City Council

Oak Harbor City Council Regular Meeting Minutes February 2, 2021 Due to COVID-19, there was NO physical meeting location per WA Proclamation 20-28. Meeting was viewable live via YouTube and was telephonically available at (623)404-9000, Meeting ID: 149 766 1467 (NOTE: Audio only, No Comments). CALL TO ORDER Mayor Severns called the meeting to order at 6:00 p.m. Invocation – Led by Pastor Kevin Scott, Seventh Day Adventist Church Pledge of Allegiance – Led by Mayor Severns ROLL CALL City Council Present: Videoconference Staff Present: Videoconference Mayor Robert Severns City Administrator Blaine Oborn Mayor Pro Tem Beth Munns Finance Director David Goldman Councilmember Tara Hizon Development Services Director David Kuhl Councilmember Joel Servatius City Engineer Jim Bridges Councilmember Erica Wasinger Parks Operations Manager Jesse Ott Councilmember Jim Woessner Central Services Supervisor Sandra Place Councilmember Jeff Mack Fire Chief Ray Merrill Councilmember Millie Goebel Police Chief Kevin Dresker Senior Services Administrator Liz Lange City Administrator Assistant Lisa Felix Public Information Officer Sabrina Combs City Clerk Julie Lindsey Also in attendance: City Consulting Attorney Grant Weed of Weed, Graafstra & Associates 1. APPROVAL OF AGENDA Mayor Severns noted the City Attorney requested to add an Executive Session to per RCW 42.30.110 (1) (i) to discuss potential litigation with legal counsel. Anticipated duration was ten minutes. He called for any other suggested changes to the agenda. Hearing none, he requested a motion to ap- prove the agenda as amended. Motion: Mayor Pro Tem Munns moved approve the agenda as amended, seconded by Councilmem- ber Woessner. The vote on the motion carried unanimously. 2. PRESENTATIONS Regular Meeting Minutes- February 2, 2021 Page 1 of 5  a. Proclamations None. b. Honors & Recognitions None. c. Community Presentations None. 3. CITIZEN COMMENT PERIOD Mayor Severns explained citizens could comment on subjects of interest. Public comment could be submitted electronically to the City Clerk at jlindsey@oakharbor.org or by calling 360-279-4539 after 5 p.m. on the Friday preceding the meeting and prior to the meeting. To ensure comments are recorded properly, callers are asked to please state their name clearly when leaving a message and limit their comments to three minutes. No public comment was received for this meeting. 4. CONSENT AGENDA Consent Items a. Approval of Payroll and Accounts Payable Vouchers b. Approval of Minutes: January 19, 2021 Regular Council Meeting and January 27, 2021 Council Workshop c. Ordinance No. 1915 – Housekeeping Amendment of Chapter 5.40 OHMC entitled “Fire- works Sale Permit” d. Ordinance No. 1921 – Amending OHMC Section 1.24.020 related to purpose and designa- tion of appellate bodies e. Purchase Authorization – Sole Source Master Meters 2021 f. Waterfront Trail Enhancement – Final Contract Voucher Certificate g. 2018 Water Main Replacement – Final Contract Voucher Certificate Mayor Pro Tem Munns requested to discuss consent agenda item 4.d. Ordinance No. 1921 – Amending OHMC Section 1.24.020 related to purpose and designation of appellate bodies. Mayor Severns re- moved the item from the consent agenda and noted items 4.a. - 4.c. and 4.e.- 4.g were approved as presented. Mayor Pro Tem Munns asked her respective questions and comments for clarification regarding the item. City Consulting Attorney Weed explained the content of the amendment, which will correct what was essentially a scrivener’s error in the ordinance. Motion: Hearing no other comments, Mayor Pro Tem moved to approve item 4.d. as presented, se- conded by Councilmember Wasinger. The motion carried unanimously. 5. MAYOR, COUNCIL & STAFF COMMENTS a. Mayor Mayor Severns provided his respective comments and announcements. Community Response to COVID-19 Regular Meeting Minutes- February 2, 2021 Page 2 of 5 City facilities remain open, although access to certain facilities such as restrooms and staff areas are restricted. Face masks and maintaining physical distancing are required. There are many options to conduct business and connect with staff virtually. Electronic bill pay, virtual development application meetings, virtual boards and commissions meetings, and an online comment portal are a few of the ways the City has adapted to meet the needs of the community during this pandemic. More details and resources about the local impact of COVID-19 can be found on the City’s website, www.oakharbor.org/covid19. Vaccinations Vaccination is an important step on the path out of the COVID-19 pandemic. Island County Public Health, in coordination with the Washington State Department of Health and other partners, continue to plan for Island County vaccine distribution. There is a link to Island County Public Health’s COVID-19 Vaccination Information page from the City Website and Facebook page. Mayor Severns shared infor- mation from Island County Public Health regarding the need for appointments and how to schedule one. Appointments are still in great demand. More vaccine is coming, but it’s not all here yet. The Department of Health appreciates citizens’ patience and ask that all continue saving lives by practicing the three W’s: Wear your mask. Watch your distance. Wash your hands. And get tested if you have COVID symp- toms or have been exposed. City staff is monitoring updates from the Governor’s office each week. Mayor Severns thanked the public, City Council, and staff for working with staff in continuing to follow these requirements. CARES Presentation Update from January 27, 2021 Workshop Staff reached out to MRSC regarding whether the State of Washington will be extending the deadline for local governments to use unspent funds on the Coronavirus Relief Fund for Local Governments. Their response was that there will not be an extension of dollars allocated to local governments. If more funding is provided to local governments, it will most likely come from future federal funding packages and will be distributed to local governments through a completely new contract. So far there is no news on if or when that could happen. City of Oak Harbor audit exit conference The State Auditor’s office held their audit exit interview with the City earlier today. The auditors reviewed the City’s management records and actions and noted no findings. A copy of the audit report will be provided to Council. Mayor Pro Tem Munns and Councilmembers Servatius and Woessner attended on behalf of the Council, along with Mayor Severns, City Administrator Oborn and Finance Director Gold- man, and staff. He voiced appreciation for the fine work by staff that produced a successful audit. Anonymous Comment from Comment Box The City received anonymous comments in our City Hall comment box, which Mayor Severns found in checking the box this morning. He has forwarded the comments to the City Council for their review. He noted the City welcomes comments from employees and members of the public alike. The comment box is located in the lobby of City Hall. Comments may be signed or anonymous. b. Councilmembers Mayor Pro Tem Munns, and Councilmembers Wasinger, Mack, Goebel and Woessner pro- vided their respective comments and announcements. 6. PUBLIC HEARINGS & PUBLIC MEETINGS a. None. Regular Meeting Minutes- February 2, 2021 Page 3 of 5 7. ORDINANCES & RESOLUTIONS a. Ordinance No. 1922: Amending OHMC 5.25.080 entitled “Vehicle Inspection and Mainte- nance” referring to age of Transportation Network Company Vehicles City Consulting Attorney Weed provided the background regarding the proposed amendment. The City currently allows for vehicles used for this purpose to be no more than ten years of age. Research shows that most municipalities use fifteen years as a maximum age, and this has been bought to the City’s attention by area providers. Mayor Severns confirmed no public comment was received. Mayor Pro Tem Munns provided her respective questions and comments. Motion: Mayor Pro Tem Munns moved to adopt Ordinance No. 1922 as presented. The motion was seconded by Councilmember Servatius and passed unanimously. 8. CONTRACTS & AGREEMENTS a. Professional Services Agreement: Transpo Group to finalize plans at the Pasek Location for Waterfront Pedestrian Improvements City Engineer Bridges provided background regarding the proposed Agreement. He explained the Agreement is necessary to complete the sidewalk realignment design effort at the Pasek Sewer Vault location. Mayor Severns confirmed no public comment was received. Mayor Pro Tem Munns and Councilmembers Servatius and Woessner provided their respective ques- tions and comments. Motion: Councilmember Servatius moved to authorize the Mayor to sign the Professional Services Agreement between the City of Oak Harbor and Transpo Group on the Pasek Sewer Vault Sidewalk Realignment project. The motion was seconded by Councilmember Woessner and passed unani- mously. 9. OTHER ITEMS FOR CONSIDERATION None. 10. REPORTS & ITEMS FOR DISCUSSION None. 11. EXECUTIVE SESSION Mayor Severns announced that the City Council would go into executive session for the purpose of discussing potential litigation with legal counsel per RCW 42.30.110 (1) (i). Anticipated duration was ten minutes. He noted Executive Sessions are not open to the public. Regular Meeting Minutes- February 2, 2021 Page 4 of 5 The Council entered into Executive Session at 6:40 p.m. The Council came out of the executive session at 6:50 p.m. Mayor Severns noted no action would be taken regarding the matter discussed. ADJOURN Motion: There being no further business, Mayor Severns called for a motion to adjourn. Mayor Pro Tem Munns moved to adjourn, seconded by Councilmember Servatius. The motion was approved by a unan- imous vote, therefore the meeting adjourned at 6:52 p.m. Certified by Julie Lindsey, City Clerk Regular Meeting Minutes- February 2, 2021 Page 5 of 5