***Includes proceeds from Ameren's settlement, sale of cell towers, Kyle Road property & $200K Menards Note: 3 mos operating reserve calculated by using FY 2026 budget *(Some 3 mos reserve amounts adjusted to reflect "normal" expenses, not extraordinary- reduced by transfer to reserve amount) Note: 10% of budgeted revenue reserve calculated based on FY 26 budget Page 21 of 26  July 2026 Active Awards Grant Funding Report Grant Name Project Amount Awarding Agency OSLAD (FY23) New Pool at Community Park $600,000 IL Dept of Natural Resources Surface Transportation Program (FY23-FY26) State Street (Smiley-CSX) $596,600 East-West Gateway Council of Govts Park and Trail Grant Program (FY25) Shared-Use Path Pierce Blvd $300,000 MEPRD Illinois Law Enforcement Training Standards Board FY25 Fall Recuitment & Retention Grant* Multi-media recruiting tools $14,000 (ILETSB) Illinois Transportation Enhancement Program* Shared-Use Path Hwy 50 $3,000,000 Illinois Department of Transportation FY26 Park & Trail Grant Program* Turf for fields 9 & 10 $150,000 MEPRD Funding Cycle 31 Resurfacing Splash Pad Playgrounds $40,000 St. Clair County Parks Grant Commission Law Enforcement Camera Grant FY26* In-Car/Body-Worn Cameras $41,983.96 ILETSB FY27 Organized Retail Crime Grant - No E Hwy 50, Central Park, and Merchants $20,000 Office of Illinois Attorney General agreement in place yet Way Cameras Grant Applications in Progress Obenuefemann to Hwy 50 Shared-use FY27 Park & Trail Grant up to $500,000 MEPRD path Law Enforcement Mental Health & Wellness Act TBD TBD DOJ Page 22 of 26  Utility Billing Performance measures for June 2026 Bank Draft 25.65%, very tiny decrease from May. Epay - 5839 this includes eChecks (Steady numbers from May) JUNE CC/eChecks American Express Discover MasterCard Visa eChecks Cash Management: Drawer was off 3 times in June! Addressed at staff meetings. 994 walk-in customers (4% increase) 22 days open Shutoffs-shutoffs for June A cycle = 22 B Cycle = 26 CTS = 7 Phone calls: UB Billing 1440 inbound calls, 527 outbound, overall, down 16% from May We had 2.6% missed calls. Average total calls =65.57 calls per day remaining steady for most part. UB took 136 Operator calls Administrative Support Staff took 122 Operator calls. Page 23 of 26 UT Billing Work Orders: 297 Move-ins -start service, increased 49% from May 303 Move outs-stopped service, increase 105% from May 12 Leak checks—decrease 52% from May 610 Billing work orders- increased 125% from May 1060 TOTAL work orders completed for June, increased 77% (move ins and outs-often one wk order for the two customers) This category includes ALL- including Caseyville, turn-ons after leaks, etc. CELLULAR Meter Progress 1004 cellular changes up until June 30th 439 work orders (not all changeouts require a work order) Illinois Dept of Revenue Stats: We currently have 135 outstanding claims for a total of $22046.46. We received payment for 5 accounts in June, totaling $200.45. Page 24 of 26  Overview Report Waste Management Report # of general % of service issues resolved in 48 # of requests fufilled for Report Period # of service issues senior discount sign-ups complaints hours City 8/01/23-8/23/23 4 7 71% 4 Not tracked 8/24/23-9/20/23 4 9 89% 2 Not tracked 9/21/23-10/18/23 3 4 75% 4 Not tracked 10/19/23-11/21/23 4 7 100% 2 Not tracked 11/22/23-12/19/23 0 3 66% 1 Not tracked 12/20/23-1/17/24 7 6 83% 1 Not tracked 1/18/24-2/22/24 3 6 100% 0 Not tracked 2/23/24-3/20/24 6 3 100% 2 Not tracked 3/21/24-6/20/24 9 16 94% 4 Not tracked 6/21/24-7/18/24 5 6 83% 2 Not tracked 7/19/24-8/21/24 23 7 71% 4 Not tracked 8/22/24-10/23/24 6 9 78% 4 Not tracked 10/24/24-11/20/24 2 6 83% 3 3 11/21/24-12/19/24 2 3 66% 1 3 12/20/24-1/22/25 11 7 86% 1 10 1/23/25-2/19/25 0 6 83% 0 5 2/20/25-3/19/25 5 9 66% 2 3 3/20/25-5/31/25 3 10 80% 1 10 June 2025 2 13 92% 1 8 July 2025 1 6 86% 1 13 August 2025 2 10 90% 2 41 September 2025 1 5 80% 2 2 October 2025 1 6 66% 3 2 Page 25 of 26  # of general % of service issues resolved in 48 # of requests fufilled for Report Period # of service issues senior discount sign-ups complaints hours City November 2025 1 4 75% 1 0 December 2025 4 9 89% 2 19 January 2026 1 5 80% 1 1 February 2026 1 3 100% 0 4 March 2026 0 4 100% 1 0 April 2026 1 2 100% 3 0 May 2026 1 3 66% 2 11 June 2026 1 3 66% 3 3 Notes The report periods were modified to monthly reporting in June 2025 for better data collection. WM Senior Discount Sign-Up Event Summary (7/7/26) Total Event Participation: 349 account holders New Discount Enrollments: 239 (~110 attendees were previously enrolled) Total Projected Annual Savings: $11,156.52 Average Savings per Account: $46.68/year There is expected to be another sign-up day held in October with a date not officially set. Page 26 of 26