City Council

Oak Harbor City Council Workshop Meeting Minutes October 23, 2024 This was both a physical meeting location and a virtual meeting. Meeting was viewable via YouTube at www.youtube.com/cityofoakharbor, on Facebook, and following the meeting on Cable Channel 10/HD 1090 CALL TO ORDER Mayor Pro Tem Hizon called the workshop meeting to order at 1:00 p.m. ROLL CALL City Council Present: Staff Present/Videoconference Mayor Ronnie Wright - absent City Administrator Sabrina Combs Mayor Pro Tem Tara Hizon Deputy City Administrator David Goldman Councilmember Jim Woessner Development Services Director David Kuhl Councilmember Bryan Stucky Public Works Director Steve Schuller Councilmember Shane Hoffmire Parks and Recreation Director Brian Smith Councilmember Eric Marshall - absent Human Resources Director Emma House Councilmember Christopher Wiegenstein Police Chief Tony Slowik - absent Fire Chief Travis Anderson Councilmember Barbara Armes City Engineer Alex Warner Central Services Manager Sandra Place Finance Manager Chas Webster Grants Administrator Wendy Horn Executive Services Coordinator Macalle Finkle Communications Officer Magi Aguilar City Clerk Julie Nester Also in attendance: City Attorney Hillary Evans of Kenyon Disend, PLLC MAYOR Mayor Pro Tem Hizon welcomed all in attendance and confirmed that Councilmember Hoffmire was in attendance remotely. Mayor Pro Tem Hizon noted she was presiding at the request of Mayor Wright and provided the following statement: It is with deep sadness that that our community mourns the loss of Lieutenant Commander Lyndsay P. Evans and Lieutenant Serena N. Wileman of VAQ 130 from Naval Air Station Whidbey Island. Please join me in a moment of silence in their honor. A moment of silence was observed. Mayor Pro Tem Hizon continued, noting: Our heartfelt sympathies are with the families of these fallen Workshop Meeting Minutes October 23, 2024 Page 1 of 14 Naval aviators, and with the sailors and growler community of NAS Whidbey. Flags at the City of Oak Harbor have been lowered to half-staff. We join NAS Whidbey in asking that everyone provide each other grace and respect as we all grieve this loss. Thank you. Turning to the agenda, Mayor Pro Tem Hizon observed public comments are not normally taken at workshop meetings, although the Council may allow or request public participation on action items. There was one action item on the agenda today. Mayor Pro Tem Hizon noted staff had requested to move Parks and Recreation items A. and B. forward in the agenda to follow Council Comments and prior to the Monthly Department’s Report. Hearing no objections, the agenda was so amended. CITY COUNCIL COMMENTS There were no comments from members of the Council. PARKS AND RECREATION a. Action Item: Recreation Conservation Office “No Child Left Inside” Grant Application Grants Administrator Wendy Horn presented the action item for approval of the grant application. The Washington State Recreation and Conservation Office (RCO) administers a wide variety of grants. The No Child Left Inside (NCLI) grant provides quality opportunities for underserved, underrepresented and historically excluded youth to learn, play and experience the outdoors. The Washington State Leg- islature established the program in 2007 with two primary goals: to improve the overall academic per- formance, self-esteem, health, community involvement and connection to nature for youth; and to em- power local communities to engage youth in outdoor education and recreation experiences. The NCLI grant funds a range of outdoor education and recreation activities including environmental education, leadership development, outdoor recreation and adventure, stewardship activities and camp programs. The NCLI grant provides funding up to $75,000 over two years (July 1, 2025 – June 30, 2027). Oak Harbor’s Parks and Recreation Department is currently planning future activities. Funding will be requested to develop and offer the Whidbey Outdoor Ready Program, a comprehensive outdoor en- gagement program designed to foster environmental stewardship, outdoor skills, and community con- nection among underserved populations of children and families on Whidbey Island. This multi-part pro- gram consists of free outdoor preparedness classes for children, community outings, and a free summer camp, making outdoor recreation accessible for all, regardless of ability to pay. The program will be implemented in partnership with Sound Water Stewards and Washington State Parks, ensuring high- quality environmental education and stewardship opportunities. Grant applications are due to RCO by October 31, 2024. No financial match is required to accept the grant. No General Funds will be used for this project if the City is awarded the grant. Mayor Pro Tem Hizon confirmed that no public comments had been received regarding this item. She turned to the Council for their comments. Councilmembers Woessner, Stucky, Armes, Hoffmire, and Mayor Pro Tem Hizon provided their respec- tive questions and comments. Parks and Recreation Director Smith joined Grants Administrator Horn in responding to questions. Workshop Meeting Minutes October 23, 2024 Page 2 of 14 Motion: Councilmember Stucky moved to approve the application to the Washington State Recreation and Conservation Office for the No Child Left Inside grant. Councilmember Hoffmire seconded the mo- tion. The vote on the motion passed unanimously. b. Future of the Oak Harbor Marina Parks and Recreation Director Brian Smith and Harbormaster Chris Sublet reviewed the conditions and challenges facing the City of Oak Harbor Marina. They also reviewed information gathered from the public at two Marina Open Houses, and shared comments from the Marina Advisory Committee. Harbormaster Sublet reviewed the presentation for a discussion of options and strategies for the future, with the goal being to provide enough information to the City Council to determine which option and funding sources they prefer and enable them to provide direction to staff at the November 19th City Council meeting. The Marina is 50 years old and showing signs of its age: Marina is silting in Breakwater failing Marina docks and systems failing The Channel into Oak Bay silting in: The cost to dredge the channel is estimated to be more than $50 million The channel is not considered a federal channel by the Army Corps of Engineers The cost of these projects is more than the Marina can afford. End of Service Duration Silt-in of Marina 5-8 years Breakwater 5-6 years Marina Infrastructure 0-5 Years Channel Silt In 10-15 years, estimated The Oak Harbor Marina is a regional marina. 77% of tenants are from Island County. • 49% Oak Harbor • 25% Coupeville • 3% Camano Island 6% of Marina tenants are from King County, 6% are from Skagit County, 3% are from Snohomish County, 3% from other Washington counties, and 5% from outside of Washington. Harbormaster Sublet provided a financial review: � Dredging the Marina ▪ $11.8 Million ▪ Use $1 million of reserves ▪ $862,716 annual debt service ▪ Bond payment reduced each year ▪ Currently $350,000 annually (ends in 2025 – next year) � Annual Marina Revenue ▪ $2.3 Million � Reserves = $ 2.2 Million � The dredging debt service may not be affordable from user fee revenues for the first few years Workshop Meeting Minutes October 23, 2024 Page 3 of 14 Harbormaster Sublet reviewed three potential options, each of which would involve a phased-in ap- proach: Removal and Replacement of the Marina Renovation of the existing Marina Closure of the Marina Remove and Replace the Marina • Includes: • Dredging - $11.8 million • Breakwater replacement - $7.5 million • Marina demolition and redevelopment - $24.9 million Estimated TOTAL COST is $44.2 Million Advantages 1. Get a brand new, modern marina 2. Accommodate larger boats 3. Reduced siltation 4. Extends lifespan by 30-50 Disadvantages 1. Most expensive option 2. May take several years to implement 3. Marina rates are expected to increase 4. Does not address the channel issue Renovate the Marina Includes: • Dredging - $11.8 million • Renovate docks, breakwater, electrical and mechanical - $13.2 million Estimated TOTAL COST is $25 Million Advantages 1. Less expensive 2. Less impact on rates 3. Faster implementation 4. Provides more time to determine Marina replacement options Disadvantages 1. Only extends Marina life by 10-15 years 2. Does not reduce siltation 3. Does not address the channel issue Close the Marina May be the only choice if funding is not addressed • Many Marinas are experiencing the same issues as the Oak Harbor Marina • It could be a “hard” or “phased” closure • Lost amenity for the Oak Harbor community and Whidbey Island • Cost to remove the infrastructure and improvements may exceed $10 million Advantages 1. City no longer financially responsible 2. May mitigate costs of owning a Marina Workshop Meeting Minutes October 23, 2024 Page 4 of 14 3. May reduce public concerns 4. Upland area may be repurposed Disadvantages 1. Phased closure may result in quicker failure of docks 2. No revenue source to fund removal of Marina 3. Loss of the estimated $5 million in annual economic revenue from the Marina. 4. City will lose the estimated $380k annually that the marina pays in support services. 5. Impacts to Marina staff. Parks and Recreation Director Smith led a discussion of Financial Strategy Three Strategies: � Formation of a Port District � Grants & Legislative Support � Special Taxes & Bonds � Others? Director Smith noted it was likely a combination of these strategies would be needed. He reviewed each strategy as follows: Port District 75 Ports in Washington • Primary goal is economic development support a North/City of Oak Harbor Port District • Geographic boundaries would need to be defined (city limits, school district, etc.) • Requires a 51% voter approval Advantages 1. Job creation 2. Increased grant opportunities 3. Long term financing of large projects 4. Streamlined operations and decision making Disadvantages 1. City relinquishes ownership and governance 2. Upland area may not be transferable 3. Lengthy process 4. There has not been a new Port District formed in approximately 30 years Grants and Legislative Support • Army Corps of Engineers does not have resources to assist a primarily recreational Marina • More grants are available for Port Districts than recreational Marinas • Appropriations through a political process and are limited • Most appropriations are tied to commerce and economic development • Have received them in the past ($300k – new pile hoops on F dock) Advantages • Does not have to be repaid • Can be used for matches for other funding sources • May publicize a project and attract more funding • Can be tailored for a specific project Workshop Meeting Minutes October 23, 2024 Page 5 of 14 Disadvantages • May be contingent on entire project being funded • Very competitive process • May take several years to secure • May require that the project area have a specific use in perpetuity Special Taxes And Bonds • Ask the voters for a Levy Lid Lift or Excess Bond Levy • The City only receives approximately one percent (1%) of the sales tax • Utility tax was recently adjusted • Implement a Business and Occupation (B&O) Tax with a high revenue threshold Advantages • Depending on B&O tax level – small percentage of businesses affected • Unlikely that a small amount would be passed down to consumers • Provides for a stable revenue stream Disadvantages • Business taxes have higher economic elasticities than property or utility taxes • Increased tax burden on local businesses • Other City priorities may earmark portions of a B&O tax • Necessitates increased community engagement Public Engagement September 12th Marina Tour and Roundtable Discussion September 18th Marina Future Options Open house September 21st Marina Anniversary Celebration and Info Sharing October 2nd Marina Future Options Open house #2 October 14th Marina Future Options and Public Comment MAC Meeting October 23rd Marina Future Options Council Workshop November 19th Marina Future Options at City Council Meeting A list if comments received through public engagement was shown. Marina Future Options poll: Renovate and Replace – 97 Renovate – 88 Close – 0 Marina Funding Strategy Poll Port District – 78 Grants & Legislative Support – 38 Taxes and Bonds - 43 Director Smith recapped the information shared as follows: � There are many challenges with the marina and more expected. � The Marina is a regional marina that serves mostly Oak Harbor residents. � The Marina can no longer afford the costs of larger or capital improvement projects. � There are 3 paths the City Council can choose for the Marina: ▪ Remove and replace the Marina ▪ Renovate the Marina ▪ Close the Marina Workshop Meeting Minutes October 23, 2024 Page 6 of 14 � There are 4 options to fund the Marina projects: ▪ Formation of a Port District ▪ Grants & Legislative Support ▪ Special Taxes & Bonds ▪ Other – Maybe move the Marina into the general fund � The public does not want to c lose the Marina ▪ Nobody wants Oak Harbor to become Oak No- Harbor � Staff will be seeking direction at the November 19th meeting ▪ Marina Options, Funding, and Projects Director Smith requested questions and comments from the Council. Mayor Pro Tem Hizon asked if there was any other input from Deputy City Administrator Goldman, who indicated he had nothing further. Public Works Director Schuller addressed the Council to ask them to consider a fourth option to include redevelopment of the Downtown area and to approach the U.S. Navy as to whether they could potentially take back the Marina or allow other agreements for development of the Marina upland areas and be- yond. Director Schuller noted the upland areas had been underutilized for approximately 80 years and believed upland development should be pursued first and foremost. He suggested the Council ask the City Attorney to research and confirm what areas belong to the City. Councilmembers Armes, Woessner, Stucky, Hoffmire, and Mayor Pro Tem Hizon provided their respec- tive questions and comments. ADMINISTRATION a. Monthly Departments’ Report City Administrator Sabrina Combs reviewed the report and touched on key projects. • New Grant Report • Budget • Marina Open House Events • Comp Plan • Annual Audit • Community Events and Partnerships • Construction Projects City Administrator Combs also noted several areas staff is working on: • Revising the Grant Application Process • Updating the City’s Procurement Policy • Providing a more detailed report of grant applications in the monthly report Councilmember Woessner provided his respective questions and comments, including Accessory Dwelling Unit requirements to potentially include Park Models. BREAK Mayor Pro Tem Hizon called for a short recess. The meeting resumed at 2:55 p.m. b. Updates for Advisory Boards and Commissions Workshop Meeting Minutes October 23, 2024 Page 7 of 14 City Administrator Sabrina Combs reviewed the current process and potential updates to the process for the selection of Board and Commission members. Current Process: • Online application is received via the web form • Submission is reviewed for eligibility • If a vacancy exists, the staff liaison contacts the applicant to discuss interest in the position • Staff recommendation is presented to the Mayor for consideration • Appointments are brought to the City Council for confirmation Applications Received over the past twelve months: � Arts Commission (3 responses, 7.7 %) � Civil Service Commission (0 responses, 0.0 %) � Historic Preservation Commission (2 responses, 5 1 %) � Investment Committee (2 responses, 5 1 %) � Law Enforcement Officer & Firefighter Disability Board (1 response, 2.6 %) � Lodging Tax Advisory Committee (6 responses, 15 4 %) � Marina Advisory Commission (10 responses, 25.6 %) � Parks and Recreation Advisory Commission (9 responses, 23. %) � Personnel Appeals Board (1 response, 2.6 %) � Planning Commission (3 responses, 7.7 %) � Police Community Advisory Board (8 responses, 20. 5 %) – restarted in 2024 � Salary Commission (7 responses, 17 9 %) (Note: not all applications met eligibility requirements, and in some cases, a single applicant expressed interest in serving on multiple advisory boards) Current Vacancies: • Civil Service Commission (1) • Historic Preservation Commission (3) • LEOFF Disability Board – Citizen (1) • Marina Advisory Commission (1) • Planning Commission (1) • Police Community Advisory Board (3) • Salary Commission (1) • Student Representatives for the 2024-2025 term (a student was appointed to Marina Advisory Commission in October and one applicant will be presented for consideration at November Arts Commission) City Administrator Combs reviewed recommended and proposed changes: Ex-Officio Review of Applications • Ex-officio Council Members will receive applications in the same manner as staff when applica- tions are submitted through the website. Interviews • Advisory Boards to interview candidates during regular meetings and make recommendations to the Mayor and City Council for appointments. Additional Proposed Application Questions Workshop Meeting Minutes October 23, 2024 Page 8 of 14  • Adding a check box where the applicant confirms that they can attend the upcoming scheduled meetings as listed on the City calendar. • How many advisory board meetings have you attended in the last six months? • What is the most important topic or project you feel this board is considering this year? • List your professional or volunteer activities that relate to the topics discussed by this board. • How does your background best serve the objectives of this board? • What do you feel a board or commissioner role includes? Expiring Terms and Resignations • Each October, staff will notify the Council of the terms expiring at the end of the calendar year (current year, pending today’s discussion). If a resignation occurs for an unexpired term, the Ex- Officio will notify the Council of any resignation. • Since applications are available online for individuals to submit to serve on an advisory board at any time, staff will pull applications submitted within the last six months. • Communications Officer will promote the open position(s) online with a link to the application for a 30-day period. • During the 30-day period, the Mayor will update Council on the number of vacancies and appli- cations received during Mayor’s Comments. • After 30 days, the Ex-Officio will schedule interviews at the next available advisory board meeting for all applications received which meet eligibility requirements. • After interviews, the Ex-Officio will forward the applicant or list of applicants to the Mayor for nomination to receive approval by Council at the next regular meeting. • Mayor will notify the City Clerk of the individual(s) for each advisory board that will be added to the next City Council meeting. • Meeting packet will include the application and interview questions. • City Clerk will invite the applicant(s) to attend the Council meeting. • If Council chooses, they may ask additional questions or provide comments to the applicant(s). Additional Considerations and Next Steps: • City Council may want to consider which advisory boards to include in any new process due to time constraints and eligibility requirements, such as the Lodging Tax Advisory Committee (LTAC). The LTAC grant process is short, and the positions must meet specific requirements. These factors impact the number of applicants we receive. • City Council may want staff and legal counsel to explore opportunities to combine boards if a related interest/function exists. This would require code amendments. • Council may want to consider which boards will include this new process because of timelines to complete actions on boards. For example, the Lodging Tax Advisory Committee (LTAC) may not have time to complete this process to review and score applications for the grant application process. Some positions on that board must meet specific requirements. These factors impact the number of applicants we receive. Councilmembers Woessner, Stucky and Mayor Pro Tem Hizon provided their respective questions and comments. Councilmember Hoffmire left the meeting during this discussion. c. Salary Commission Discussion City Administrator Combs noted this discussion was held at the request of members of the Council following the increase in salary for the Mayor and subsequently the increase to the salaries of the Council members. She provided a brief overview and reviewed the current resolution in place for the Salary Commission, including the rules and regulations of the Revised Code of Washington (RCW) governing Salary Commissions. Workshop Meeting Minutes October 23, 2024 Page 9 of 14 The City has had a Salary Commission since June 30, 2005. The Commission is made up of five Com- missioners and meets once per year or as called. The staff liaison to the Commission is the City’s Human Resources Director. There is currently one vacancy on the Commission. In the State of Washington, elected officials can either 1. Establish their own salaries and wait for them to become effective, or 2. Use a Salary Commission. Salary Commissions can implement pay increases at any time, although decreases cannot take effect until after the end of the official’s term in office. When a governing body sets the salary of its members, that salary cannot be increased or decreased after an election of during the official’s term. The Revised Code of Washington (RCW) 35.21.015(2) states the process and governance of Salary Commissions. The members of such commission shall be appointed in accordance with the provisions of a city charter, or as specified in this subsection: (a) Shall be appointed by the Mayor with approval of the City Council. (b) May not be appointed to more than two terms. (c) May only be removed during their terms of office for cause of incapacity, incompetence, neglect of duty, or malfeasance in office or for a disqualifying change of residence; and (d) May not include any officer, official, or employee of the city or town or any of their immediate family members. "Immediate family member" as used in this subsection means the parents, spouse, siblings, children, or dependent relatives of the officer, official, or employee, whether or not living in the household of the officer, official, or employee. The Salary Commission was established via Oak Harbor Municipal Code 2.02.010, which states: (1) There is created a salary commission for the city. The commission shall consist of five members, to be appointed by the mayor with the approval of the city council. (2) Not less than three shall be residents of Oak Harbor, the other two may be owners of businesses located within the city. (3) A member of the commission shall serve for a six-year term without compensation. The initial members shall be appointed for staggered terms. (4) Three members of such commission shall constitute a quorum and the vote of any three members of such commission concurring shall be sufficient for the decisions of all matters and the transaction of all business. (5) A member of the commission shall not be an officer, official, or employee of the city or an immediate family member of an officer, official, or employee of the city. For purposes of this section, “immediate family member” means the parents, spouse, siblings, children, or dependent relatives of an officer, official, or employee of the city, whether or not living in the household of the officer, official, or employee. Councilmembers Stucky, Woessner, and Mayor Pro Tem Hizon provided their respective questions and comments. City Attorney Evans observed that the City’s ordinance was pretty much verbatim that of other cities and counties. While the Mayor appoints members to boards and commissions, including the Salary Com- mission, all appointments are approved by the Council. The RCW is utilized throughout the state. The Salary Commission sets the salary for the Mayor and the Council. In strong mayor cities, the City Council universally sets the salary of the City Manager or City Administrator. The Salary Commission meets very infrequently, and are only required to meet once per year, so one may assume that if they have a meeting it is to review salaries and potentially take action. A more stringent notice could be included in the Com- mission’s rules of procedure, or simply change the format of the Commission agendas to emphasize action or potential action. Workshop Meeting Minutes October 23, 2024 Page 10 of 14 DEVELOPMENT SERVICES a. Flood Damage Prevention Code Amendment Development Services Director David Kuhl introduced Senior Planning Consultant Dennis LeFevre ex- plained that during the Department of Ecology’s (Ecology’s) visit in 2023, they reviewed city codes and permits processed in the flood plain and provided needed updates. This prompted proposed code amendments. Previous steps taken regarding Oak Harbor Municipal Code 17.20: • January 2024: City Council review draft incorporating mandatory and recommended regulatory changes from Ecology • Discussed impacts of National Marine Fisheries Service (NMFS) Biological Opinion (BiOp) and Fed- eral Emergency Management Agency’s (FEMA) response • Packet included: Citywide Habitat Assessment (Perteet, 2023) and Ecology recommended revisions. New steps taken and additional direction regarding Oak Harbor Municipal Code 17.20: • Email received from FEMA indicating Ecology’s changes represent WA State Model Ordinance, how- ever. • WA State’s Model Ordinance does not include necessary language for BiOp and Endangered Species Act (ESA) conformance • Staff used “Floodplain Management and the Endangered Species Act – A Model Ordinance” FEMA Region X, 2013 for additional code language (Attachment 1). Consultant LeFevre noted the importance of the additional step towards Endangered Specifies Act con- formance and reviewed current drafts to include: • Additional ESA language links with our Habitat Assessment. • OHMC will be consistent with state & federal model ordinances. • Habitat Assessment will be more effective for new developments. • Will put City in a better position to apply for FEMA’s Community Rating System. Next Steps: • State Environmental Protection Act (SEPA)/Department of Commerce (re-submittal) • Ordinance re-draft/review • Planning Commission and City Council Meetings (first quarter 2025) • Planning Commission and City Council Public Hearings & Adoption (second quarter 2025) Development Services Director Kuhl noted Consultant Lefevre was working on a rating system that will result in lower insurance premiums from this proactive approach. Mayor Pro Tem Hizon thanked Consultant Lefevre for his presentation. There were no additional com- ments or questions from the Council. FINANCE a. Mayor’s Proposed 2025-2026 Biennial Budget Overview Deputy City Administrator David Goldman presented the Mayor’s Proposed 2025-2026 Preliminary Bi- ennial Budget and reviewed the dates of meetings and hearings in the budget. Mayor’s Preliminary Proposed Budget - September 25, 2024 Mayor’s Proposed Budget - October 23, 2024 Public Hearing 1% Property Tax - November 6, 2024 Workshop Meeting Minutes October 23, 2024 Page 11 of 14 Public Hearing Proposed Budget – November 6, 2024 Public Hearing Adopted Budget - November 19, 2024 The budget document is comprised of the following areas: �Mayor’s Budget Message �Council Priorities � 2025-2026 Budget Highlights �Oak Harbor’s Organizational Structure �Budget Summary and Funds �Long-term Capital Plan The Mayor’s message highlights the delivery of City services, the value of staff, grant funding for capital projects, reduced utility rates, and City Council priorities. Deputy City Administrator reviewed the changes from the preliminary proposed budget versus the pre- liminary budget. Primary changes include: ▪ Capital - Fire Station 82. ▪ Capital - Annual Street Improvements. ▪ Capital - Pickleball Courts. ▪ Capital - Inclusive Playground. ▪ Solid Waste. ▪ Medical benefit premium costs. ▪ Grants. ▪ Council salaries. ▪ Interfund allocations – balancing. ▪ Beginning/Ending Fund balances – balancing. Decision Package / Personnel Request updates include: ▪ Fire overtime. ▪ Fire copier lease. ▪ Mayor / Exec. Admin. 0.2 FTE Communications Intern. ▪ Part-time to Full-time Code Enforcement Officer. Budget Highlights include: Parks and Recreation ▪ 2024 budget - Council budget amendment to add $190,000, partially balanced by $167,591 of revenues. ▪ These additions are included in the budget to continue through the biennial. ▪ Projected program revenues and expenses are on track to be lower than budget for 2024. ▪ Recreation requests not included previously in the budget. ▪ Personnel requests include seasonal and part- time: ▪ Camp Counselors ▪ Sports Officials ▪ Recreation Leaders ▪ Personnel would be scaled to programs. Workshop Meeting Minutes October 23, 2024 Page 12 of 14 Streets ▪ Costs rising from infrastructure projects Water Utility ▪ Identified rates will increase up to 20% Solid Waste Utility ▪ Identified rates will increase up to 20% Staff will need to bring some rate adjustments to the Council late in 2025 – early 2026. The Biennial Budget is made up of the following fund categories, all of which were reviewed: General Fund – 25% Enterprise Fund – 42% Internal Service – 22% Special Revenue – 8% Capital Projects – 3% Debt Service – less than 1% Deputy City Administrator Goldman reviewed the revenue and expenditure trends of all funds by cate- gory, as well as major revenue sources of the General Fund, and expenditures by department. Also reviewed was the Long-Term Capital Plan Overview. The Total Long-term Capital Plan for 2025- 26 = $62.9 million. The Total Long-term Capital Plan for 2025-30 = $129.7 million. Funding sources for the long-term capital plan include Grant/Debt Funding – 42% Carry Forward – 33% New Funding – 25% Future items to be included in the November budget include: ▪ $30,000. Respite Center modular 22-year-old roof replacement. ▪ $39,800. Additional carryforward for Marina Dredging project. ▪ Tweaks to programs and performance measurements. Councilmembers Woessner, Stucky, Mayor Pro Tem Hizon provided their respective questions and comments. Deputy City Administrator Goldman, City Administrator Combs, Development Services Director Kuhl, and Parks and Recreation Director Smith responded to questions. b. Master Fee Schedule Deputy City Administrator Goldman reviewed proposed updates to the Master Fee Schedule � Annual update scheduled for November/December. � Focus Areas: ▪ Development Services (Schedule A) ▪ Fire Inspections (Schedule C) ▪ Parks & Recreation (Schedule G and Addendum 2) � Additional revenues have not been budgeted, pending Council discussion/decision. Councilmembers Woessner, Stucky, and Mayor Pro Tem Hizon provided their respective questions and comments. Workshop Meeting Minutes October 23, 2024 Page 13 of 14 Deputy City Administrator Goldman was joined by Fire Chief Anderson, City Administrator Combs, and Parks and Recreation Director Smith in responding to Council questions and comments. ADJOURN There being no further business, Mayor Pro Tem Hizon adjourned the workshop at 4:57 p.m. Certified by Julie Nester, City Clerk Workshop Meeting Minutes October 23, 2024 Page 14 of 14