City Council

Oak Harbor City Council Regular Meeting Minutes January 19, 2021 Due to COVID-19, there was NO physical meeting location per WA Proclamation 20-28. Meeting was viewable live via YouTube and was telephonically available at (623)404-9000, Meeting ID: 149 766 1467 (NOTE: Audio only, No Comments). CALL TO ORDER Mayor Severns called the meeting to order at 6:00 p.m. Invocation – Led by Pastor Kevin Scott, Seventh Day Adventist Church Pledge of Allegiance – Led by Mayor Severns ROLL CALL City Council Present: Videoconference Staff Present: Videoconference Mayor Robert Severns City Administrator Blaine Oborn Mayor Pro Tem Munns Finance Director David Goldman Councilmember Tara Hizon Development Services Director David Kuhl Councilmember Joel Servatius City Engineer Jim Bridges Councilmember Erica Wasinger Parks Operations Manager Jesse Ott Councilmember Jim Woessner Central Services Supervisor Sandra Place Councilmember Jeff Mack Police Chief Kevin Dresker Councilmember Goebel Deputy Fire Chief Mike Buxton Senior Services Administrator Liz Lange City Administrator Assistant Lisa Felix Public Information Officer Sabrina Combs City Clerk Julie Lindsey Also in attendance: City Consulting Attorney Grant Weed of Weed, Graafstra & Associates EXCUSE ABSENT COUNCILMEMBERS Mayor Severns noted he had received a voicemail from Councilmember Hizon just prior to the January 5th meeting, indicating she would be unable to attend and asking to be excused. He had not checked voicemail prior to the meeting. Mayor Severns requested a motion to honor Councilmember Hizon’s request to be noted as excused from the January 5th meeting. Motion: Mayor Pro Tem Munns moved to excuse Councilmember Hixon from the January 5th meet- ing, seconded by Councilmember Servatius, and the motion was approved by a unanimous vote. 1. APPROVAL OF AGENDA There being no changes, the agenda as approved as presented. 2. PRESENTATIONS Regular Meeting Minutes January 19, 2021 Page 1 of 5  a. Proclamations None. b. Honors & Recognitions None. c. Community Presentations None. 3. CITIZEN COMMENT PERIOD Mayor Severns explained citizens could comment on subjects of interest. Public comment could be submitted electronically to the City Clerk at jlindsey@oakharbor.org or by calling 360-279-4539 after 5 p.m. on the Friday preceding the meeting and prior to the meeting. To ensure comments are recorded properly, please state your name clearly when leaving a message. Please limit your comments to three minutes. No public comment was received for this meeting. 4. CONSENT AGENDA Consent Items a. Approval of Payroll and Accounts Payable Vouchers b. Minutes of the January 5, 2021 Regular Meeting c. Appointment: Councilmember Woessner to the Joint Advisory Board for Tourism (Island County Tourism Committee) d. Resolution 21-03 Amending the Master Fee Schedule Mayor Pro Tem Munns requested more information regarding item d. Resolution 21-03, Amending the Master Fee Schedule. Councilmember Servatius agreed with the request for more information. Mayor Severns removed item d. from the consent agenda. Hearing no objection to items a-c, they were ap- proved as presented Mayor Pro Tem Munns gave her respective comments regarding the city sewer system development charges. City Engineer Bridges and Finance Director Goldman provided additional information Motion: Councilmember Servatius moved to approve agenda item 4.d. Resolution 21-03, Amending the Master Fee Schedule, second by Mayor Pro Tem Munns. The motion carried unanimously. 5. MAYOR, COUNCIL & STAFF COMMENTS a. Mayor Mayor Severns provided his respective comments and announcements. AWC Action Days Mayor Severns noted he and City Administrator Oborn are registered for the Association of Washington Cities – City Action Days, which will be held virtually on February 10th and 11th. As noted in the Decem- ber City Administrator’s report, any Councilmember wanting to register should please notify the City Clerk by January 29th. Regular Meeting Minutes January 19, 2021 Page 2 of 5 Stimulus CARES Funds Update A report on the use of the CARES funding will be presented at the January 27 Workshop. Mayor Severns thanked staff in advance for the coordinated effort they are making to provide Council and the public with this multi-departmental update. Community Response to COVID-19 City facilities remain open, but we would like to remind the community of the many options to conduct business and connect with staff virtually. Electronic bill pay, virtual development application meetings, virtual boards and commissions meetings, and an online comment portal are just a few of the ways the City has adapted to meet the needs of the community during this pandemic. More details and resources about the local impact of COVID-19 can be found on the City website, www.oakharbor.org/covid19. Vaccinations Vaccination is an important step on the path out of the COVID-19 pandemic. Island County Public Health, in coordination with the Washington State Department of Health and other partners, continue to plan for Island County vaccine distribution. At his press conference yesterday, Governor Inslee announced multiple updates regarding the state’s response to COVID-19, including a statewide plan for widespread vaccine distribution and administration to increase the number of Washingtonians vaccinated and establish infrastructure capable of mass vac- cinations in the coming months. • Washington is moving into Phase 1B of the Department of Health’s vaccine phases, and Phase 1B is changing from individuals age 70 and older to individuals age 65 and older. This change in age threshold aligns with new federal guidance from the CDC and creates eligibility for nearly 400,000 Washingtonians. • The Department of Health released a new Phase Finder tool, designed to help Washingtoni- ans find out if they are eligible for a COVID vaccine now or if not, to sign up to be notified when they become eligible. Go to: doh.wa.gov and select Vaccine Phase Finder City staff are monitoring these updates each week and will keep Council apprised of any changes. Mayor Severns thanked the public, City Council, and staff for working with staff as we continue to follow these requirements. Please remember to wear masks and maintain physical distance in public spaces. City of Oak Harbor audit exit conference The State Auditor’s office will hold an exit interview at 5 p.m. on February 2nd, prior to the regular Council meeting. The auditors noted the meeting will most likely take only one-half hour. As determined at our last meeting, Mayor Pro Tem Munns and Councilmembers Servatius and Woessner will attend on behalf of the Council. b. Councilmembers Mayor Pro Tem Munns and Councilmember Servatius inquired when the City will begin to advertise for and fill positions approved in the biennial budget and provided their respective comments. City Engineer Bridges and City Administrator Oborn provided additional information. Motion: Councilmember Servatius moved to include a discussion on our January 27th workshop re- garding storm water management at the intersection of Scenic Heights and SW 29th Place. The Motion was seconded by Councilmember Mack. City Engineer Bridges reported he had met with Operations Manager Steve Beebe today and staff will be installing a new catch basin at that location next week. Regular Meeting Minutes January 19, 2021 Page 3 of 5 Councilmember Mack retracted his second and Councilmember Servatius retracted his motion. Motion: Councilmember Servatius moved to include a discussion on our January 27th workshop re- garding a possible update to our Model Home ordinance. The motion was seconded by Councilmember Mack. The motion passed unanimously. Motion: Councilmember Servatius moved to instruct staff to prepare a “Shop Local” Resolution, with a final draft to be presented no later than our second council meeting in February (February 16th). The motion was seconded by Councilmember Mack. The motion passed unanimously. Councilmembers Wasinger thanked Island Drug for their handling of distribution of the COVID-19 Vac- cine. Councilmember Mack thanked the Oak Harbor Fire Department and Oak Harbor Police Depart- ment and all their first responders during the recent storm and resulting power outages. 6. PUBLIC HEARINGS & PUBLIC MEETINGS a. None. 7. ORDINANCES & RESOLUTIONS a. Resolution No. 21-04: Establishing the City of Oak Harbor’s 2021 Legislative Priorities Mayor Severns explained that each year the Council reviews the City’s legislative priorities which are submitted to our state legislators. He introduced Public Information Officer Sabrina Combs who pre- sented a draft of City legislative priorities and a flyer created to showcase those priorities. The 2021 Legislative Priorities were presented as follows: COVID-19 Response Workforce Housing Environmental Sustainability Economic Recovery/Development Transportation Enhancement Invest in Local Infrastructure Support Naval Air Station Whidbey Island Mayor Severns noted the Council could decide to adopt these legislative priorities as suggested or dis- cuss any changes to be brought back at the January 27th Workshop. Mayor Pro Tem Munns and Councilmembers Woessner, Mack, Hizon and Servatius provided their re- spective questions and comments, and voiced a desire to see this sent to the Association of Washing- ton Cities and to legislators as soon as possible. Motion: With discussion concluded, Councilmember Servatius moved to approve Resolution 21-04, Establishing the City of Oak Harbor’s 2021 Legislative Priorities. The motion was seconded by Coun- cilmember Wasinger and passed unanimously. 8. CONTRACTS & AGREEMENTS a. Agreement: Ft. Nugent Electric Flyers – Model Aircraft Activity Regular Meeting Minutes January 19, 2021 Page 4 of 5 City Consulting Attorney Weed provided the background regarding the Agreement, noting the City has had an Agreement with the group since 2015, but has discovered questions regarding the group’s in- surance as they are not a registered non-profit, for profit or licenses with the Secretary of State’s of- fice. Individual members are insured via the Academy of Model Aeronautics. He noted the Council could opt to 1. Authorize the Mayor to sign the agreement subject to confirmation of insurance of $2 million and naming the City of Oak Harbor as additionally insured. 2. Postpone subject to their becoming an authority with which to contract. 3. To not authorize the contract at this time. Councilmembers Wasinger, Mack, Servatius, and Woessner provided their respective questions and comments. City Attorney Weed will continue to work with the group on an agreement to bring before Council at a later date. 9. OTHER ITEMS FOR CONSIDERATION None. 10. REPORTS & ITEMS FOR DISCUSSION None. ADJOURN Motion: There being no other business, Mayor Severns called for a motion to adjourn. Motion to adjourn by Councilmember Servatius, seconded by Councilmember Woessner. Motion was approved by a unanimous vote, therefore the meeting adjourned at 7:17 p.m. Certified by Julie Lindsey, City Clerk Regular Meeting Minutes January 19, 2021 Page 5 of 5