Public Works Committee

Public Works Committee - Jun 22 2026 Agenda Fourth Monday at 6:30 PM Council Chambers, 255 South Lincoln Ave. Page 1. Opening 1.1 Roll Call 1.2 Approval of Minutes - April 29, 2026 3 260429PWMinutes.pdf Motion to approve the minutes of April 29, 2026 2. Items Requiring Council Action 2.1 Authorizing the Mayor and City Clerk to execute an IDOT engineering services 6 agreement with Oates Associates, Inc., for the Hartman Lane Patching Project and for the use of Motor Fuel Tax funds in an amount of $48,408.00 Staff Report. BLR 05530 Oates Agreement Hartman Ln-Central Park Dr to Meadowbrook Cir.pdf BLR 09110 Oates Hartman Ln IDOT MFT Res.pdf 070626 Oates & IDOT Supplemental MFT Funds Hartman Ln Oates PE Res.pdf Staff recommends approval of the documentation. 2.2 Resolution authorizing the City Clerk to execute an IDOT form approving the use of 18 Motor Fuel Tax funds in the amount of $93,590.79 for the North Seven Hills Road Resurfacing Project Staff Report BLR 09110 Supplemental MFT Request.pdf 070626 IDOT Supplemental MFT Funds N Seven Hills Road Resurfacing res.pdf Staff Recommends Approval. 2.3 Resolution authorizing the Mayor to execute and agreement with Central School 21 District #104 for the use of right-of-way along Hartman Lane for the installation of a fence. Staff Report. Central School Dist 104 ROW Agreement Hartman Ln.pdf 070626 Central School Dist 104 Right of Way Res.pdf Page 1 of 30  Recommend approval of the agreement 3. Other Business 4. Public Comments 5. Adjournment Website: www.ofallon.org Page 2 of 30  Public Works Committee Draft - Minutes 6:00 P.M.; April 29, 2026 Minutes of a regular meeting of the Public Works Committee of the City of O’Fallon, held at City Hall, 255 South Lincoln Avenue, O'Fallon, Illinois. as well as on Zoom, a video/audio conferencing platform. 1. Opening CALL TO ORDER: 6:00 p.m. Item 1.1 ROLL CALL Members Present: Ross Rosenberg ,Andrea Fohne, Tom Vorce, Roy Carney, Jim Ford, Aaron Hudson Item 1.2 Approval of Minutes – March 23, 2026. Motion by Roy Carney, second by Jim Ford to approve the minutes. All Ayes. Motion carried. 2. Items Requiring Council Action Item 2.1 Resolution authorizing the Mayor to execute an agreement with HMG Engineers for the Kyle & Pausch Elevated Tank Improvements in the amount of $165,000.00. The most recent water tower inspections recommended improvements to the Kyle and Pausch elevated tanks. These improvements will include paint rehabilitation of the inside and outside of the water towers along with the installation of a chlorine booster station at the Pausch tower. HMG will prepare plans and specifications to bid this work as two separate bid packages. They will also perform construction inspection services along with a third-party contractor during the projects and be on site. Council Member Ross Rosenberg inquired what happens to the water in the tower. Staff replied it would be drained. It still is not one hundred percent determined on what maintenance will need to be done. Council member Roy Carney inquired about water pressure during the period when the towers are out of service. Staff indicated that pressure zones would remain stable and that only one tower would be taken out of service at a time, not both at the same time. Motion by Andrea Fohne, second by Jim Ford. Aye: Ross Rosenberg, Andrea Fohne, Tom Vorce, Roy Carney, Aaron Hudson, Jim Ford. Final Resolution: All ayes. Motion Carried. Item 2.2 An Ordinance amending the City of O'Fallon, Chapter 77, Traffic Schedules. Due to continuous growth within the City of O’Fallon and the ongoing development of existing and new subdivisions, a review of the stop sign ordinance was conducted. After this comprehensive review, it has been determined that an amendment of the current ordinance will be required to Page 3 of 30 Public Works Committee April 29, 2026 Page 2 of 3 incorporate the addition of numerous streets These amendments will authorize enforcement of the stop signs in the various subdivisions. Previously discussed at committee meetings is the location of North Oak Street & West Adams Street. Public Works and Public Safety did further investigations and discussions regarding the intersection, and it does warrant a four-way stop. This ordinance therefore authorizes the removal of the existing yield signs, and the installation of four-way stop signs. Council member Andrea Fohne inquired if we could use message boards to notify the public of this significant change to the intersection. Staff responded that message boards could be deployed along Oak Street in both the northbound and southbound directions to provide advance notice. Motion by Roy Carney, second by Andrea Fohne. Aye: Andrea Fohne, Tom Vorce, Roy Carney, Aaron Hudson, Jim Ford, Ross Rosenberg. Final Resolution: All ayes. Motion Carried. Item 2.3 Resolution authorizing the Mayor to execute an agreement with Gonzalez Companies, LLC., for the Bethel Lift Station Replacement and Sewer Modeling project in the amount of $162,000.00. This is a continuation of the current agreement with Gonzalez looking at modeling our entire sanitary sewer system. Last year they were able to install flow meters on the north interceptor, and we were able to analyze the data. This year they will install the same flow meters on the south interceptor and will also look at the future capacity needs for the Bethel Lift Station. Motion by Jim Ford, second by Roy Carney Aye: Tom Vorce, Roy Carney, Aaron Hudson, Jim Ford, Ross Rosenberg, Andrea Fohne. Final Resolution: All ayes. Motion Carried. Item 2.4 Resolution authorizing the Mayor to execute an agreement with The Kilian Corporation for the Ogle Road Resurfacing in the amount of $80,698.15 based on unit prices. Kilian Corp has been awarded the IDOT contract to overlay State Street and Obernuefemann Road with federal funding and using MFT funds. This project is scheduled to begin the day after Memorial Day. Ogle Road is off Obernuefemann Road where the curve is and goes back to Hinchliffe. Ogle Road currently has a pavement rating of 50 in the pavement management. Staff reached out to Kilian to see if they would honor the state contract prices to overlay Ogle Road. Kilian has agreed to overlay Ogle Road at the same unit prices. The reason it is a resolution is because we will be utilizing local funds to pay for it. It will be done in conjunction to the Obernuefemann and State Street job. Council member Andrea Fohne inquired about the completion date of this project. Staff replied the first phase of it will be the concrete portion of State Street between Highway 50 & North Green Mount Road and would be at least three weeks. We will have to close that section down. Message boards and public notices will go out. The entire month of June for the milling and overlaying portion in the asphalt areas. Other locations that you will see intermittent closures are the two roundabouts. State & Obernuefemann and Porter & Simmons. It is very difficult to overlay a roundabout with traffic using it. It should take one day to mill the and follow up with one day to pave them. The intent will be to shut them down during the day and have it open in evening, so it Page 4 of 30 Public Works Committee April 29, 2026 Page 3 of 3 doesn’t impact anyone coming or going from the sports park for events. There will be plenty of public notice put out regarding it when it occurs. In the contract there are message boards that are required and we will also put out social media posts regarding it. Motion by Jim Ford, second by Roy Carney Aye: Roy Carney, Aaron Hudson, Jim Ford, Ross Rosenberg, Andrea Fohne, Tom Vorce. Final Resolution: All ayes. Motion Carried. 3. Other Business One item to share that we just found out about today. Annually there are federal grant programs put out by East-West Gateway. They are the local planning organization for the St. Louis Region. We usually submit for a surface transportation program and the congestion mitigation air quality program. We just received a memo today saying that they are recommending both the projects we submitted this year. The first one is a surface transportation program project which is for overlaying Lincoln Avenue from State Street to Highway 50. The plan would be to do that in conjunction with the future planned streetscape project. That is a total of $576,000.00 of federal funding. Also, it has been recommended for approval for our CMAQ project, which is the installation of a roundabout at Old Collinsville Road & Frontage Road. In total, that is $1,348,279.00 of federal funding. Next steps in the process are next week it goes to a couple of other committees. There is a St. Clair County committee that has to recommend it and a full Illinois Transportation committee that also needs to recommend it. The final step is being voted on and approved by the East-West Gateway Board. Then being added to the transportation improvement program for the region. Then we would go through the process of plan development with IDOT, and it administered though them. Glad to see we were recommended for award and hope to move forward with them. 4. Public Comments Mary Warfield spoke for 2 minutes and 26 seconds. 5. Adjournment Motion by Andrea Fohne, second by Roy Carney. All Ayes. Motion carried. The meeting was adjourned at 6:16 p.m. PREPARED BY: Heide Bell Page 5 of 30 Agenda Item Summary List of Committees that have reviewed: Public Works Background: The City received a Surface Transportation Program Grant in the amount of $508,800 for Hartman Lane. The grant is for pavement patching between Central Park Drive and Meadowbrook Drive. This agreement will provide the engineering plans needed to bid the project prior to construction. The grant will only be utilized for a portion of the construction costs with the City’s local MFT funds providing the remaining funds. All engineering fees will be paid with local MFT funds. Legal Consideration, if any: Normal legal considerations when obtaining professional services. Budget Impact: MFT Funds will be used. Staff Recommendation: Staff recommends approval of the agreement. Page 6 of 30  Local Public Agency Engineering Services Agreement Yes No Agreement For Agreement Type Using Federal Funds? MFT/TBP - PE Original Using State Funds (Non-MFT/TBP)? Yes No LOCAL PUBLIC AGENCY Local Public Agency County Section Number Job Number O'Fallon St. Clair Project Number Contact Name Phone Number Email Jeff Taylor (618) 624-4500 jtaylor@ofallon.org SECTION PROVISIONS Local Street/Road Name Key Route Length Structure Number Hartman Lane 0.77 mile Location Termini Add Location Central Park Drive to Meadowbrook Drive Remove Location Project Description Full Depth PCC patching and ADA ramp upgrades. Engineering Funding MFT/TBP State Other Anticipated Construction Funding Federal MFT/TBP State Other AGREEMENT FOR Phase I - Preliminary Engineering Phase II - Design Engineering CONSULTANT Prime Consultant (Firm) Name Contact Name Phone Number Email Oates Associates, Inc. Brian Heil (618) 345-2200 brian.heil@oatesassociates.com Address City State Zip Code 100 Lanter Court, Suite 1 Collinsville IL 62234 THIS AGREEMENT IS MADE between the above Local Public Agency (LPA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the improvement of the above SECTION. Project funding allotted to the LPA by the State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT," will be used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS. Since the services contemplated under the AGREEMENT are professional in nature, it is understood that the ENGINEER, acting as an individual, partnership, firm or legal entity, qualifies for professional status and will be governed by professional ethics in its relationship to the LPA and the DEPARTMENT. The LPA acknowledges the professional and ethical status of the ENGINEER by entering into an AGREEMENT on the basis of its qualifications and experience and determining its compensation by mutually satisfactory negotiations. WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean: Regional Engineer Deputy Director, Office of Highways Project Implementation, Regional Engineer, Department of Transportation Page 1 of 9 BLR 05530 (Rev. 04/23/26) Page 7 of 30  AGREEMENT EXHIBITS The following EXHIBITS are attached hereto and made a part of hereof this AGREEMENT: EXHIBIT 1: Scope of Services EXHIBIT 2: Project Schedule EXHIBIT 3: Qualification Based Selection (QBS) Checklist EXHIBIT 4: Cost Estimate of Consultant Services (BLR 05513 or BLR 05514 ) EXHIBIT : Direct Costs Summary Sheet I. THE ENGINEER AGREES, 1. To perform or be responsible for the performance of the Scope of Services presented in EXHIBIT 1 for the LPA in connection with the proposed improvements herein before described. 2. The Classifications of the employees used in the work shall be consistent with the employee classifications and estimated staff hours. If higher-salaried personnel of the firm, including the Principal Engineer, perform services that are to be performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate with the payroll rate for the work performed. 3. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections required as a result of the ENGINEER'S error, omissions or negligent acts without additional compensation. Acceptance of work by the LPA or DEPARTMENT will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or the responsibility for clarifying ambiguities. 4. That the ENGINEER will comply with applicable Federal laws and regulations, State of Illinois Statutes, and the local laws or ordinances of the LPA. 5. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LPA. 6. To invoice the LPA, The ENGINEER shall submit all invoices to the LPA within three months of the completion of the work called for in the AGREEMENT or any subsequent Amendment or Supplement. 7. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of US Department of Transportation (US DOT) assisted contract. Failure by the Engineer to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the LPA deems appropriate. 8. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties without written consent of the LPA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT. 9. For Preliminary Engineering Contracts: (a) To attend meetings and visit the site of the proposed improvement when requested to do so by representatives of the LPA or the DEPARTMENT, as defined in Exhibit 1 (Scope of Services). (b) That all plans and other documents furnished by the ENGINEER pursuant to the AGREEMENT will be endorsed by the ENGINEER and affixed the ENGINEER's professional seal when such seal is required by law. Such endorsements must be made by a person, duly licensed or registered in the appropriate category by the Department of Professional Regulation of the State of Illinois. It will be the ENGINEER's responsibility to affix the proper seal as required by the Bureau of Local Roads and Streets manual published by the DEPARTMENT. (c) That the ENGINEER is qualified technically and is thoroughly conversant with the design standards and policies applicable for the PROJECT; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services enumerated in Exhibit 1 (Scope of Services). 10. That the engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform the duties of the ENGINEER in connection with this AGREEMENT (See DIRECT COST tab in BLR 05513 or BLR 05514). II. THE LPA AGREES, 1. To certify by execution of this AGREEMENT that the selection of the ENGINEER was performed in accordance with the Professional Services Selection Act (50 ILCS 510) (Exhibit 3). 2. To furnish the ENGINEER all presently available survey data, plans, specifications, and project information. 3. To pay the ENGINEER: (a) For progressive payments - Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER. (b) Final payment - Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have been made and accepted by the LPA and DEPARTMENT a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amount of partial payments previously paid to the ENGINEER Page 2 of 9 BLR 05530 (Rev. 04/23/26) Page 8 of 30  shall be due and payable to the ENGINEER. (c) For Non-Federal County Projects - (605 ILCS 5/5-409) (1) For progressive payments - Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA, monthly payments for the work performed shall be due and payable to the ENGINEER. Such payments to be equal to the value of the partially completed work in all previous partial payments made to the ENGINEER. (2) Final payment - Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have been made and accepted by the LPA and STATE, a sum of money equal to the basic fee as determined in the AGREEMENT less the total of the amount of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. 4. To pay the ENGINEER as compensation for all services rendered in accordance with the AGREEMENT on the basis of the following compensation method as discussed in 5-5.10 of the BLR Manual. Method of Compensation: Percent Lump Sum Specific Rate Cost plus Fixed Fee: Fixed Total Compensation = DL + DC + OH + FF Where: DL is the total Direct Labor, DC is the total Direct Cost, OH is the firm's overhead rate applied to their DL and FF is the Fixed Fee. Where FF = ( 0.33 + R) DL + %SubDL, where R is the advertised Complexity Factor and %SubDL is 10% profit allowed on the direct labor of the subconsultants. The Fixed Fee cannot exceed 15% of the DL + OH. 5. The recipient shall not discriminate on the basis of race, color, national original or sex in the award and performance of any US DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of US DOT-assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by US DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this AGREEMENT. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C 3801 et seq.). III. IT IS MUTUALLY AGREED, 1. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amount, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General, and the DEPARTMENT; the Federal Highways Administration (FHWA) or any authorized representative of the federal government, and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the DEPARTMENT for the recovery of any funds paid by the DEPARTMENT under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. 2. That the ENGINEER shall be responsible for any all damages to property or persons out of an error, omission and/or negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LPA, the DEPARTMENT, and their officers, agents and employees from all suits, claims, actions or damages liabilities, costs or damages of any nature whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy. The LPA will notify the ENGINEER of any error or omission believed by the LPA to be caused by the negligence of the ENGINEER as soon as practicable after the discovery. The LPA reserves the right to take immediate action to remedy any error or omission if notification is not successful; if the ENGINEER fails to reply to a notification; or if the conditions created by the error or omission are in need of urgent correction to avoid accumulation of additional construction costs or damages to property and reasonable notice is not practicable. 3. This AGREEMENT may be terminated by the LPA upon giving notice in writing to the ENGINEER at the ENGINEER's last known post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LPA all drawings, plats, surveys, reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if any from soil survey and subsurface investigation with the understanding that all such materials becomes the property of the LPA. The LPA will be responsible for reimbursement of all eligible expenses incurred under the terms of this AGREEMENT up to the date of the written notice of termination. Page 3 of 9 BLR 05530 (Rev. 04/23/26) Page 9 of 30 4. In the event that the DEPARTMENT stops payment to the LPA, the LPA may suspend work on the project. If this agreement is suspended by the LPA for more than thirty (30) calendar days, consecutive or in aggregate, over the term of this AGREEMENT, the ENGINEER shall be compensated for all services performed and reimbursable expenses incurred prior to receipt of notice of suspension. In addition, upon the resumption of services the LPA shall compensate the ENGINEER, for expenses incurred as a result of the suspension and resumption of its services, and the ENGINEER's schedule and fees for the remainder of the project shall be equitably adjusted. 5. This AGREEMENT shall continue as an open contract and the obligations created herein shall remain in full force and effect until the completion of construction of any phase of professional services performed by others based upon the service provided herein. All obligations of the ENGINEER accepted under this AGREEMENT shall cease if construction or subsequent professional services are not commenced within 5 years after final payment by the LPA. 6. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or negligent act in the prosecution of the ENGINEER's work and shall indemnify and have harmless the LPA, the DEPARTMENT, and their officers, employees from all suits, claims, actions or damages liabilities, costs or damages of any nature whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy. 7. The ENGINEER and LPA certify that their respective firm or agency: (a) has not employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other than a bona fide employee working solely for the LPA or the ENGINEER) to solicit or secure this AGREEMENT, (b) has not agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or person in connection with carrying out the AGREEMENT or (c) has not paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for the LPA or the ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the AGREEMENT. (d) that neither the ENGINEER nor the LPA is/are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency, (e) has not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property. (f) are not presently indicated for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph and (g) has not within a three-year period preceding this AGREEMENT had one or more public transaction (Federal, State, local) terminated for cause or default. Where the ENGINEER or LPA is unable to certify to any of the above statements in this clarification, an explanation shall be attached to this AGREEMENT. 8. In the event of delays due to unforeseeable causes beyond the control of and without fault or negligence of the ENGINEER no claim for damages shall be made by either party. Termination of the AGREEMENT or adjustment of the fee for the remaining services may be requested by either party if the overall delay from the unforeseen causes prevents completion of the work within six months after the specified completion date. Examples of unforeseen causes included but are not limited to: acts of God or a public enemy; acts of the LPA, DEPARTMENT, or other approving party not resulting from the ENGINEER's unacceptable services; fire; strikes; and floods. If delays occur due to any cause preventing compliance with the PROJECT SCHEDULE, the ENGINEER shall apply in writing to the LPA for an extension of time. If approved, the PROJECT SCHEDULE shall be revised accordingly. 9. By execution of this AGREEMENT the LPA and ENGINEER certify compliance with the Drug Free Workplace (30 ILCS 580). The Drug Free Workplace Act requires that no grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property or service from the DEPARTMENT unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited to suspension of contract on grant payments, termination of a contract or grant and debarment of the contracting or grant opportunities with the DEPARTMENT for at least one (1) year but not more than (5) years. For the purpose of this certification, "grantee" or "Contractor" means a corporation, partnership or an entity with twenty-five (25) or more employees at the time of issuing the grant or a department, division or other unit thereof, directly responsible for the specific performance under contract or grant of $5,000 or more from the DEPARTMENT, as defined the Act. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace. (2) Specifying actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will: (a) abide by the terms of the statement; and (b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than (5) days after such conviction. (b) Establishing a drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; Page 4 of 9 BLR 05530 (Rev. 04/23/26) Page 10 of 30  (2) The grantee's or contractor's policy to maintain a drug free workplace; (3) Any available drug counseling, rehabilitation and employee assistance program; and (4) The penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting, or granting agency within ten (10) days after receiving notice under part (b) of paragraph (3) of subsection (a) above from an employee or otherwise, receiving actual notice of such conviction. (e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program. (f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and indicating that a trained referral team is in place. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act, the ENGINEER and LPA agree to meet the PROJECT SCHEDULE outlined in EXHIBIT 2. Time is of the essence on this project and the ENGINEER's ability to meet the PROJECT SCHEDULE will be a factor in the LPA selecting the ENGINEER for future projects. The ENGINEER will submit progress reports with each invoice showing work that was completed during the last reporting period and work they expect to accomplish during the following period. 10. Due to the physical location of the project, certain work classifications may be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.). 11. For Preliminary Engineering Contracts: (a) That tracing, plans, specifications, estimates, maps and other documents prepared by the ENGINEER in accordance with this AGREEMENT shall be delivered to and become the property of the LPA and that basic survey notes, sketches, charts, CADD files, related electronic files, and other data prepared or obtained in accordance with this AGREEMENT shall be made available, upon request to the LPA or to the DEPARTMENT, without restriction or limitation as to their use. Any re-use of these documents without the ENGINEER involvement shall be at the LPA's sole risk and will not impose liability upon the ENGINEER. (b) That all reports, plans, estimates and special provisions furnished by the ENGINEER shall conform to the current Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Manual or any other applicable requirements of the DEPARTMENT, it being understood that all such furnished documents shall be approved by the LPA and the DEPARTMENT before final acceptance. During the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's expense. AGREEMENT SUMMARY Prime Consultant (Firm) Name TIN/FEIN/SS Number Agreement Amount Oates Associates, Inc. 371256935 $48,408.00 Subconsultants TIN/FEIN/SS Number Agreement Amount Subconsultant Total Prime Consultant Total $48,408.00 Total for all work $48,408.00 Page 5 of 9 BLR 05530 (Rev. 04/23/26) Page 11 of 30 Page 12 of 30 Local Public Agency Prime Consultant (Firm) Name County Section Number O'Fallon Oates Associates, Inc. St. Clair EXHIBIT 1 SCOPE OF SERVICES To perform or be responsible for the performance of the engineering services for the LPA, in connection with the PROJECT herein before described and enumerated below See CECS Form Page 7 of 9 BLR 05530 (Rev. 04/23/26) Page 13 of 30 Local Public Agency Prime Consultant (Firm) Name County Section Number O'Fallon Oates Associates, Inc. St. Clair EXHIBIT 2 PROJECT SCHEDULE See Attachment Page 8 of 9 BLR 05530 (Rev. 04/23/26) Page 14 of 30 Local Public Agency Prime Consultant (Firm) Name County Section Number O'Fallon Oates Associates, Inc. St. Clair Exhibit 3 Qualification Based Selection (QBS) Checklist The LPA must complete Exhibit 3. If the value meets or will exceed the small dollar threshold in 50 ILCS 510, QBS requirements must be followed.Under the threshold, QBS requirements do not apply. The small dollar threshold is adjusted annually and can be found in IDOT Circular Letters.If the value is under the threshold with federal funds being used, federal small purchase guidelines must be followed. Form Not Applicable (engineering services less than the threshold) Items 1-13 are required when using federal funds and QBS process is applicable. Items 14-16 are required when using State funds and the QBS process is applicable. No Yes Do the written QBS policies and procedures discuss the initial administration (procurement, management and 1 administration) concerning engineering and design related consultant services? Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and specifically 2 Section 5-5.06 (e) of the BLRS Manual? 3 Was the scope of services for this project clearly defined? 4 Was public notice given for this project? 5 Do the written QBS policies and procedures cover conflicts of interest? 6 Do the written QBS policies and procedures use covered methods of verification for suspension and debarment? 7 Do the written QBS policies and procedures discuss the methods of evaluation? Project Criteria Weighting 8 Do the written QBS policies and procedures discuss the method of selection? Selection committee (titles) for this project Top three consultants ranked for this project in order 1 2 3 9 Was an estimated cost of engineering for this project developed in-house prior to contract negotiation? 10 Were negotiations for this project performed in accordance with federal requirements. 11 Were acceptable costs for this project verified? Do the written QBS policies and procedures cover review and approving for payment, before forwarding the request 12 for reimbursement to IDOT for further review and approval? Do the written QBS policies and procedures cover ongoing and finalizing administration of the project (monitoring, 13 evaluation, closing-out a contract, records retention, responsibility, remedies to violations or breaches to a contract, and resolution of disputes)? 14 QBS according to State requirements used? 15 Existing relationship used in lieu of QBS process? 16 LPA is a home rule community (Exempt from QBS). Page 9 of 9 BLR 05530 (Rev. 04/23/26) Page 15 of 30  Resolution for Improvement Under the Illinois Highway Code Is this project a bondable capital improvement? Resolution Type Resolution Number Section Number Yes No Original BE IT RESOLVED, by the Council of the City Governing Body Type Local Public Agency Type of O'Fallon Illinois that the following described street(s)/road(s)/structure be improved under Name of Local Public Agency the Illinois Highway Code. Work shall be done by Contract . Contract or Day Labor For Roadway/Street Improvements: Length Name of Street(s)/Road(s) Route From To (miles) Hartman Lane 0.77 Central Park Drive Meadowbrook Drive For Structures: Existing Name of Street(s)/Road(s) Route Location Feature Crossed Structure No. BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of Full Depth PCC patching and ADA ramp upgrades. 2. That there is hereby appropriated the sum of Forty eight thousand four hundred eight dollars and no cents. Dollars ( $48,408.00 ) for the improvement of said section from the Local Public Agency's allotment of Motor Fuel Tax funds. BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. I, Jerry Mouser City Clerk in and for said City Name of Clerk Local Public Agency Type Local Public Agency Type of O'Fallon in the State aforesaid, and keeper of the records and files thereof, as provided by Name of Local Public Agency statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by Council of O'Fallon at a meeting held on July 06, 2026 . Governing Body Type Name of Local Public Agency Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 7th day of July, 2026 . Day Month, Year (SEAL, if required by the LPA) Clerk Signature & Date Approved Regional Engineer Signature & Date Department of Transportation Printed 06/17/26 Page 1 of 1 BLR 09110 (Rev. 01/18/23) Page 16 of 30  CITY OF O’FALLON, ILLINOIS RESOLUTION NO. 2026 - AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN IDOT ENGINEERING SERVICES AGREEMENT WITH OATES ASSOCIATES, INC. FOR THE HARTMAN LANE PATCHING PROJECT AND FOR THE USE OF MOTOR FUEL TAX FUNDS IN AN AMOUNT OF $48,408.00. WHEREAS, the City of O’Fallon, a municipal corporation, has a need for preliminary design engineering services for the project, and WHEREAS, Oates Associates has the expertise to perform the services the city needs, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF O’FALLON, ST. CLAIR COUNTY, ILLINOIS AS FOLLOWS: That the City of O’Fallon authorizes its appropriate representatives to sign the Oates Associates agreement for preliminary engineering design of the Hartman Lane Patching project from Central Park Drive to Meadowbrook Circle using MFT Funding in an amount of $48,408.00 and all necessary budget amendments for applicable fiscal years. Passed and approved this 6th day of July, 2026. ATTEST: Approved: __________________________ ______________________________ Jerry A. Mouser, City Clerk Herb Roach, Mayor Page 17 of 30 Agenda Item Summary List of Committees that have reviewed: Public Works Background: The final invoice from IDOT has been received. In 2020, authorization was requested based on the estimated costs outlined in the Joint Agreement. The project's bid and final cost exceeded the original estimate. As a result, additional MFT authorization is required to cover the municipality's share of the final invoice. Legal Consideration, if any: None beyond the terms of the agreement which is standardized IDOT language. Budget Impact: MFT funding will be used. Staff Recommendation: Staff recommend approval. Page 18 of 30  Resolution for Improvement Under the Illinois Highway Code Is this project a bondable capital improvement? Resolution Type Resolution Number Section Number Yes No Supplemental 18-00036-05-RS BE IT RESOLVED, by the Council of the City Governing Body Type Local Public Agency Type of O'Fallon Illinois that the following described street(s)/road(s)/structure be improved under Name of Local Public Agency the Illinois Highway Code. Work shall be done by Contract . Contract or Day Labor For Roadway/Street Improvements: Length Name of Street(s)/Road(s) Route From To (miles) North Seven Hills 2.38 FAU 9172 State Street O'Fallon Troy Road For Structures: Existing Name of Street(s)/Road(s) Route Location Feature Crossed Structure No. BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of Milling the top 2" of the HMA surface & replace it with a new HMA surface at 2". All existing ADA curb ramps at the crossing intersections will be upgraded to ADA compliant curb ramps. The pavement markings will be replaced with the overlay. 2. That there is hereby appropriated the sum of Ninety three thousand five hundred ninety dollars & seventy nine cents. and seventy six cents. Dollars ( $93,590.79 ) for the improvement of said section from the Local Public Agency's allotment of Motor Fuel Tax funds. BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. I, Jerry Mouser City Clerk in and for said City Name of Clerk Local Public Agency Type Local Public Agency Type of O'Fallon in the State aforesaid, and keeper of the records and files thereof, as provided by Name of Local Public Agency statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by Council of O'Fallon at a meeting held on July 06, 2026 . Governing Body Type Name of Local Public Agency Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 7th day of July, 2026 . Day Month, Year (SEAL, if required by the LPA) Clerk Signature & Date Approved Regional Engineer Signature & Date Department of Transportation Printed 06/15/26 Page 1 of 1 BLR 09110 (Rev. 01/18/23) Page 19 of 30  CITY OF O’FALLON, ILLINOIS RESOLUTION NO. 2026 - AUTHORIZING THE CITY CLERK TO EXECUTE AN IDOT FORM APPROVING THE USE OF MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $93,590.79 FOR THE NORTH SEVEN HILLS ROAD RESURFACING PROJECT WHEREAS, the City of O’Fallon, a municipal corporation, needs to request the use of MFT for the North Seven Hills Road Resurfacing Project to close the project out. WHEREAS, this supplemental will cover the final construction cost of the project. WHEREAS, the City of O’Fallon, a municipal corporation, needs to show support for the funding used on items allowable under MFT regulations. NOW, THEREFORE, BE IT RESOLVED THAT THE MAYOR AND CITY COUNCIL OF THE CITY OF O’FALLON, ST. CLAIR COUNTY, ILLINOIS: That the City of O’Fallon authorized its appropriate representatives to sign the IDOT Resolution for the North Seven Hills Road Resurfacing Project and all necessary budget amendments for applicable fiscal years. Passed and approved this 6th day of July, 2026. ATTEST: Approved: __________________________ ______________________________ Jerry A. Mouser, City Clerk Herb Roach, Mayor Page 20 of 30 Agenda Item Summary List of Committees that have reviewed: Public Works Background: Central School wants to install a fence along Hartman Lane in front of Dawn Elser Elementary. In order to keep the angled parking and drive lane on the east side of the school the fence would need to be installed in the public right-of-way of Hartman Lane. This agreement would allow for the installation of the fence in the city owned right-of-way. Legal Consideration, if any: Per the agreement, the City will not be responsible for any damage to the fence and can require the fence be moved if the right-of-way is needed in the future. Budget Impact: None Staff Recommendation: Staff recommends approval of the agreement. Page 21 of 30  AGREEMENT REGARDING CENTRAL SCHOOL DISTRICT #104’S INSTALLATION OF ORNAMENTAL FENCING ON CITY OF O’FALLON RIGHT OF WAY WHEREAS, this Agreement made the date set forth hereafter, by and between the City of O’Fallon, Illinois, 21 Municipal Corporation, (“City”), and Central School District #104, (“District”) and WHEREAS, the City owns a certain parcel of real estate in the located adjacent to the District property (“Property”), as seen in “Exhibit A” attached hereto; and WHEREAS, District plans to erect ornamental fencing on Property; and WHEREAS, the planned fencing is contrary to City’s property rights that it is located within the Public Right of Way, and WHEREAS, the new proposed fencing meets the City’s ordinances with regard to size, composition, location, and purpose; and WHEREAS, the City will allow the District to erect, on the Property, ornamental fencing, as depicted on the drawing and rendering which is attached hereto as “Exhibit B”. WHEREAS, District acknowledges and agrees that no further or additional buildings, signage, nor any structure of any kind will be permitted on the Property and that once installed the depicted ornamental fencing will not be altered or changed in any way without prior written approval of the City. At all times after the new fencing is constructed, District, will individually and jointly be liable to keep and maintain the fencing in good condition and repair. WHEREAS, should, in the determination of the City, the fencing not be maintained in good condition and repair, the District shall, when requested in writing by the City, remove the fencing from the Property. Should the parties fail to do so the City shall be authorized to remove the fencing with all costs of removal and disposal to be chargeable to and paid by the District severally andjointly. WHEREAS, District jointly and severally shall indemnify the City and hold harmless its administrators, employees, of?cers and representatives from any liability for bodily injury and property damage to a third party, and/or any party, resulting from usage Page 22 of 30 of the fencing, constructing the fencing, maintaining the fencing, coming into contact with the fencing, and/or the fencing being on the Property.  WHEREAS, District acknowledges that the fencing, if located on the City’s Property as aforementioned, shall be at the sole risk of the District and the City shall not be responsible for any damage to the fencing regardless of the cause or culprit. WHEREAS, District acknowledges and agrees that should The City need to use the location of the fencing for a utility, and/or The City desire the ROW to function as a road, bridge, trail access, trail, etc. whereby the fencing would require relocation, the District shall, immediately upon request of the City, at the District’s expense, move the fencing to a point outside of the current location approved by the City. If a new point cannot be mutually identi?ed, the District shall remove the fencing in its entirety. WHEREAS, all notices and demands required by this agreement shall be in writing and shall be delivered by hand or by certified mail, return receipt requested, addressed to the parties herein at the addresses set forth in the agreement. WHEREAS, the parties agree that this Agreement constitutes the entire agreement between the parties and that no other agreements or representations other than those contained in this Agreement have been made by the parties. This Agreement shall be amended only in writing and effective when signed by the authorized representatives of both parties. WHEREAS, this Agreement may be executed in counterparts, each of which shall constitute one and the same instrument. WHEREAS, this Agreement is binding on the successors and assigns of Central School District #104 NOW THEREFORE, in consideration of the mutual covenants contained herein the parties agree as follows. 1. The City will allow the District to erect ornamental fencing on the City’s property, as depicted on the site plan which is attached hereto as “Exhibit B”. 2. Prior to the time of erecting the fencing, the District will obtain a permit from the City of O’Fallon. 3. The District acknowledges and agrees that no further or additional construction or buildings will be permitted on the Property without prior written approval of the City. At all Page 23 of 30 times after the fencing is constructed, the District will be liable to keep and maintain the fencing  District fail to do so, the City shall be authorized to remove the fencing with all costs of removal and disposal to be chargeable to and paid by the District. 5. The District shall indemnify the City and hold harmless its administrators, employees, of?cers and representatives from any liability for bodily injury and property damage to a third party resulting from or coming into contact with the fencing. 6. The District acknowledges that the fencing, if located on the City’s Property as aforementioned, shall be at its sole risk and the City shall not be responsible for any damage to the fencing regardless of the cause. 7. The District acknowledges and agrees that should The City need to use the right of way where the fencing is located for a utility, and/or The City desires the ROW to function as a road, bridge, trail access, trail, etc. whereby the fencing would require relocation, the District shall, immediately upon request of the City, at District’s expense, move the fencing to a point outside of the current location approved by the City. If a new point cannot be mutually identi?ed, District shall remove the fencing in its entirety. 8. All notices and demands required by this lease agreement shall be in writing and shall be delivered by hand or by certi?ed mail, return receipt requested, addressed to the parties herein at the addresses set forth hereafter or at such other address as may be designated in writing: City of O'Fallon Central School District #104 255 South Lincoln 303 Hartman Ln O'Fallon, IL 62269 O’Fallon, IL 62269 9. The parties agree that this Agreement constitutes the entire agreement between the parties and that no other agreements or representations other than those contained in this Agreement have been made by the parties. This Agreement shall be amended only in writing and effective when signed by the authorized representatives of both parties. 10. This Agreement may be executed in multiple counterparts, each of which shall constitute one and the same instrument. Page 24 of 30  City ofO’Fallon By: Mayor BS?nducationPresident Date: Date: £3”ngozé ATTEST: ATTEST: By: magma@4be City Clerk District Superintendent Page 25 of 30  EXHIBIT A LOCATION OF FENCING (fencing shown in red dashes) Page 26 of 30  Series A 3 Rail Page 27 of 30 Page 28 of 621'" 30  m: w Page 29 of 02 30,02 CITY OF O’FALLON, ILLINOIS RESOLUTION NO. 2026- AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH CENTRAL SCHOOL DISTRICT #104, FOR THE USE OF RIGHT-OF-WAY (ROW) ALONG HARTMAN LANE FOR THE INSTALLATION OF A FENCE. WHEREAS, this Agreement made the date set forth hereafter, by and between the City of O’Fallon, Illinois, a Municipal Corporation, (“City”), and Central School District #104, (“District”) and WHEREAS, the City owns a certain parcel of real estate in the located adjacent to the District property ("Property"), as seen in "Exhibit A" attached hereto; and WHEREAS, District plans to erect ornamental fencing on Property; and WHEREAS, the planned fencing is contrary to City's property rights that it is located within the Public Right of Way, and WHEREAS, the new proposed fencing meets the City's ordinances with regard to size, composition, location, and purpose; and WHEREAS, the City will allow the District to erect, on the Property, ornamental fencing, as depicted on the drawing and rendering which is attached hereto as "Exhibit B". NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF O’FALLON, ST. CLAIR COUNTY, ILLINOIS, AS FOLLOWS: 1) The forgoing recitals are incorporated herein as finds of the City Council. 2) For the benefit of the public, the City, through its appropriate representative, is hereby authorized to enter into the Agreement with the Central School District #104 for the placement of the fence in the ROW. 3) This resolution shall become effective immediately upon its adoption by the City Council. Resolved by the Mayor and City Council of the City of O’Fallon this 6th day of July, 2026 ATTEST: Approved: __________________________ ______________________________ Jerry Mouser, City Clerk Eric Van Hook, Mayor Page 30 of 30