City Council

Oak Harbor City Council Regular Meeting Minutes April 6, 2021 Due to COVID-19, there was NO physical meeting location per WA Proclamation 20-28. Meeting was viewable live via YouTube and was telephonically available at (623)404-9000, Meeting ID: 149 766 1467 (NOTE: Audio only, No Comments). CALL TO ORDER Mayor Severns called the meeting to order at 6:00 p.m. Invocation – Led by Pastor Mark Bahr, Redeeming Grace Church Pledge of Allegiance – Led by Mayor Severns ROLL CALL City Council Present: Videoconference Staff Present: Videoconference Mayor Robert Severns City Administrator Blaine Oborn Mayor Pro Tem Munns Finance Director David Goldman Councilmember Tara Hizon Development Services Director David Kuhl Councilmember Joel Servatius Senior Planner Cac Kamak Councilmember Erica Wasinger Project Engineer Alex Warner Councilmember Jim Woessner Harbormaster Chris Sublet Councilmember Jeff Mack - Absent Central Services Supervisor Sandra Place Councilmember Goebel - Absent Parks Lead Tally Hucke Archaeologist/Project Coordinator Gideon Cauffman Fire Chief Ray Merrill Police Chief Kevin Dresker Assistant City Attorney Anna Thompson Communications & IT Manager Sabrina Combs City Administrator Assistant Lisa Felix City Clerk Julie Lindsey Also in attendance: City Consulting Attorney Brett Vinson of Weed, Graafstra & Associates EXCUSE ABSENT COUNCILMEMBERS Motion: Councilmember Servatius moved to excuse Councilmembers Mack and Goebel, seconded by Mayor Pro Tem Munns, motion was approved by a unanimous vote. 1. APPROVAL OF AGENDA Mayor Severns called for changes to the agenda? Hearing none, the agenda was approved as presented. Regular Meeting Minutes- April 6, 2021 Page 1 of 6 2. PRESENTATIONS a. Proclamations None. b. Honors & Recognitions None. c. Community Presentations i. Oak Harbor Garry Oaks Society Pin Presentation – Laura Renninger, President. Garry Oakes President, Laura Renninger read a letter kicking off the celebration of the Year of the Oak. Pins depicting a Garry Oak Tree and commemorating the Year of the Oak were provided to the Mayor, City Council, City staff and City Boards and Commissions members. Mayor Severns thanked Ms. Ren- ninger and the Garry Oak Society for the pins and for their work in the community. 3. CITIZEN COMMENT PERIOD Mayor Severns explained citizens could comment on subjects of interest. Public comment could be submitted electronically to the City Clerk at jlindsey@oakharbor.org or by calling 360-279-4539 after 5 p.m. on the Friday preceding the meeting and prior to the meeting. To ensure comments are recorded properly, please state your name clearly when leaving a message. Please limit your comments to three minutes. While not submitted as specific to this evening’s Council meeting, the City did receive the additional comments since the March 16th Council Meeting. These comments were provided on screen as part of the meeting record and were forwarded to the City Council. 4. CONSENT AGENDA Consent Items a. Approval of Payroll and Accounts Payable Vouchers b. Minutes of the March 16, 2021 Regular Council Meeting and March 24, 2021 Council Work- shop c. Memorandum of Understanding: City of Oak Harbor and Whidbey Island Arts Council 2021 d. Resolution 21-08: Accepting Oak Harbor Youth Sailing Shed by Bill of Sale, and approving the Bill of Sale and Use Agreement for Oak Harbor Youth Sailing e. Resolution 21-12: Authorizing the Auction of an abandoned vessel for non-payment of Ma- rina charges Mayor Pro Tem Munns requested to pull Item 4.c.: Memorandum of Understanding: City of Oak Harbor and Whidbey Island Arts Council, 2021 Motion: With no objection to items a., b., d., and e., they were approved as presented. Mayor Pro Tem Munns provided her respective comments regarding item c. and requested clarification on whether the funds outlined in the MOU would benefit Oak Harbor students. City Administrator Oborn confirmed this and noted the professional services agreement that accompanied the MOU provided details to that affect. Regular Meeting Minutes- April 6, 2021 Page 2 of 6 Motion: Mayor Pro Tem Munns moved to approve consent agenda item 4.c., seconded by Coun- cilmember Servatius. Motion carried unanimously. 5. MAYOR, COUNCIL & STAFF COMMENTS a. Mayor Mayor Severns provided his respective comments and announcements. Community Response to COVID-19 City facilities remain open. They City has many options to conduct business and connect with staff vir- tually. Electronic bill pay, virtual development application meetings, virtual boards and commissions meetings, and an online comment portal are just a few of the ways in which the City continues to meet the needs of the community during this pandemic. More details and resources about the local impact of COVID-19 can be found on the website, www.oakharbor.org/covid19. Vaccinations The Community Guidance from Island County Public Health shows an uptick in cases. For information on vaccinations, see the link to Island County Public Health’s COVID-19 Vaccination Information page from our City Website and Facebook page. Please continue saving lives by practicing the three W’s •Wear your mask. •Watch your distance. •Wash your hands. And get tested if you have COVID symptoms or have been exposed. Oak Harbor Fire Department Assists in Vaccine Clinic Our own Oak Harbor Fire Department recently provided 12 people to assist with vaccinators at a clinic on March 27th, and at the clinic prior to that, they provided 8 people. On Saturday they served over 1,900 people through the clinic. There were a total of 20 vaccinators on site and at any given time 9 of those were our fire department personnel. They started at with set-up at 7:00 a.m. and concluded just after 4:00 p.m. Assisting for OHFD were: Captains Anderson, Schroer, Anema, and Engle, Fire Fighters: Holcomb, Fiske J, and Fiske B, Frondozo, Sokia, Greenburg, Chief Buxton and Chief Merrill. Chief Merrill called it a day well spent helping the community. City Meetings remain virtual at this time At the March 16th regular Council Meeting, City Attorney Grant Weed reviewed the legal provisions for resuming in-person meetings and the requirements for doing so. This would include: •Allowing only a 25% capacity in Council Chambers, •Maintaining 6-feet physical distancing, •Wearing masks, and •The ability to have the meeting available for public attendance. Considering the limited capacity of Council Chambers, any in-person meetings having public in attend- ance or more than minimal staff attendance would have to either be cancelled or moved to another location. Filming would still be required. Such a move would have to be noticed in advance. With this considered, at this time virtual meetings will continue until these requirements are no longer needed. Opportunity Council Relief Funds Available Great news for our utility customers! The Opportunity Council has COVID relief programs that allow them to pay or assist in paying water, sewer, and garbage fees for qualifying clients, beginning around mid-April. Last year the City received 35 payments totaling $23,171.43 from the Opportunity Council, a private, non-profit community action agency. Regular Meeting Minutes- April 6, 2021 Page 3 of 6 Tree City U.S.A. Oak Harbor has once again been designated a Tree City, U.S.A. for the past year of 202 per a letter we received from the National Arbor Day Foundation. City Employment Opportunities The City is currently accepting applications for a Temporary Accountant. More information and instructions on how to apply can be found at our City website, www.oakharbor.org/jobs 6. PUBLIC HEARINGS & PUBLIC MEETINGS a. None. 7. ORDINANCES & RESOLUTIONS a. Ordinance/Resolution No. 1925 amending OHMC 15.04.140 “Solid Waste Management” and OHMC 15.04.180 “Yard Waste” relating to Roll Cart Cleaning Charge Central Services Supervisor Sandra Place presented and provided background regarding the Ordi- nance. The current ordinance states, “The customer is responsible to keep the container maintained and serviceable for dumping or hauling…. in a sanitary condition….” Customers have requested new, clean containers and Solid Waste has been providing cleaning of the containers when a new one that is serviceable but dirty is requested. This ordinance amendment adds a roll cart cleaning fee to cover the cost of City staff time in providing this customer service. Mayor Severns confirmed no public comment received on this item. Councilmembers Servatius and Wassinger provided their respective questions and comments. Motion: Councilmember Servatius moved to approve Ordinance No. 1925, amending OHMC 15.04.140 “Solid Waste Management” and OHMC 15.04.180 “Yard Waste” relating to Roll Cart Cleaning Charge as presented. The motion was seconded by Mayor Pro Tem Munns. The motion passed unanimously. .b. Resolution 21-13: Amending the Master Fee Schedule City Consulting Attorney Brett Vinson presented the Resolution, amending the Master Fee Schedule as it applies to Ordinance No. 1920 relating to Model Homes review fee – OHMC 21.100.040(5), Ordinance No. 1915 relating to Fireworks Sale Permits – OHMC 5.40.040, Schedule B of the City’s Solid Waste Division to add the Roll Cart Cleaning Charge – OHMC 15.04.140(5)(c), and Schedule F amended to include a fee to reserve a City field for a sports season – OHMC 6.12.097(1)(c) and for a special event per day – OHMC 6.12.097(2)(c). He noted this was essentially a housekeeping resolution to take various fees from City Code and place them in the Master Fee Schedule. Mayor Severns confirmed no public comment was received on this item. Councilmembers Servatius, Hizon and Wasinger provided their respective questions and comments. Motion: Councilmember Hizon moved to approve Resolution 21-13, amending the Master Fee Sched- ule, as presented. The motion was seconded by Councilmember Wasinger. The motion passed unani- mously. Regular Meeting Minutes- April 6, 2021 Page 4 of 6  c. Resolution 21-14: Selecting the Master Plan Concept Two, Phase One for the creation of the Harbor Heights Sports Complex Communications and IT Manager Sabrina Combs presented the Resolution, explaining it was arrived at following the recommendation of the Parks Board and the consensus of the City Council at their March 24, 2021 Workshop. Mayor Severns confirmed one public comment was received on this item and this was displayed on the screen and forwarded to the Council as part of the meeting record. Councilmembers Servatius and Wasinger provided their respective questions and comments. Motion: Councilmember Servatius moved to adopt Resolution 21-14, selecting the Master Plan Con- cept Two, Phase One for the creation of the Harbor Heights Sports Complex. The motion was seconded by Councilmember Hizon. The motion passed unanimously. 8. CONTRACTS & AGREEMENTS a. Oak Harbor School District Lease Agreement for Fort Nugent Park – Extension Amend- ment City Administrator Oborn acknowledged the work of City Consulting Attorney Vinson, Central Services Supervisor Place and Parks Lead Hucke, for providing background for the item, extending the lease agreement for the use of Fort Nugent Park with the Oak Harbor School District. The west parcel is owned by the school district and the east parcel by the City. Mayor Severns confirmed no public comment received on this item. No councilmembers provided any respective questions and comments. Motion: Councilmember Wasinger moved to authorize the Mayor to sign the Amendment, extending the Lease Agreement for the use of Fort Nugent Park with the Oak Harbor School District from May 31, 2021 to February 28, 2023. The motion was seconded by Mayor Pro Tem Munns. The motion passed unanimously. 9. OTHER ITEMS FOR CONSIDERATION None. 10. REPORTS & ITEMS FOR DISCUSSION a. Transportation Benefit District Annual Report City Finance Director David Goldman provided the annual report for 2020. He noted the report is re- quired per City ordinance with revenues gained from a sales tax passed by the voters for improvements of local streets within the city limits. Director Goldman reviewed TBD funded improvements and showed upcoming projects for 2021 that were included in the City’s Capital Improvement Plan. Regular Meeting Minutes- April 6, 2021 Page 5 of 6 11. EXECUTIVE SESSION None. ADJOURN Motion: Motion by Councilmember Servatius to adjourn, second by Councilmember Woessner Motion was approved by a unanimous vote, therefore the meeting adjourned at 6:55 p.m. Certified by Julie Lindsey, City Clerk Regular Meeting Minutes- April 6, 2021 Page 6 of 6