City Council

Oak Harbor City Council Regular Meeting Minutes November 3, 2021 Due to COVID-19, there was both a physical meeting location and a virtual meeting per WA Proclamation 20-28. Meeting was viewable live via YouTube at www,youtube.com/cityofoakharbor and on Cable Channel 10/HD 1090 CALL TO ORDER Mayor Severns called the meeting to order at 6:00 p.m. Invocation – Led by Pastor David Parker, First United Methodist Church Pledge of Allegiance – Led by Mayor Severns ROLL CALL City Council Present: Staff Present: Videoconference Mayor Robert Severns City Administrator Blaine Oborn Mayor Pro Tem Beth Munns Finance Director David Goldman Councilmember Tara Hizon - Absent Development Services Director David Kuhl Councilmember Joel Servatius Interim Public Works Director Mick Monken Councilmember Erica Wasinger - Absent Associate Planner Ray Lindenburg Councilmember Jeff Mack City Engineer Alex Warner Councilmember Jim Woessner Fire Chief Ray Merrill Councilmember Millie Goebel Police Chief Kevin Dresker Human Resources Director Emma House Parks Supervisor Don Crawford Senior Services Administrator Liz Lange Development Services Admin Assistant Sarah Heller Finance & Performance Analyst Chas Webster Utilities Manager Sonney Wolfe Executive Assistant Macalle Finkle Public Information Officer / IT Manager Sabrina Combs City Clerk Julie Lindsey Also in attendance: Interim City Attorney Hillary Evans of Kenyon Disend, PLLC EXCUSE ABSENT COUNCILMEMBERS Motion: Mayor Pro Tem Munns moved to excuse Councilmembers Hizon and Wasinger, seconded by Councilmember Goebel, motion was approved by a unanimous vote. 1. APPROVAL OF AGENDA Hearing no objections to the agenda, it was approved as presented. Special Meeting Minutes- November 3, 2021 Page 1 of 5 2. PRESENTATIONS a. Proclamations - i. Honoring Veterans Day, November 11th and the September 11th National Day of Ser- vice and Remembrance commemorating the 20th Anniversary of September 11th, 2001. Read by Mayor Pro Tem Munns at the request of Mayor Severns and received by Fire Chief Merrill. Mayor Severns will deliver the Proclamation in person at a ceremony on November 11, 2021. b. Honors & Recognitions - None. c. Community Presentations – i. Whidbey Island Marathon 2021 After-Action Report presented by Jared Loranger, Fizz Events Jared Loranger of Fizz Events, who manages the Whidbey Island Marathon, provided the Council with a PowerPoint presentation on the successful return of the Marathon and the steps taken for additional COVID-19 protocols and safety. Roughly 1,200 people participated, coming from 31 states and 4 coun- tries, with 148 people coming from outside of Washington. He noted the Marathon is one of just three events that sell out hotels up and down the Island annually. Mr. Loranger reviewed the marketing efforts undertaken in support of the Marathon and thanked the Mayor and Council, City Staff, former Special Events Coordinator and Administrator Assistant to the City Administrator, Lisa Felix, The Oak Harbor Police Department, and the Skagit County Sheriff’s Office for their assistance. ii. Arts Commission Presentation by Mary Himes and Therese Kingsbury Ms. Mary Himes, the newest member of the Arts Commission presented a letter to the Council on the Commission’s behalf, thanking the community and the Council for their support and noting the need to continue to reach out to each other in positive ways, accepting out history and moving forward into the future. The letter stated the Angel of Creativity sculpture had not been communicated well along the way and was not meant as a replacement of the former windmill structure. The letter acknowledged rapid changes in Oak Harbor and how these changes all go through a process. 3. CITIZEN COMMENT PERIOD Mayor Severns explained citizens could comment on subjects of interest. Public comment could be submitted via the online webform, electronically to the City Clerk at jlindsey@oakharbor.org or by calling 360-279-4571 after 5 p.m. on the Friday preceding the meeting and prior to the meeting. To ensure comments are recorded properly, please state your name clearly when leaving a message. Please limit your comments to three minutes. The City Council received three new public comments and one addi- tional employee comment since the October 19, 2021 meeting. These were provided to Council and displayed as part of the meeting record. Hearing no other comments, the public comment period was closed. 4. CONSENT AGENDA Consent Items a. Approval of Payroll and Accounts Payable Vouchers b. Approval of Minutes of the October 19, 2021 Council Meeting and October 27, 2021 Coun- cil Workshop c. Professional Services Agreement: Fizz Events, Whidbey Island Marathon 2022 Special Meeting Minutes- November 3, 2021 Page 2 of 5 Mayor Severns called for any changes or objections to the consent agenda. Hearing none, the items were approved as presented. 5. MAYOR, COUNCIL & STAFF COMMENTS a. Mayor Mayor Severns provided his respective comments and announcements. Morale and Communication - Mayor Severns thanked City staff once again for providing their responses to his request for their thoughts on morale and communication and encouraged any other staff members who wished to provide their comments to please do so. Mayor Severns noted all comments were valuable and were being taken seriously. He reviewed the steps he is taking and will take, enlisting the City Council, to move forward. Mayor Severn’s remarks can be found in their entirety by viewing the video of this meeting online. Veterans Day – City offices will be closed on Thursday, November 11th in observance of Veterans Day. Garbage pick- up dates can be found on the City website under “News”. b. Councilmembers Councilmembers Mack, Woessner and Mayor Pro Tem Munns provided their respective questions and comments. 6. PUBLIC HEARINGS & PUBLIC MEETINGS a. Ordinance No 1932: Mixed Use Standards, Supporting Definitions and Land Use Matrix - . Associate Planner Lindenburg provided the staff presentation of the Ordinance, representing several months of work to update and make adjustments to Oak Harbor Municipal Codes 19.21, 19.20 and 19.08, each of which he reviewed for the Council. Mayor Severns opened the public hearing on Ordinance No. 1932. Three comments were received from the public via the online form. 1. Donyel Hussey, Non-Resident 2. LR Finlay, Non-Resident 3. Andrew Morrell, City of Oak Harbor Resident All three comments were provided to Council and displayed as part of the meeting record. Mayor Severns called for any other comments, and hearing none, closed the public hearing. Mayor Pro Tem Munns, and Councilmembers Woessner, Goebel and Servatius provided their respec- tive questions and comments. Special Meeting Minutes- November 3, 2021 Page 3 of 5 Motion: Councilmember Woessner moved to adopt Ordinance No. 1932, creating OHMC Section 19.21 “Standards for Mixed Use Development”; certain “permitted Land Use Matrix by Zone District” within Section 19.20; creating and revising definitions within removing redundant selections from 19.20 super- seded by the new land use matrix section. Councilmember Goebel seconded the motion, which carried unanimously. b. Ordinance No. 1938: CBD Zoning Code – Associate Planner Lindenburg provided the staff presentation as well, noting changes to the Zoning Code were approved by the Council on January 5, 2021. As the year progressed, staff found some minor language changes that were approved but not made. Mr. Lindenburg provided a listing of these for Council. Mayor Severns opened the public hearing on Ordinance No. 1938. No comments were received from the public online. He called for any other public comments and hearing none, closed the public hearing. Mayor Pro Tem Munns provided her respective questions and comments. Motion: Councilmember Goebel moved to adopt Ordinance No. 1938, Amending OHMC Sections 19.20.315, 19.20.320, and 19.20.325 “Central Business District” Mayor Pro Tem Munns seconded the motion, which passed unanimously. 7. ORDINANCES & RESOLUTIONS a. Resolution 21-29: Non-Represented Employees 2021-2022 Cost of Living Adjustment (COLA), Health Insurance Cost Share Adjustment, and Addition of Observed Holiday - Human Resources Manager House provided background information on Oak Harbor Municipal Code 2.34.080 regarding Compensation and reviewed the proposed resolution with the Council. On October 6, 2020, the Council approved Resolution 20-25, which authorized a retro-active COLA for non-repre- sented employees. The proposed Resolution 21-29 COLA amount is 2% retroactive for 2020 and 2% effective January 1, 2022, as well as an adjustment to the employee health insurance premium cost share change from 75%/25% to 80%/20% for dependent and family coverage, effective January 1, 2022. Also included in the Resolution is the addition of an observed holiday in recognition of Juneteenth be- ginning in 2022. Mayor Severns confirmed the City received no public comment on this item. Mayor Pro Tem Munns provided her respective questions and comments. Motion: Mayor Pro Tem Munns moved to approve Resolution 21-29 as presented, in accordance with having met the terms and conditions of Resolution No. 20-25, as approved by Councill on October 6, 2020. Councilmember Goebel seconded the motion, which carried unanimously. 8. CONTRACTS & AGREEMENTS a. Agreement between the Opportunity Council and the City of Oak Harbor for low-income utility payment assistance - Finance Director Goldman reviewed the item for Council, which would help in assisting City utility cus- tomers. He noted the approval by Council of Resolution 21-26 on October 19, 2021, which authorized Special Meeting Minutes- November 3, 2021 Page 4 of 5 the ability by the Finance Department to set up payment plans for utility balances that were accrued prior to the expiration date of the prohibitions on disconnections, refusing to reconnect, and charging late fees contained in the Governor’s Proclamation 20-23.16, as amended, and to mitigate the collection of late fees and service disconnections. Director Goldman provided the draft Interlocal Agreement withy the Opportunity Council. Interested customers would contact the Opportunity Council to see if they fur- ther qualify for funding assistance for their utilities. Mayor Severns confirmed the City received no public comment on this item. Councilmembers Goebel and Woessner provided their respective questions and comments. Motion: Councilmember Woessner moved to authorize the Mayor to sign the Low-Income Home Water and Wastewater Assistance Program Vendor Agreement with the Opportunity Council. The motion was seconded by Councilmember Goebel and passed unanimously. 9. OTHER ITEMS FOR CONSIDERATION None. 10. REPORTS & ITEMS FOR DISCUSSION None. 11. EXECUTIVE SESSION None. ADJOURN Motion: Motion by Councilmember Servatius to adjourn, seconded by Mayor Pro Tem Munns. Motion was approved by a unanimous vote, therefore the meeting adjourned at 7:49 p.m. Certified by Julie Lindsey, City Clerk Special Meeting Minutes- November 3, 2021 Page 5 of 5