City Council

Oak Harbor City Council Regular Meeting Minutes December 17, 2024 This was both a physical meeting location and a virtual meeting. Meeting was viewable via YouTube at www.youtube.com/cityofoakharbor, on Facebook, and on Cable Channel 10/HD 1090 following the meeting. CALL TO ORDER Call To Order and Native Lands Acknowledgement - Mayor Wright called the meeting to order at 5:30 p.m. He included the acknowledgement that the meeting was being held on the ancestral lands of the Coast Salish people and paid respect to those past and present. Invocation – Chaplain David Lura, US Navy League. Pledge of Allegiance – Led by Mayor Wright ROLL CALL City Council Present: Staff Present/Videoconference Mayor Ronnie Wright City Administrator Sabrina Combs Mayor Pro Tem Tara Hizon Deputy City Administrator David Goldman Councilmember Jim Woessner Public Works Director Steve Schuller Councilmember Bryan Stucky Human Resource Director Emma House Councilmember Eric Marshall Police Chief Tony Slowik Councilmember Christopher Wiegenstein Police Captain Kevin Barton Councilmember Barbara Armes Fire Chief Travis Anderson Central Services Manager Sandra Place Cybersecurity Administrator Anthony Spears Communications Officer Magi Aguilar Executive Services Coordinator Macalle Finkle City Clerk Julie Nester Also in attendance: City Attorney Hillary Evans of Kenyon Disend, PLLC EXCUSE ABSENT COUNCILMEMBERS Mayor Wright greeted all in attendance. He noted all members of the Council were present. 1. APPROVAL OF AGENDA Mayor Wright requested any changes to the agenda. Hearing none, Councilmember Stucky moved to approve the agenda as presented. Councilmember Wiegenstein seconded the motion, which passed unanimously. 2. DISCUSSION ITEMS a. Interviews of the short-list of qualified applicants for City Council Position No. 5 Regular Meeting Minutes December 17, 2024 Page 1 of 11 Mayor Wright explained that the Council would conduct interviews of the four applicants selected for interviews by the Council at the December 10th Special Council meeting. Upon conclusion of the inter- views, he noted the Council would enter into an Executive Session to discuss the applicants per RCW 42.30.110 (1) (h) to evaluate the qualifications of a candidate for appointment to elective office and then return to the open session of the meeting for any additional discussion and the appointment of an applicant to Position No. 5. The Council conducted the interviews in the following order: Sandi Peterson James Croft James P. Marrow Tiffany Scribner Ms. Peterson was participating remotely. Staff escorted the three remaining applicants to an adjacent room to await their individual interviews. Interviews – The Council interviewed each of the four applicants. There were five questions included in the application that were asked of Council: 1. Why do you want to serve on the City Council? 2. What experiences, talents or skills do you bring to the Council and community that you would like to highlight? 3. Are there any regional issues or forums in which you have a particular interest or expertise? (e.g. transportation, water supply, human services, water quality, fiscal management, solid waste, parks and open space, etc.) 4. Do you want to serve on the City Council because of a particular local issue on which you want to work, or are your interests more broadly distributed? 5. Do you intend to run in the November 2025 election? Additional questions, posed to each applicant by Councilmember Stucky were: 1. What do you think is the role of a Councilmember in interacting with the public and how do you go about that role? 2. “Transparency” and “Accountability” are words that are often used by people running for office. In your own words, what does accountability and transparency mean to you? An additional question was asked of each applicant by Mayor Pro Tem Hixon: 1. Have you ever felt strongly or passionately about an issue and then realized you were wrong and changed your mind? Give an example. Additional questions were also posed by Councilmember Woessner: 1. What do you picture as the single biggest challenge this Council faces over the next few years? 2. How would you solve it? 3. EXECUTIVE SESSION Mayor Wright noted that with the interviews concluded, the Council would move into Executive Session per RCW 42.30.110 (1) (h) to evaluate the qualifications of a candidate for appointment to elective office. He announced the anticipated duration of the executive session was fifteen minutes, and ex- plained the Council would announce any extensions if more time is needed. Executive Sessions are not open to the public. Regular Meeting Minutes December 17, 2024 Page 2 of 11 The applicants were relocated to the Council Chambers. The Council entered into executive session in the Mayor’s Conference Room at 6:44 p.m. At 6:59 p.m. the Council announced an extension of the executive session for five more minutes to 7:04: p.m. At 7:04 p.m. the Council announced an additional extension of the executive session for five more minutes to 7:09 p.m. At 7:09 p.m., the Council announced an additional extension of the executive session to 7:14 p.m. At 7:14 p.m. the Council came out of executive session and resumed the open session of the meeting. 4. ITEMS FOR CONSIDERATON a. Selection and Appointment of Applicant to fill the City Council Position No. 5 Vacancy Mayor Wright thanked all who applied. He turned to the Council for any further discussion and a nomi- nation or nominations for appointment. He noted the Clerk could also poll the Council if they so pre- ferred. Mayor Pro Tem Hizon clarified that a councilmember could make a motion for appointment and see how that progressed or poll the Council and ask each councilmember whom they would select. Motion: Councilmember Armes moved to appoint James Marrow to fill the City Council Position No. 5 vacancy. Councilmember Marshall seconded the motion which passed by a vote of 4-2 with Mayor Pro Tem Hizon and Councilmember Stucky opposed. b. Administration of the Oath of Office Mayor Wright congratulated James Marrow and asked him to join the City Clerk at the microphone to take the Oath of Office. City Clerk Julie Nester administered the Oath. BREAK At 7:18 p.m. Mayor Wright announced the Council would take a short break for approximately twenty minutes before continuing the remainder of the agenda. Mayor Wright resumed the regular meeting at 7:38 p.m. 5. PRESENTATIONS a. Community Presentations – Inge Morascini – Whidbey and Camano Islands Tourism, Marketing and Program Manager Ms. Morascini noted she was new to her position with the organization, coming from a more than thirty- year career. She explained that Whidbey and Camano Islands Tourism was the third largest business in Island County behind the U.S. Navy and Island County Government. Ms. Morascini provided statistics Regular Meeting Minutes December 17, 2024 Page 3 of 11 on the growth of tourism in Oak Harbor and in Island County between 2004 and 2024, and how the funds provided by the City of Oak Harbor and other Tourism partners are used. Mayor Pro Tem Hizon and Councilmembers Marrow and Woessner provided their respective questions and comments. 6. CITIZEN COMMENT PERIOD Mayor Wright noted citizens may comment on Consent Agenda items or subjects of interest not listed on the agenda at this time and that citizens would have the opportunity to comment on the remaining agenda items during the meeting as appropriate. Citizens can also visit the City’s website prior to meetings for methods to submit public comment, or contact the City Clerk, Julie Nester by phone or email. When submitting comments, please include your name and address. Public comments sent anonymously or from a non-verifiable address will be shared with the Mayor and Council but will not be displayed. Comments on public hearing items will be taken during the public hearings portion of the meeting. The City received two new public comments since the last regular meeting, one from Kyle Renninger, of Coupeville regarding potential revision of parking and a young Garry Oak tree at Flintstone Park, and another from Alyssa Ann Thompson regarding the need for a no turn on red sign going into Charles Point NASWI to prevent accidents and cars running the red light.. Both comments were displayed. Mayor Wright asked if there were any members of the public present who wished to speak to any other items not listed on the agenda or on the consent agenda. He noted the Clerk would call on speakers in the order in which they signed in to speak. Mayor Wright asked speakers to please step forward to the microphone and state their name and address, and to please limit comments to three minutes. 1. Destry McKenzie of Oak Harbor spoke to re-address his comments from the November 19, 2024 Council meeting regarding the Mayor’s fence and code compliance. 2. Rita Cline of Oak Harbor identified herself as an active member of North Whidbey Little League since 1997. She noted concerns about the Master Fee Schedule discussion at the last Council workshop. Ms. Cline provided background information regarding the Little League’s 72-year relationship with the City. 3. Tim Stoker of Oak Harbor identified himself as the President of the North Whidbey Little League. He explained the Little League’s mission statement and noted they were a non-profit organiza- tion. He also cited concern for the Master Fee Schedule discussion and a desire to work with the City to keep costs low, noting other cities that do not charge or that pay a low flat rate for the use of fields. 4. Larry Eaton of Oak Harbor inquired about the loudspeaker broadcasts that he heard on occa- sion but were difficult to determine what was being said. He also asked if there was a plan in place for evacuation of the Island in the case of a tragic event or other crisis. Hearing no one else with a desire to address the Council, the public comment period was closed. 7. CONSENT AGENDA Consent Items a. Approval of Minutes: City Council Meeting of December 3, 2024 and the Special Council Meeting of December 10, 2024 Regular Meeting Minutes December 17, 2024 Page 4 of 11  b. Approval of Payroll and Accounts Payable Vouchers c. Approval of Interlocal Agreement with Whidbey and Camano Islands Tourism d. Resolution 24-17: Sole Source Software Contract Renewal – GovernmentJobs.com, Inc. – Neo Gov Core Human Resources Software e. Professional Services Agreement with Carollo Engineers for On-Call SCADA Services f. Professional; Services Agreement: Amendment No. 2 with David Evans and Associates, Inc. for Professional Engineering Services g. Professional Services Agreement: Amendment No. 1 with BHC Consultants, LLC for Con- sultant Services for Clean Water Facility Nutrient Optimization h. Washington Association of Sheriffs & Police Chiefs Traffic Safety Equipment Grant Applica- tion Mayor Wright called for any changes to the consent agenda. Hearing none he called for a motion for approval. Wiegenstein moved to approve the consent agenda. Councilmember Marrow seconded the motion, which passed unanimously. 8. MAYOR & COUNCIL COMMENTS a. Mayor’s Comments Mayor Wright provided the following comments: City Council Participation – Thank you to Mayor Pro Tem Hizon and members of the Council for attending and participating in several local events and holiday activities, including the Festi- val of Trees, NAS Whidbey Island Team Whidbey Holiday Celebration, the Holiday parade and Tree lighting, and thank you to Councilmember Armes for attending Representative Clyde Chavers town hall meeting in Coupeville. Thank You to City Staff: As we come to the close of this year, I would especially like to thank our staff for all that they do. We who sit here at the dais make the rules and set the policies, but our staff does the work to implement them. They are outstanding and I know the Council joins me in appreciating each of you and the work you do. City Office Closures – City offices will also be closed on Wednesday, December 25th in ob- servance of Christmas Day, and on Wednesday, January 1st in observance of New Year’s Day. Garbage collection will move to the next day for both closures. The Center will also be closed on December 24th. First Year in Office: On a personal note, I’d like to thank everyone for their support in my first year of office. There are as many opinions as there are people in our community. Everyone has a voice. I encourage you to participate and learn about the issues, and most of all to treat others with kindness and respect. We will not always agree on an issue, but we can agree on civil discourse. We have made some great progress this year, and I look forward to the new year. We will be celebrating the end of 2024 and the start of 2025 with New Year’s Eve fireworks at Windjammer Park! b. Councilmembers Regular Meeting Minutes December 17, 2024 Page 5 of 11 Mayor Pro Tem Hizon and Councilmembers Stucky, Wiegenstein and Marrow provided their respective comments. Mayor Pro Tem Hizon spoke to the question of emergency management. Councilmember Stucky expressed an interest in any information about other municipality’s fees. Councilmember Wiegenstein wished all a Merry Christmas and a Happy New Year and thanked all who applied for the open Council position and those who were selected and came for the interviews. Councilmember Mar- row expressed his thanked, noting he weas humbled, honored and delighted to be selected to fill Posi- tion No. 5. 9. PUBLIC HEARINGS & MEETINGS a. Ordinance No. 2014: Amendment No. 9 to the 2023-2024 Biennial Budget Deputy City Administrator and Finance Director David Goldman presented the final amendment to the 2023-2024 Biennial Budget, noting it was mainly a true-up of the end of the year. He reviewed and explained the differences between the budget amendments and adjustments and provided a fund bal- ance overview and summary. A budget amendment is when the overall amount of a fund’s budgeted appropriation increases. Amendments require a public hearing and approval of an ordinance. A budget adjustment is the movement of existing budget appropriation within a fund with no increase in the overall fund’s budget appropriation. 2024 Amendments: $20,276 to amend the General Fund (Fund 001) budget for modern vehicle pursuit technology and training using Law Enforcement Vehicle Pursuit grant funds. This was presented to City Council on October 3, 2023, item 9.a., and approved by the City Council on May 21, 2024, item 4.d. $5,100 for installation and $400 for electricity to amend the Shop Facility Fund (Fund 510.50) budget to fund the installation of a Mobile Air Quality Monitoring Station at the City Shop and electricity using Shop Facility Funds (Fund 510.50) with reimbursement from Northwest Clean Air Agency for initial expenses and electricity bills from rental income in connection with the Northwest Clean Air Agency License Agreement presented and approved by City Council on September 17, 2024, item 8.a. $23,950 to amend the General Fund Capital Projects Fund (Fund 007) budget to fund Amendment #1 to the Professional Services Agreement with Carletti Architects using available fire bond investment earnings as presented and approved by Council on November 6, 2024, item 4.c. $25,000 to amend the General Fund (Fund 001) budget for Officer Wellness Programs using Washing- ton State Criminal Justice Wellness grant funds approved by City Council on April 16, 2024, item 4.e. $25,000 to amend the General Fund (Fund 001) budget for bunker gear and bariatric training devices using Washington State Department of Labor & Industries Firefighter Injury and Illness Reduction (FIIRE) annual grant funds. This is a recurring annual grant program. $40,519 to amend the General Fund (Fund 001) budget using Economic Development Reserve funds to fund the Habitat of Humanity Affordable Housing fee waivers as approved by the Development Ser- vices Director and signed-off by Mayor on November 14, 2024. 2024 Adjustments $65,000 General Fund (Fund 001) adjustment using ending fund balance to partially fund the former City Administrator’s contractually obligated costs. Regular Meeting Minutes December 17, 2024 Page 6 of 11 $14,000 General Fund (Fund 001) adjustment using ending fund balance to fund the Skagit County Interlocal Drug Enforcement Unit (SCIDEU) contract as presented and approved by City Council on October 1, 2024, item 8.a. $95,000 Technology Fund (Fund 505.20) adjustment using ending net position to fund the purchase of Panasonic Laptops for Police Department as approved by City Council on November 19, 2024, item 4.c. $38,000 to amend the Shop Facility Fund (Fund 510.50) budget to fund the purchase of a 2024 Ford Bronco Sport 4WD using unspent funds in City’s motor pool division. This was presented and approved by City Council on August 20, 2024, item 4.c. $193,000 to amend the Water Fund (Fund 401) budget using ending net position to fund Anacortes water rates. There were no new changes to the Wage and Salary Schedule / Compensation Plan. Mayor Wright opened the public hearing. He confirmed no comment had been received. Mayor Wright requested any comments from those present. Hearing non, he closed the public hearing and turned to the Council for their comments. There were no comments from the Council. Motion: Councilmember Wiegenstein moved to adopt Ordinance No. 2014 Budget Amendment #9 amending the 2023-2024 Biennial Budget. Councilmember Marrow seconded the motion, which passed unanimously. 10. ORDINANCES & RESOLUTIONS - None 11. CONTRACT & AGREEMENTS a. Axon Body Worn Camera and Digital Evidence Storage 5-Year Purchasing Agreement Introduce Police Chief Tony Slowik to present. Police Chief Slowik provided background information. In 2020, the Oak Harbor Police Department pur- chased and deployed Axon body-worn video cameras for all sworn staff. When first considered, a police staff committee was formed to research numerous camera systems, reviewing camera durability, war- ranty, video quality, battery life, storage capacity, capabilities, and ease of use. It was determined that Axon’s system best suited the police department’s needs. Body-worn cameras have been found to improve legitimacy by enhancing transparency, aiding in investigating and resolving citizen complaints, providing scene documentation and evidence in criminal investigations, and reducing officers' time in criminal court. The initial purchase included body-worn cameras, support equipment, licensing, and cloud-based evi- dence storage. The initial contract included individual-issued devices for patrol officers and shared de- vices for detectives and police support officers, creating shared login profiles. Additionally, the police department purchased 4.5 Terabytes of limited cloud-based evidence storage and chose to manage the stored data as cost savings and to reduce the financial impact on the department's budget. From 2020-2024, the police department uploaded 73,502 videos to Axon’s secure, cloud-based digital evidence management system, totaling 17.7 terabytes of data. During that time, 20,186 videos were submitted electronically to the Island County, Skagit County, and Oak Harbor Prosecuting Attorney’s Offices for criminal investigations. Regular Meeting Minutes December 17, 2024 Page 7 of 11 Currently, the Police Department contracts 7.8 Terabytes of limited cloud-based evidence storage; however, the department has exceeded storage capacity by 499.3+ gigabytes and an average of 200+ gigabytes of new data is added monthly. Axon temporarily allowed for an increase in storage at no additional cost as a new contract is being considered. The proposed agreement includes unlimited storage. While the Oak Harbor Police Department primarily uses Axon’s cloud-based storage system to store body-worn video, the department's needs have changed since 2020. It intends to expand the storage of all digital crime scene photos, interview room videos, drone videos, and digital video evidence re- covered during an investigation, currently stored on thumb drives, records management software, and the police department server. The change in storage needs is driven by Criminal Justice Information Services (CJIS) storage compliance, evidence compliance audits, accessibility control requirements, and the need to improve staff efficiency when collecting and handling this material. The five-year total cost for the Axon Agreement is $191,864.76. The Police Department budgeted $25,000 per year in the 2025 and 2026 budget cycles and will use a $30,000 grant from the Department of Justice to cover the overages for these two years. The amounts for 2027 and 2028 will be planned in future budgets. Mayor Wright confirmed no public comments have been received. Hearing no comments from those present, he called on the Council for their comments. Councilmembers Woessner and Marrow provided their respective questions and comments. Motion: Councilmember Stucky moved to authorize the Mayor to sign the purchase agreement with Axon Enterprises, Inc, for body-worn and digital evidence storage and related user licenses for the Oak Harbor Police Department not to exceed $191,8564.76 over a five-year period. Councilmember Woessner seconded the motion, which passed unanimously. Extension of the Meeting Motion: Councilmember Wiegenstein moved to suspend the Council Rules of Procedure and extend the Council meeting past 9:00 p.m. Councilmember Stucky seconded the motion, which passed unan- imously. b. Professional Services Agreement with FCS Group for Impact Fees Deputy City Administrator and Finance Director David Goldman presented the agreement and intro- duced FCS Group consultant. John Ghilarducci to assist in answering any questions. Impact fees are one-time charges assessed by a local government against a new development project to help pay for new or expanded public capital facilities that address the increased demand for services created by development. The City currently uses two impact fees to help pay for new or expanded public capital facilities that directly address the increased demand for services created by that development: Parks and Transpor- tation. Parks Impact Fees were initiated in 1996 via Ordinance 1045. Transportation Impact Fees were initiated in 1997 via Ordinance 1103. Parks Impact Fees were updated in 2006 via Ordinance 1473. Other City ordinances affecting impact fees include: 1399, 1696, 1697, 1772, and 1735. But generally, the amount charged for impact fees hasn't changed in decades. During this time, there have been changes to state law that require impact fees to be scalable, meaning to be charged based on the size of residential and/or non-residential development. In addition, impact fees can be designed to take into Regular Meeting Minutes December 17, 2024 Page 8 of 11 account city goals such as increasing affordable housing. State law also permits impact fees to be collected to help pay for new and expanded public capital facilities for Fire and Schools. In light of the age of the impact fees Oak Harbor currently utilizes, changes in state law permitting more scalability and the ability to incorporate affordable housing factors, and lack of adequate state funding sources, it is probably time to update the City’s impact fees and explore adopting other impact fees. In April of 2024, a Request for Proposals (RFP) was published requesting Impact Fee rate consulting services. A few months later, three responsive proposals were evaluated with FCS Group (now known as FCS, A Bowman Company) rated to the highest. FCS also happened to be the lowest responsible bidder. The City used FCS Group most recently for the Utility Rates and System Development Charges study, so they are familiar with working with City staff and understand the City. If approved, work is expected to commence in January 2025 with completion estimated at mid-summer and adoption of any new or updated rates to take effect January 2026. Public Works, Development Services, Finance, and other staff are planning on working together over 2025-26 to develop an update to the Transportation Element of the City’s Comprehensive Plan and a 20-year Capital Improvement Plan. Staff will bring any changes that affect Transportation Impact Fees to City Council for consideration once that work is complete. The fiscal impact is $69,620. Funding: For Parks, Fire, and School impact fees, the General Fund will be the funding source. For Transportation impact fees, the Streets and TBD funds will be the funding source. Mayor Wright confirmed no public comments on this item had been received, and hearing none from those present, turned to the Council for their comments. Councilmembers Stucky, Marrow, Woessner, and Marshall provided their respective questions and comments. Motion: Councilmember Marshall moved to approve the professional services agreement between the City of Oak Harbor and FCS, a Bowman Company for an impact fees study to be conducted in the amount of $69,620. Councilmember Wiegenstein seconded the notion, which passed unanimously. c. Approval of a Professional Services Agreement with Kelley Create for Information Technology Support Services Executive Services Coordinator Finkle presented the agreement. The current contract for IT support services was entered into in December 2019 and extended by amendments through December 31, 2024. Due to organizational changes by the City, including hiring an internal Cybersecurity Administra- tor, the decision was made to solicit a new contract. On October 12, 2024, staff issued a Request for Proposals (RFP) for IT Support Services. Vendors were solicited from the Municipal Research Service Center (MRSC) Rosters, and notice was advertised in the Whidbey News-Times, Daily Journal of Commerce (DJC), and Builders Exchange of Washington, Inc. website. The City received four submissions before the 1 p.m. deadline on November 12, 2024. Proposals were from Ardor & Acorn, Cyemptive Technologies, Kelley Create, and Whidbey Tech So- lutions. An evaluation team was formed, and evaluators independently scored the proposals. Virtual interviews were also held with all four firms. Staff has negotiated the proposed four-year agreement with the top-ranked firm, Kelley Create. An overall expense increase was expected as compensation under the current contract had not been ad- justed since November 2020. This was seen across all four proposals. The proposed contract includes an increase in customized security and continuity services, as well as the ability to reduce standard Regular Meeting Minutes December 17, 2024 Page 9 of 11 managed support over the term of the contract. To facilitate the transition, staff recommends the new contract start on December 18, 2024, to cover a requested 45-day transition window. Mayor Wright confirmed no public comments had been received, and hearing none from those in at- tendance, called on the Council. Councilmember Stucky provided his respective questions and comments. Cybersecurity Administrator Spears also addressed questions. Motion: Councilmember Stucky moved to authorize the Mayor to sign a Professional Services Agree- ment (PSA) with Kelley Create for Information Technology Support Services. Councilmember Marrow seconded the motion, which passed unanimously. d. Approval of Third Amendment to Professional Services Agreement with Cyemptive Technolo- gies, Inc Executive Services Coordinator Finkle presented the amendment. She explained the current agree- ment expires on December 31, 2024. Kelley Create has indicated they will need approximately 45 days to onboard as the City’s new IT provider. Staff is proposing an amendment to the contract with Cyemp- tive Technologies, Inc. to bridge the gap between services. Mayor Wright confirmed no public comments had been received. No comments were provided by those Members of the public present. There were no questions or comments from the Council. Motion: Councilmember Marrow moved to authorize the Mayor to sign the Third Amendment to the Professional Services Agreement with Cyemptive Technologies, Inc. Councilmember Wiegenstein se- conded the motion, which passed unanimously. 12. OTHER ITEMS FOR CONSIDERATION a. Purchase Authorization – Automated Side Arm Loader Refuse Truck Central Services Manager Place reviewed the authorization request. The 2025-2026 biennial budget includes funds to purchase an automated side arm loader for the Solid Waste division. This additional truck will create redundancy and efficiency for operators, mechanics, and the City overall. Mechanically, automated side arm loaders are complex and expensive to maintain, though they are highly productive. They have several moving parts, and because of their high productivity, parts wear out frequently, creating downtime. Several sensors and controls require adjustment and maintenance. Properly maintaining these trucks when they must be on the road each day of the week has been a challenge for the mechanics. An additional truck will ensure that preventative maintenance can be completed on time, and if repairs are needed, the downtime will be reduced because another truck will be available to take its place. For operations, the goal is to maximize efficiency while minimizing costs. Two critical aspects of achiev- ing these goals are optimizing vehicle utilization and implementing strategic replacement planning. In- creasing the Solid Waste fleet by one truck will significantly improve operations, reduce expenses, and enhance overall fleet performance by focusing on these areas. Staff is proposing to use our cooperative purchasing agreement with Sourcewell, which will fulfill our bidding obligations as required by City ordinance and save costs by allowing Sourcewell to perform the Regular Meeting Minutes December 17, 2024 Page 10 of 11 bidding process. The City will receive a 25% discount on the cab and chassis, for a total savings of $70,136.75. If approved, a discount of $9,500.00 will also be offered and accepted for the payment of the chassis before it ships to the body manufacturer and will be applied to the base price before Wash- ington State sales tax is added. Manager Place explained that effective June 1, 2018, all local government subdivisions of the state, to the extent determined practicable by the rules adopted by the Department of Commerce (DOC), pur- suant to RCW 43.325.080, are required to satisfy 100% of their fuel usage for operating publicly owned vessels, vehicles, and construction equipment from electricity or biofuel. Staff obtained pricing on a Model 520EV, which would add $406,300 to the price of the cab and chassis. Based on this information, staff determined this was not practicable for replacement due to the cost of electric refuse trucks and our area's low availability of biodiesel fuel. In addition, the price to change the City’s fueling infrastruc- ture, operations, and maintenance is not feasible now, and the implementation costs are too high to justify. Mayor Wright confirmed no public comments had been received and none were provided at the meet- ing. Councilmember Woessner provided his respective comments. Motion: Councilmember Wiegenstein moved to authorize staff to purchase one (1) 2025 Peterbilt/La- brie automated side arm loader truck in an amount not to exceed $476,000.00, utilizing Sourcewell Bid Contract #32824-Peterbilt Motors and Contract#110223-LEGLabrie. Councilmember Marshall se- conded the motion, which passed unanimously. ADJOURN There being no further business, Councilmember Marrow moved to adjourn the meeting, seconded by Councilmember Wiegenstein. The vote on the motion was unanimous, therefore the meeting was ad- journed at 9:31 p.m. Certified by Julie Nester, City Clerk Regular Meeting Minutes December 17, 2024 Page 11 of 11