City Council

Oak Harbor City Council Regular Meeting Minutes September 3, 2024 This was both a physical meeting location and a virtual meeting. Meeting was viewable via YouTube at www,youtube.com/cityofoakharbor, on Facebook, and on Cable Channel 10/HD 1090 following the meeting. CALL TO ORDER Call To Order and Native Lands Acknowledgement - Mayor Wright called the meeting to order at 5:30 p.m. He included the acknowledgement that the meeting was being held on the ancestral lands of the Coast Salish people and paid respect to those past and present. Invocation – Pastor Kevin Scott, Seventh Day Adventist Church. Pledge of Allegiance – Led by Mayor Wright ROLL CALL City Council Present: Staff Present/Videoconference Mayor Ronnie Wright City Administrator Sabrina Combs Mayor Pro Tem Tara Hizon Deputy City Administrator David Goldman Councilmember Jim Woessner Development Services Director David Kuhl Councilmember Bryan Stucky Parks and Recreation Director Brian Smith Councilmember Shane Hoffmire Police Chief Tony Slowik Councilmember Eric Marshall Police Captain Kevin Barton Councilmember Christopher Wiegenstein Fire Chief Travis Anderson Councilmember Barbara Armes City Engineer Alex Warner Principal Planner Cac Kamak Senior Planner Ray Lindenburg Central Services Manager Sandra Place Communications Officer Magi Aguilar Executive Services Coordinator Macalle Finkle City Clerk Julie Nester Also in attendance: City Attorney Hillary Evans of Kenyon Disend, PLLC EXCUSE ABSENT COUNCILMEMBERS Mayor Wright greeted all in attendance. He acknowledged all members of the Council were present. 1. APPROVAL OF AGENDA Mayor Wright requested changes to the agenda. Hearing non, the agenda was approved as presented. 2. PRESENTATIONS Proclamations – None. Regular Meeting Minutes September 3, 2024 Page 1 of 7 Honors & Recognitions – None. Community Presentations - None. 3. CITIZEN COMMENT PERIOD Mayor Wright noted citizens may comment on Consent Agenda items or subjects of interest not listed on the agenda at this time and that citizens would have the opportunity to comment on the remaining Agenda items during the meeting as appropriate. Citizens can also visit the City’s website prior to meetings for methods to submit public comment, or contact the City Clerk, Julie Nester by phone or email. When submitting comments, please include your name and address. Public comments sent anonymously or from a non-verifiable address will be shared with the Mayor and Council but will not be displayed. The City received several new public comments since the last regular meeting, which were displayed. Comments were received from: 1. William Turner, Blaine, WA, regarding support for the Naval Air Station. 2. Patty Stucky, Oak Harbor, providing ideas for and the promotion of local activities. 3. Joshua Benjamin, Oak Harbor, regarding the Mayor’s salary increase determination. 4. Jeanne Irvin, Oak Harbor, opposing Ordinance No. 1999. Mayor Wright asked if there were any members of the public present who wished to speak to any other items not listed on the agenda or on the consent agenda. He noted the Clerk would call on speakers in the order in which they signed in to speak. Mayor Wright asked speakers to please step forward to the microphone and state their name and address, and to please limit comments to three minutes. 1. Nolan Saltonstall, Oak Harbor, recent Oak Harbor High School graduate, and former member of the Mister Oak Harbor Royalty service organization, addressed the Council. He noted this was his last Council meeting before heading to college at the University of Washington. Nolan pro- vided an update on the organization’s service project, promotion of a recreation center. He thanked the Mayor and City Council for the City’s support and noted the incoming Royalty may decide to also adopt the project moving forward. Hearing no one with a desire to address the Council on non-public hearing items, the public comment period was closed. 4. CONSENT AGENDA Consent Items a. Approval of Minutes: City Council Meeting of August 13, 2024, and City Council Meeting of August 20, 2024 b. Approval of Payroll and Accounts Payable Vouchers c. Oak Harbor School District Interlocal Agreement – School Resource Officer d. Approval of Appointment: Brit Kraner – Planning Commission, Position #3 e. Approval of City Council Priorities Mayor Wright called for any changes to the consent agenda, Councilmember Woessner requested to pull item d. Approval of Appointment: Brit Kraner – Planning Commission, Position #3. Regular Meeting Minutes September 3, 2024 Page 2 of 7 Councilmember Stucky requested to pull item e. Approval of City Council Priorities. Mayor Wright called for a motion to approve the remaining consent agenda items as presented. Motion: Mayor Pro Tem Hizon moved to approve the remaining consent agenda items, seconded by Councilmember Wiegenstein. The vote on the motion passed unanimously. Mayor Wright called for discussion of the item(s) pulled. d. Approval of Appointment: Brit Kraner – Planning Commission, Position #3. Councilmember Woessner inquired whether this was the application which was already in process prior to the Council discussing potential changes to the confirmation process for Board, Commission and Committee applications. City Administrator Combs confirmed the application had been in process for some time and the individual had already been notified that the Mayor was submitting her appointment to the Council for approval. Councilmember Marshall noted he had been at the Planning Commission meeting in which the Chair resigned, and that he would like to see an updated process to include inter- views. Councilmember Hoffmire reported he was friends with the proposed appointee and would abstain from voting. Councilmember Wiegenstein noted he was in favor of slowing the process down and be- ginning with this appointment to fill the vacant Planning Commission seat. Councilmember Stucky in- quired whether there were additional applicants. City Administrator Combs confirmed there were not. She noted if the Council wanted to change the process for applicants, it would require changes to the ordinances and resolutions for each Board, Commission or Committee. Councilmember Stucky and Mayor Pro Tem Hizon both noted that since the proposed appointee was already put forward, they favored approving the appointment before making changes to the appointment process. Councilmember Armes favored waiting on the appointment and reviewing the appointment process further. Motion: With discussion concluded, Councilmember Stucky moved to approve the appointment of Brit Kraner to Planning Commission, Position #3. The motion was seconded by Mayor Pro Tem Hizon. The vote on the motion failed with Councilmember Stucky and Mayor Pro Tem Hizon in favor, Councilmem- bers Woessner, Armes, Wiegenstein, and Marshall opposed, and Councilmember Hoffmire abstaining. e. Approval of City Council Priorities Councilmember Stucky noted the Council had discussed the subject of representative form of govern- ment at the special workshop meeting during which priorities were rated by the Council. Mayor Wright noted staff had reviewed that meeting and the rating results in which the Council determined it was not a priority. City Administrator Combs affirmed this. Motion: Councilmember Stucky moved to approve the City Council Priorities as part of the 2025-2026 Biennial Budget process. Councilmember Hoffmire seconded the motion, which passed unanimously. 5. MAYOR, COUNCIL & STAFF COMMENTS a. Mayor’s Comments Mayor Wright provided the following comments: • Optics: There has been a lot of talk recently about optics. Some of these comments have been aimed at me, personally, and some have been aimed at the Council. As a community amplifier of positive things. I want to share the optics of how amazing our staff is with the Council and community. Regular Meeting Minutes September 3, 2024 Page 3 of 7 Our Police Chief met with Main Street business owners to build bridges and talk about police services. The Public Works department opened Regatta in time for back-to-school nights in our community. Our City Leadership Team met to talk about budget requests. By coming together, they learned what other departments were planning and discussed ideas for future programs and projects. The Arts Commission and some of our City Councilmembers gathered for the groundbreaking of the Angel of Creatividad Sculpture. City Administrator Combs and I attended an event at the high school to kick off the new school year. Our community is wonderful. In my opinion, the OPTICS are that we have an amazing team. I also want to give a shout out to the Communications Officer for always working with staff to share information with the community. • Oak Harbor Music Festival – It was my pleasure to give opening remarks for the Oak Harbor Music Festival. Thank you to President Cynthia Mason and the Board of the Oak Harbor Music Festival for another wonderful event! Additional thanks to our City crews and Police Department for their work to make this a fun and safe event for all. And thank you to the many volunteers, including members of my staff, who joined in to make this a great weekend of music. • Board and Commission Openings – The City has openings on a number of advisory boards and commissions, a list of which were displayed on the screen. Please fill out an application online if you are interested in serving. • Still Hiring: The City has openings for employment in several areas, including seasonal positions, evidence information specialist, bus driver, streets, and more. See our website for a complete listing. • Local Events: There are several terrific special events happening in our area, many of which are displayed on the screen. b. Councilmembers Councilmember Stucky provided his respective comments to thank Nolan Saltonstall for his attendance, and to confirm the number of openings on the Salary Commission. City Administrator Combs confirmed there was one opening. 6. PUBLIC HEARINGS & MEETINGS a. Public Hearing – Oak Town Properties, LLC, Petition for Annexation of three parcels: R13326-274-1130, R13326-291-1130, and R13326-281-0850. The properties are located on N. Oak Harbor Road and encompass approximately 5 acres. Mayor Wright introduced Principal Planner Cac Kamak to present background and other information on the annexation request. Principal Planner Kamak showed the properties on a transportation plan map and noted the properties are contiguous to the City to the south. As required by RCW 35A.14.120, the City Council convened a meeting with the initiating party on May 21, 2024. The City Council decided at this meeting: 1) to accept the proposed annexation; 2) require Regular Meeting Minutes September 3, 2024 Page 4 of 7 adoption of zoning (Industrial) simultaneously with annexation; and 3) require annexed properties to share City indebtedness. The property owners have filed the necessary documents with the City to proceed with the annexation process. The documents have been verified by the Island County Assessor’s office for sufficiency. Principal Planner Kamak noted that annexations are discretionary actions by the City and are based on the City’s goals and policies for urban growth. Goal 4 of the Urban Growth Area Element of the Com- prehensive Plan includes a list of policies to consider in making the final decision. A copy of the Urban Growth Area Element has been included for your reference (Attachment 3). In reviewing the proposed annexation against Goal 4 policies of the Urban Growth Areas Element, the following can be determined: • The properties are a logical extension of the City boundary and its services • No enclaves are created by the annexation • Utilities - The property is currently served by City water. A water connection agreement in 2001 was signed when the property was subdivided. The properties are not connected to the City’s wastewater system. On Oak Harbor Road, the closest connection is approximately half a mile away to the south in the vicinity of Crosby Avenue. To the east, there is a sewer currently serving W Erin Park Road that connects to Goldie Road, however, connection to this system has several issues since there are no public easements that allow for the connection. Connections to the sewer system will be challenging in either direction. The timing of the sewer connection to these properties will determine the full potential of the properties, however the property can still accommodate some limited development within its cur- rent capacity with uses such as storage/mini warehouses which requires minimum wastewater facilities, and the existing on-site system is in working order to accommodate the proposed development. Any other kind of substantial development will be dependent on the city sewer connections. Stormwater management facilities will need to be provided with development proposals and will be required to meet the City’s adopted standards. The properties drain eastward and southward with the water eventually flowing into the NE 7th Avenue wetlands. • Emergency Services - The Level of Service (LOS) impacts for Police and Fire are minimal at this time. However, if annexed and developed, will add to the City’s inventory of property to serve. As the City grows, these services must be evaluated to determine if LOS levels are maintained. • Transportation - The Transportation Plan indicates several future road connections (see Attachment 4) in this area to increase connectivity between Heller Road and Goldie Road. One such connection is indicated along NE 24th Avenue/W Erin Park Road and Oak Harbor to Heller Road. This future con- nection runs along the southern edge of the annexation property. Development of this property will require half street dedication and improvements. • Although sanitary sewer is currently not available to the property, the property is within the City’s UGA, contiguous to the city limits, benefits from an existing City water connection and should therefore be considered for annexation. Following the staff presentation, Mayor Wright opened the public hearing. He confirmed no comments had been received in advance of the public hearing and called on anyone present who wished to speak. Hearing no public comments, Mayor Wright closed the public hearing. Mayor Pro Tem Hizon and Councilmembers Hoffmire, Woessner and Marshall provided their respective questions and comments. Motion: Councilmember Woessner moved to adopt Ordinance No. 2008, annexing the Oak Town Prop- erties. Councilmember Hoffmire seconded the motion. The vote on the motion passed unanimously. 7. ORDINANCES & RESOLUTIONS Regular Meeting Minutes September 3, 2024 Page 5 of 7  a. None 8. CONTRACT & AGREEMENTS a. None 9. OTHER ITEMS FOR CONSIDERATION a. Purchase Authorization – Police Fleet Vehicles Police Chief Tony Slowik presented the item and praised the assistance of Central Services Manager Sandra Place. He explained the 2023-2024 biennial budget includes funds to replace seven (7) police fleet vehicles. On August 3, 2023, staff presented, and the City Council approved five (5) of the seven (7) that were ready to be replaced, and they have been ordered twice and canceled twice. On July 11, 2023, staff presented, and the City Council approved the remaining two (2) police fleet vehicles to be replaced. They have been ordered and canceled as well. On December 6, 2023, staff presented, and the City Council approved a purchasing co-op with the State of Arizona to increase buying for fleet vehicles. On March 7, 2024, staff presented, and the City Council approved the purchase of three (3) police electric vehicles; one (1) Ford F150 Lightning and two (2) Chevy Blazer EVs. Delivery of the Ford Light- ning is scheduled for September 6, 2024 and delivery of the Chevy Blazer EVs is pending. Staff has continued to find replacement solutions as the manufacturing and distribution of these vehicles are still limited. Communication with the State of Washington Department of Enterprise Services (DES) and with the State of Arizona State Procurement Office vendors are ongoing, as well as searching local dealerships and networking with other agencies are always in motion. The current status is that Ford has delayed building new Interceptor Hybrid SUVs to 2025 due to supply chain issues and redevelopment of the product line. There is no known date when hybrid vehicles will be available to purchase or how long it will take for delivery. The police department has not received the Chevy Blazer EV or completed upfitting the Ford Lightnings to assess its reliability for marked police fleet use. The level 3 electric charging station has not been installed under the Puget Sound Energy Grant. Charging limitations restrict the department's ability to quickly charge multiple emergency service vehicles. Staff proposed the purchase of four (4) Ford Interceptor SUVs with gas engines to stabilize the police fleet. Estimated Ford Interceptor SUV Cost: Vehicle Cost • $56,000 each (three (3) vehicles) • $62,000 (one (1) vehicle) Outfitting Cost • Estimate $15,000.00 each • Includes light bar and striping/wrap Regular Meeting Minutes September 3, 2024 Page 6 of 7 Total: • $71,000.00 each (three (3) vehicles) • $77,000.00 each (one (1) vehicle) By purchasing from the State Contract, the City fulfills our bidding obligations as required by City ordi- nance and saves costs by allowing the State to perform the bidding process. The funding for this replacement has been set aside in the Equipment Rental Replacement Fund and has been continually accruing replacement funds each year when the vehicles are not replaced. The 2024 replacement fund balance is $462,379.69. Councilmembers Hoffmire, Woessner, and Marshall provided their respective questions and comments. Motion: Councilmember Stucky moved to authorize staff to purchase four (4) 2024 Ford Interceptor SUVs from state contracts not to exceed $240,000 and an additional $60,000 for outfitting. Councilmem- ber Marshall seconded the motion, which passed unanimously. 10. REPORTS & DISCUSSION ITEMS a. None 11. EXECUTIVE SESSION a. Per RCW 42.30.110 (1) (c) – To consider the sale or lease of real property. Mayor Wright announced the Council would now move into executive session to discuss the sale or lease of real property per RCW 42.30.110 (1) (c). He stated the anticipated duration was fifteen (15) minutes. Mayor Wright noted action might or might not be take upon return to the open session. Execu- tive sessions are not open to the public. The Council entered into executive session at 6:14 p.m. At 6:29 p.m. the Council came out of executive session and resumed the open session of the regular meeting. Mayor Wright noted no action would be taken at this time regarding the item discussed. ADJOURN There being no further business, Councilmember Wiegenstein moved to adjourn the meeting, seconded by Mayor Pro Tem Hizon. The vote on the motion was unanimous, therefore the meeting was adjourned at 6:29 p.m. Certified by Julie Nester, City Clerk Regular Meeting Minutes September 3, 2024 Page 7 of 7