Marina Advisory Commission

M A R I N A A DV I S O RY C OMMITTEE May 3, 2021 Marina Advisory Committee Meeting 05.3.2021 Master Page 1 of 35  Marina Advisory Committee May 3, 2021 at 6:00 p.m. Committee Members Ken Hulett, Chairman J.J. Jones, Vice-Chairman Steve Hucke Jamie Pagel Ryan Bradley Due to COVID-19, there will be NO physical meeting location per WA Proclamation 20-28. To listen to the live meeting, please call (623)404-9000, Meeting ID: 540 416 2643 (NOTE: Audio Only, No Comments - For Comments, Email csublet@oakharbor.org) 1. Public Comment 2. Review of the March 1, 2021 meeting notes 3. Rowing Club Presentation by Mrs. Aguda & Mr. McGovern – Informational 4. Project Update – Informational 5. General Marina Update 6. Marina Advisory Committee Comments 7. Next Meeting – September 13, 2021 8. Adjourn Marina Advisory Committee Meeting 05.3.2021 Master Page 2 of 35  REVIEW OF M EETING N OTES F RO M M A RC H 1 , 2 0 2 1 Marina Advisory Committee Meeting 05.3.2021 Master Page 3 of 35  City of Oak Harbor March 1, 2020 Marina Advisory Committee 6:00 p.m. Regular Meeting Agenda Virtual Meeting Roll Call: Mr. K. Hulett __X__ Mr. J. Jones __X__ Mrs. J. Pagel __X__ Mr. S. Hucke __X__ Mr. Ryan Bradley_ X____ Staff: Chris Sublet, Blaine Oborn & David Goldman Public: Mr. Byron Skubi 1. Public Comment: • Mr. Skubi gave an update on the Oak Harbor Youth Sailing shed. He explained that it has been completed and that the kids are using it. 2. Review of the February 1, 2020 Meeting Minutes: • Approved, as written. 1. Oak Harbor Marina 2020 Financial Report – Discussion Mr. Hulett introduced the agenda item and Mr. Goldman. Mr. Sublet explained that there were 2 reports to review. The first one is the EDEN report that the City typically uses and then another report displaying graphs and historical information. Mr. Goldman also explained what the headers at the top of the EDEN report were and how to read the reports. He also spent a great deal of time explaining the Indirect Cost Allocation and how it is calculated. Mr. Sublet also gave an overview of some of the revenue and expense categories. After the Committee had reviewed the revenue and expense reports Mr. Goldman explained the options for either paying off the dredge bond or refinancing it. He said that the marina could pay off the current bond with the reserves, however it would deplete them. Mr. Goldman also explained that interest rates are very low right now and it may be possible to refinance the bond at a much lower interest rate. Discussion The MAC discussed the reports and had several questions regarding specific revenue and expense categories. They also discussed paying off the bond versus refinancing it. The consensus of the Committee was that it was not a good idea to deplete the reserves and that refinancing it sounded like a good option if it was “callable.” Mr. Goldman said that he would get more information and report back at another meeting. Action No action was taken. 2. 2021 Marina Rate Increase – Discussion Mr. Hulett introduced the agenda item and Mr. Sublet gave an overview of the new proposed rates. He explained that this was third year of a 4-year rate increase. Mr. Sublet also explained that most all rates were going to be increased by 3% effective April 1, 2021. Marina Advisory Committee Meeting 05.3.2021 Master Page 4 of 35  Discussion The MAC reviewed the rates and discussed if it was appropriate to increase the rates just 9 months after the last rate increase. They also discussed the elements (dredge fee, tax and etc.), that make up the total moorage bill and how we target our rates to be 80% of the average rates in the surrounding marinas. Action Mr. Jones made a motion to delay the April 1, 2021 rate increase until July 1, 2021. The motion was 2nd and passed with a 3-1 vote (in favor, Mr. Jones, Mrs. Pagel and Mr. Bradley - against, Mr. Hulett - absent, Mr. Hucke). 3. General Update • Mr. Sublet gave an update on the following: o Whidbey Row Club and how they are considering starting a rowing club at the Oak Harbor Marina. ▪ Mr. Skubi explained that he is a former oarsmen and rowing coach at Green Lake. He continued to say that it would be very difficult to have a club like this in the marina since the boats were so beamy and long and not very maneuverable. Mr. Skubi also said that there are a lot of factors to be considered for storage and launching. 4. MAC Comments • Mr. Jones made the following comments: • He thanked the marina staff for removing the snow from the docks during the recent snow event. • Mr. Bradley agreed • Mr. Jones also encouraged staff to find a way to leave the water on during freeze events. He said that to leave the water off for a week was too long. 5. Next regular meeting— April 5, 2021 6. Adjourn Marina Advisory Committee Meeting 05.3.2021 Master Page 5 of 35 R OW I N G C L U B P R E S E N TAT I O N BY M R S . AG U DA & M R . M C G OV E R E N Informational Marina Advisory Committee Meeting 05.3.2021 Master Page 6 of 35  City of Oak Harbor Oak Harbor Marina Memo To: Marina Advisory Committee From: Chris Sublet, Harbormaster CC: Date: 05/03/2021 Re: Rowing on Whidbey Staff has been approached by Mrs. CeCe Aguda and Mr. Padraic McGovern about potentially starting a rowing club in Oak Harbor. Their vision is that this club will service both children and adults and be operated like Oak Harbor Youth Sailing. Mrs. Aguda and Mr. McGovern will be giving a presentation and answering questions at the May meeting. This item will also be scheduled as an agenda item on the May 26th City Council Workshop and June 1st City Council meeting for final consideration. Staff is providing this information to the Marina Advisory Committee as an informational update. Please contact Chris Sublet at 360.279.4576 if you have any questions. Attachments 1. Rowing on Whidbey Proposal 2. Rowing on Whidbey Safety Plan 1 Marina Advisory Committee Meeting 05.3.2021 Master Page 7 of 35  ROWING ON WHIDBEY OAK HARBOR MARINA PROPOSAL APRIL 2021 Marina Advisory Committee Meeting 05.3.2021 Master Page 8 of 35 Overview The Oak Harbor Marina offers a unique opportunity for the community to access the water through par cipa on in the sport of rowing. A lifelong sport, rowing promotes healthy lifestyles, water safety, teamwork and social interac on. High quality a er-school ac vi es such as rowing have been shown to enhance social-emo onal learning and reduce nega ve behaviors in middle and high school students. Proposal Rowing on Whidbey, a new organiza on, requests to u lize outdoor space for shell storage and launch rowing shells from the Oak Harbor Marina. Community Interest Through a small scale social media campaign, 30 residents have a ended informa onal mee ngs and contributed to the forma on of a Board of Directors. Approximately 40% of the a endees have prior rowing, coaching or rowing club governance experience. Examples of similar programs ● Bainbridge Island Rowing operates a 170-person program from Waterfront Park in Eagle Harbor. h ps://bainbridgerowing.org ● Vashon Island Rowing operates an 80-person program from Jensen Point in Quartermaster Harbor. h ps://vashoncrew.com Other rowing opportuni es Whidbey Island residents interested in par cipa ng in rowing are required to travel to Evere , Bellingham or Sea le to do so; this is cost and me-prohibi ve for most. Rowing has a strong culture in the Northwest. Over 3,000 athletes race at annual championships for youth and adults. 8 universi es in Washington have programs from Division I to Division III. There are 22 community programs within 20 miles of the Puget Sound. New programs in South Kitsap, Kenmore and Tacoma demonstrate the strong value of rowing to the community. Community Partnerships Recognizing the impact of the sport, we have iden fied the following organiza ons as poten al partners in offering classes, camps and opportuni es for engagement. ● Oak Harbor Public Schools ● Coupeville Public Schools ● North Whidbey Parks and Recrea on ● Big Brothers and Big Sisters of Island County ● NAS Whidbey MWR Office 1 Marina Advisory Committee Meeting 05.3.2021 Master Page 9 of 35 Tourism and Event Opportuni es With the abundance of community rowing programs in the Puget Sound Region, opportuni es for compe on and social events are many. An annual “ Rega a” hosted by Rowing on Whidbey could showcase the natural splendor of the island and promote Oak Harbor businesses. Scope Rowing on Whidbey reasonably es mates the maximum capacity of the program according to the chart below. Given trajectories of growth at other clubs, we expect to reach this capacity within 3 years. Youth Summer Camp A endees 50 Adult Introductory Class A endees 50 Seasonal Youth Athletes 50 Year-Round Adult Athletes 50 Proposed Schedule of Team Programming Adults / Youth January 1- Dec 31 Saturday / Sunday 8:00 AM– 10:00 AM* Adults April 2 – October 15 Tuesday / Thursday 6:00 AM – 7:30 AM Youth March 1 – May 25 Monday - Friday 3:30 PM– 5:30 PM Youth July 1- Aug 31 Monday - Thursday 7:00 AM – 9:00 AM Youth Sept 1 – November 5 Monday - Friday 3:30 PM – 5:30 PM *Weekend prac ces shi to earlier start mes as daylight permits. Independent Rowing Once qualified for skill and safety, members may row independently (in singles or doubles) outside of these mes during daylight hours using “the pond” to enter Oak Harbor. Daily Ac vity We expect to have no more than 50 people on site at any given me. Shell Storage Currently, we have 6 boats needing storage. At our maximum capacity, we could expect to store 20 boats ranging from singles to eights. Two pairs of racks would hold these boats and take up approximately 2400 SF. We would store a 15 foot safety launch between the racks. Equipment Storage Rowing on Whidbey intends to rent a Marina storage locker to secure oars, safety equipment and supplies and workout equipment. 2 Marina Advisory Committee Meeting 05.3.2021 Master Page 10 of 35 Launching / Recovery of Shells Rowing shells can be launched from the boat ramp or to the south of the log boom into the pond. The docks at Oak Harbor Marina or Flintstone Dock are not suitable for the low freeboard of rowing shells. Insurance Rowing on Whidbey will carry insurance with limits of $3,000,000 aggregate and $1,000,000 per occurrence through the Na onal Governing Body (NGB) of USRowing. The policy is brokered by Willis Towers Watson. Details of coverage limits are linked here. Rowing on Whidbey will provide proof of coverage, along with a Cer ficate of Addi onal Insured lis ng the City of Oak Harbor as party. Safety Rowing on Whidbey is commi ed to a culture of safety. Club rowing opera ons will take place under supervision from a motorized safety launch. A first dra of a safety manual is a ached. Compa bility with other Marina Ac vi es Rowers and coaches are required to follow the Naviga on Rules of the Road. Rowing programs have demonstrated the ability to operate coopera vely alongside commercial and recrea onal users in busy marine environments such as Lake Union, Lake Whatcom and Eagle Harbor. Rowing on Whidbey understands the cycle of marina use and does not expect to row on high-traffic days (IE 4th of July, Hydro racing, Labor Day etc.) Oak Harbor Marina Memorandum of Understanding Rowing on Whidbey desires a coopera ve, symbio c rela onship with the Oak Harbor Marina. To that end, we would like to work together to create an MOU outlining the agreement and terms for use of the space. Part of this agreement would include regular mee ngs with the Harbormaster and Advisory Council to review safety con ngency plans, traffic pa erns, storage space, parking and other opera onal concerns. Rowing on Whidbey: Organiza onal Status Rowing on Whidbey will renew organiza onal membership in USRowing (the Na onal Governing Body) by May 31, 2021. Rowing on Whidbey has been incorporated with the State of Washington as a not-for-profit and intends to apply for an IRS 501c3 designa on by 12/31/2021. The following individuals have agreed to serve on the Board of Directors: CeCe Aguda Darryl Aguda Lori Deleuw Nancy Diamond Carmen Hargis-Villanueva 3 Marina Advisory Committee Meeting 05.3.2021 Master Page 11 of 35  John Porter Membership and Dues Rowing on Whidbey’s mission of crea ng an inclusive organiza on extends to our strategy of se ng membership and par cipa on fees. Recognizing that rowing can be an expensive sport, the organiza on will depend on volunteers to manage the opera on of the club. Support from experienced, paid hourly coaches will help drive growth while keeping costs low. We are targe ng $50 / month for adult athletes to par cipate. Youth par cipa on fees will likely range around $150 / month, depending on the extent of the program, future partnerships and grant support. 4 Marina Advisory Committee Meeting 05.3.2021 Master Page 12 of 35 Rowing On Whidbey Safety Manual DRAFT April, 2021 Marina Advisory Committee Meeting 05.3.2021 Master Page 13 of 35 Contents Overview……………………………………………………………………………………....3 Training Requirements……………………………………………………………………….3 Coach Training Requirements Athlete Training Requirements Heart Health Equipment and Facility Protocols…………………………………………………………..5 Emergency Assistance Land Activity Safety Rowing Equipment Safety Requirements Land Safety Requirements Launch Safety Requirements Launch Maintenance Requirements Inclement Weather Protocols On-Water Protocols………………………………………………………………………….9 Lighting Traffic Patterns Meeting Places Fixed Hazards Other Hazards Water Extraction and Access Points Inclement Weather 4-Oar Rule Emergency Response Procedures……………………………………………….............14 Emergency on Land Capsize or Swamping (Single, Double, Pair) Capsize or Swamping (Quad, Four, Eight) 2 Marina Advisory Committee Meeting 05.3.2021 Master Page 14 of 35 Overview The first priority of all members is the safety of all persons on the water and on land. The second priority of all members is the safety and maintenance of all rowing equipment. Failure to follow ROW safety policies can be grounds for suspension of member privileges or expulsion. Training Requirements Coach Training Requirements All ROW coaches are required to have: ● Valid Washington State boater’s license ● First Aid/CPR certification ● SafeSport certification Coaches are required to be trained and have knowledge in: ● Launch safety protocols ● Traffic pattern, including docking and boat ramp protocol ● Emergency extraction points ● Emergency response protocols ● Boathouse general knowledge ○ Where gas cans are located ○ Spare parts ○ Opening, closing and locking storage unit door ○ Rolling rack rules ○ Private vs. club equipment ○ AED and first aid location in storage unit ○ Boat storage ○ Life jacket storage for coxswains ○ Coxbox maintenance and location ● Weather Cancellation Policies ● USRowing Safety Video Athlete Safety Requirements 3 Marina Advisory Committee Meeting 05.3.2021 Master Page 15 of 35 All athletes must maintain a float test on file with ROW. ● Float Tests for adults are a 1-time requirement. ● Float Tests for youth athletes have a 6-year expiration term. Athletes must maintain updated Emergency Contact Information on the registration portal. Athletes regularly rowing singles should practice reentering a capsized boat each season. Athletes should annually review the USRowing Safety Video to maintain a working knowledge of emergency recognition and basic responses. Athletes and members are responsible to read periodic Safety Bulletins published in ROW newsletters. Athletes should wear high-viz or brightly colored gear while rowing to increase visibility and reduce the potential for collision. Independent Rowing for Adult Members Prior to taking out a club-owned single independently, adult members must demonstrate a thorough understanding of safety, boat handling rules and boathouse etiquette via the Captains Test. The Captains Test has both a written component and practical portion. This test can be administered by the Safety Chair or their designee. Heart Health Rowing is a strenuous activity. Sudden cardiac arrest can occur in young athletes due to previously undiagnosed heart conditions. ROW recommends that parents consider an ECG for youth athletes. UW Sports Cardiology and the Nick of Time Foundation are resources. 4 Marina Advisory Committee Meeting 05.3.2021 Master Page 16 of 35 Equipment and Facility Protocols Emergency Assistance Our Physical Location If you need to call 911, our access location is Oak Harbor Marina boat ramp. Address is: 1401 SE Catalina Dr., Oak Harbor, WA. AED- (1) at ROW (1) Storage Unit (for taking out on launches during practices/races) First Aid Kit (1) Storage Unit (2) Small first aid kit in each launch safety bag with basic items Coaches and athletes may encounter emergencies on land and on the water. Coaches should be ready to call 911 in the event of emergencies or perceived / potential emergencies. To call 911 or summon aid on Channel 16: ● State your location. ● State your phone number. ● State your situation. On-water emergencies should call 911. Emergency Response Obligations ● Coaches have a legal obligation to rescue athletes in their care. ● Coaches have a legal obligation to render aid to any parties in distress* on the water, however, rescuers need not endanger themselves in conducting rescues. ● Coaches have a legal obligation to summon aid (call 911) for parties in distress on the water or off. ● Coaches should not put themselves in dangerous situations to conduct a rescue. ● Coaches are not liable for damages as a result of good faith rendering of aid to a marine casualty. *Distress refers to danger of fire, sinking or situations that put people in the water which may lead to prolonged exposure, fatigue and / or drowning. Land-based Safety Athletes and coaches should take care when around the boat racks, in the storage unit, on the boat ramp, and in the parking area to avoid injury. 5 Marina Advisory Committee Meeting 05.3.2021 Master Page 17 of 35  ● Athletes should be alert at all times. ● Athletes carrying team boats should minimize talking in order to hear commands. ● Shoes should be stored in the boat. ● Bags should be stored on shelves in the storage unit. ● No running. ● Returning boats have right-of-way over launching crews Rowing Equipment Safety Requirements Athletes are responsible for inspecting their equipment prior to rowing. ● Bow Balls: Every boat must have a firmly attached ball of not less than 4 cm (1.5 inches) diameter on its bow. Where the construction or nature of the boat is such that the bow is properly protected or its shape does not represent a hazard then this requirement need not apply. If you are planning to use a ROW club boat and observe that the bow ball is damaged or missing, do not row that boat and please post the damage to iCrew. ● Heel Restraints: Heel restraints and “quick-release” mechanisms must be in proper and effective working order in all boats equipped with fitted shoes. These restraints should not allow the heel to lift more than 5cm (2 inches). ● Buoyancy: Bow and stern compartments function as individual buoyancy compartments and must be checked seasonally to ensure they will function as intended. Boats should meet minimum flotation requirements sufficient to support a swamped boat and its crew, with the top of the seats being no more than 5 cm below the surface of the static waterline. ● Lighting: See below. ● Whistles: All shells must be equipped with a whistle to aid in summoning aid in an emergency. Land Activity Safety Requirements The Safety Chair or designee, will maintain the following emergency response equipment and standards of facility. ● First Aid Kit in an accessible location in the storage unit ● AED located in the storage unit, available for coaches to take on the water ● First Aid Kit and Eye Wash station in the storage unit ● Basic Emergency response procedures should be posted in the storage unit ● Fuel is stored in a flammable liquid cabinet, outdoors, in accordance with SDCI requirements for flammable liquids. ● The area should be kept free of trip hazards. ● Oars and rigging can present a trip hazard if left on the ground. They should be stored in the storage unit when possible, and out of walking areas when not. ● Cords, ropes and hoses should not be left unattended on the floor. 6 Marina Advisory Committee Meeting 05.3.2021 Master Page 18 of 35 Launch Requirements: Safety Gear The Safety Chair or designee will ensure each launch has, in working order, the following emergency response equipment. ● Swim Ladder ● 18 PFD’s ● Paddle ● Fire extinguishers ● Marine VHF Radio ● Safety bag with: knife, 10 mylar blankets, splint and self-adhesive tape, small first aid kit including gloves, flash light, air horn, duct tape, safety line/throw rope, CPR/Face shield, rescue strap ● Navigation lights ● Bailing pump ● Spotlight ● Kill switch Launch Requirements: Maintenance The Equipment Chair or designee, will ensure safety launches are maintained in accordance with industry standards. ● Launches should be checked regularly for ○ Hull integrity ○ Steering ability ○ Lighting functionality ○ “Kill switch” functionality ● Launches should be kept free of debris to avoid trip hazards. ● Lines should be kept coiled or stowed neatly out of the way. 7 Marina Advisory Committee Meeting 05.3.2021 Master Page 19 of 35 Inclement Weather Protocols ROW reserves the right to cancel practice if the weather is deemed unsafe by a coach for practice. ● Fog ○ If you can't see land on the other side of the water, it is probably too foggy to row. ○ Coaches may decide to stay on land or cancel practice. ● Lightning ○ Outdoor practices will be moved indoors in the event of lightning. There is a 30 minute delay for on-water practice during which time athletes will remain indoors. The 30 minute clock will restart if lightning is observed within the 30 minute delay. ○ If indoor practices cannot run, for any reason, athletes will be sent home. ● Smoke ○ AQI 200+ (Very Unhealthy-Hazardous) - All Youth and Adult programming is canceled, stay home and do recovery activities. No independant rowing allowed. ○ AQI 150-199 (Unhealthy) - For Youth Programs: On-land workshops for groups at the coach’s discretion. Rowing sessions are canceled. For Adult Programs: coached sessions are cancelled. Independent rowing allowed. ○ AQI 100-149 (Unhealthy for Sensitive Groups) - Youth Programs: Rowing is allowed. Recommended that athletes do light, technical work with limited mileage and low intensity. Adult Programs: coached sessions may be cancelled at the coach's discretion. Independant rowing allowed. ○ AQI 99 and under (Good to Moderate) - all regular sessions will run as scheduled ● Snow / Inclement Weather ○ If Oak Harbor Public Schools are closed, Adult and Youth practices at ROW will also be cancelled. The Head Coach may also cancel practices, at their discretion, in the event of freezing temperatures or snow, regardless of Oak Harbor Public School’s decision. ● Wind ○ Anything over 12-15mph is considered dangerous conditions. Youth Programming: Look for an email from your coach for modified practices and be extremely cautious if you decide to take a boat out. 8 Marina Advisory Committee Meeting 05.3.2021 Master Page 20 of 35 On-Water Protocols Lighting ● All boats rowing out of the ROW, including safety launches, are required to have Coast Guard approved lighting when operating before sunrise or 1 hour before sunset. ● Coast Guard approved navigational lighting includes a combination or separate bright red and green sidelights mounted at the bow of the boat and visible for at least one (1) nautical mile from the side of the boat, and a bright white light mounted at the stern and visible for at least one (1) nautical mile for 360° around the boat or at least from the sides or behind the boat. Recommended lights: KraftLight Beacons. ● ROW provides lights for scheduled team practices only and not for independent club boat usage or private boat owners. ● Inadequate lighting including weak or poor batteries, or missing or broken lights represents one of the most significant safety concerns on the water. People without adequate lighting are a problem because other boats on the water may not see them. Poor or no lighting can result in severe injury and even death for people involved in a collision, not to mention property damage to boats and equipment. ● If lighting fails or becomes lost or disabled during a practice, the boat must immediately return to the marina under caution. ● Coaching launches operating in low or no light periods should carry spotlights sufficient to illuminate hazards at 80-100 yards in front of shells in a practice, with power supplies that are sufficient to last for the duration of a practice. ROW provides spotlights for safety launches. Traffic Patterns Rowers will maintain a circular, two-way traffic pattern around the perimeter of Oak Harbor. Safety on the water is everyone’s responsibility. Please observe the traffic pattern, look around frequently, and recognize that we row on a body of water frequented by power boats, fishing boats, and sailboats. Large power boats CANNOT stop quickly and should always be given wide berth. Fishing boats are often moving at a high rate of speed and therefore cast a sizable wake. 9 Marina Advisory Committee Meeting 05.3.2021 Master Page 21 of 35 MARINA OPENING TRAFFIC Rowing shells will allow motor boats to exit or return to the marina and boat ramp. Only shells accompanied by a coach’s launch will enter or exit through the marina opening. Independent rowers must launch and return through the pond, avoiding the marina opening. LAUNCHING PROTOCOLS Low tides may limit launching. When launching, make sure oars are down on the beach, and you have checked your equipment prior to putting the boat into the water. Tie in and make adjustments on the water to enable more members to access the beach. When launching from or returning to ROW, if the tide permits, approach shore in the “pond” at Launch Area #2 (see map). If the tide is low, requiring use of Launch Area #1 (the boat ramp), return or exit via the channel through the marina opening, taking care while traversing the marina opening. Listen for the horn of an approaching vessel. If you see another crew waiting to return to shore and you are already on the beach, please launch quickly; if you are not yet on the beach, do not put your boat into the water until the returning crew has cleared. After you have beached, quickly remove your oars and the hull to make space for other crews. Please note that hours of high traffic in the marina vary seasonally (Winter: ?? Summer: M-F 5-8am, 3-7pm; Sat/Sun 6am-8pm). Meeting Places After crews launch from ROW, there are common “meeting places” where they gather to tie in, adjust and await coaching instructions or recover/regroup between pieces. These can create congestion points, so crews and coaches should be aware of these common meeting places. ● In the pond south of the log booms ● On the north side of the marina ● Along F-dock ● By the old pier Fixed Hazards Help your crews steer clear of these common boat stoppers. When it’s dark, coaches can use the spotlight to illuminate them and give vocal direction to guide crews. ● The No-Wake buoy just west of the mouth of the marina ● Buoys along the north side of the marina 10 Marina Advisory Committee Meeting 05.3.2021 Master Page 22 of 35  ● “Enter” piling along F-dock ● The green and red Navigation pilings along the channel heading south ● The old pier ● Abandoned pilings ● Flintstone dock Other Hazards Floating debris: Storms and high tides bring in large amounts of driftwood from small pieces to large trees. Due to tidal currents, these will frequently change location during the time of practice. Always be alert. Often floating debris will lurk just below the surface. Whales and seals: marine mammals frequent these waters. If you hear a whale exhalation, stop, mark its location and be sure to navigate away from its path. Water Extraction and Access Points If you are on the water and need to get to the safety of shore quickly, it’s important to know where the main extraction points are. It is also important to know these locations in the event you need to be reached by emergency services. ● In the marina area o The shore along the pond o The beach along the east side of the channel o The shore along the north and east side of north side of the marina ● In the harbor area o Beach next to Flintstone dock o Windjammer Beach - from Flintstone dock west to beyond the houses o Windjammer Boat Ramp ● Outside the harbor o The beach along the north shore of Penn Cove o Monroe Landing Boat Ramp o Beach adjacent to Captain Whidbey Inn o Beach and dock at Coupeville Coupe Park (east of the Coupeville Wharf) Below is the waterway pattern for rowing around the marina and the harbor. Familiarity with this map is a prerequisite for rowing and coaching in Oak Harbor. 11 Marina Advisory Committee Meeting 05.3.2021 Master Page 23 of 35 Water Extraction and Access Point Maps 12 Marina Advisory Committee Meeting 05.3.2021 Master Page 24 of 35  13 Marina Advisory Committee Meeting 05.3.2021 Master Page 25 of 35 Club Equipment Use No ROW club 4+, 4-, 4x, or 8+ shell may be taken without the presence of a ROW launch driven by a qualified ROW launch driver. (See section on “Launches” below for how someone is qualified). Adult members may use club singles and doubles without the supervision of a coaching launch once they have passed the Captain’s Test. (See above.) Inclement Weather When practices are not cancelled in advance, coaches may choose to hold sessions on land. Unsafe conditions may include dangerously high winds, lightning storms, severe low tides, or other similar situations. Because weather patterns which may affect rowing safety are unpredictable and subject to sudden change, the decision to go on the water may not be made until the actual scheduled start time of the session. 4-Oar Rule During particularly cold weather the President of the Board of Directors or Safety Chair may invoke the "4-Oar Rule" without warning. Invocation of the 4-Oar Rule means: All club singles and doubles must be accompanied by a coaching launch. It applies to ROW boats and is highly recommended to private boats. We have doubles, fours, quads, and eights to get you through the cold weather, though fours, quads and eights require a coaching launch. The 4-Oar Rule is in effect when the 4-Oar Card is placed in the storage unit, and hung from the outdoor racks. Notice of the 4-Oar Rule will also be transmitted electronically to members. Violation of the 4-Oar Rule can result in suspension of rowing privileges. This is a rule instituted for our membership's safety. We have land-training classes to keep our members fit during these brief interludes when it is not safe to row. ● Buddies: It is STRONGLY RECOMMENDED that ALL boats not accompanied by launches go out with 'buddies' – i.e., another boat of comparable speed, and that the buddies remain together throughout the workout. 14 Marina Advisory Committee Meeting 05.3.2021 Master Page 26 of 35 Specific Emergency Response Procedures In the Event of an Emergency on Land ● Call 911 – report your location as Oar Harbor Marina boat ramp ○ Address: 1401 SE Catalina Drive, Oak Harbor, WA 98277 ● Ensure immediate safety of all athletes and members ● Call the athlete’s emergency contact to inform them of the situation. ● Call Director of Rowing Operations ● If a youth participant is involved: get Athlete’s Medical Release form from the filing cabinet in the Storage Unit. Be prepared to present to EMTs. ● If a youth athlete leaves in an ambulance, a coach should ideally go to the hospital to meet the parents and explain what happened and emergency response steps. ● Fill out an incident report - located in the storage unit near the door or online. In the Event of Capsizing or Swamping (single / double) ● Nearest coaching launch attends to the athlete(s) and calls other coaches for assistance as needed for remaining athletes on the water. ● Coaches should prioritize securing the safety of the athlete(s) before attending to equipment. ○ Other coaches may be called to assist with transporting or recovering equipment once the athletes’ safety is secure. ○ If the equipment is not rowable due to damage or because the athlete isn’t capable of rowing, the shell needs to be towed to the dock. ■ Remove oars and secure to launch ■ The boat may be secured to the launch and slowly towed, or depending on the launch, the boat may be placed on the launch ■ Pump out water before lifting to not put stress on hull ■ Report any damage on iCrew ● If the weather is mild or warm: ○ The capsized athlete(s) may elect to self-rescue if there is no damage to the equipment. ○ If the athlete(s) is unable or unwilling to self-rescue they should use the swim ladder to board the coaching launch. They can then return to the shell if able. ○ The athlete(s) and/or coach should bail water from the shell before the athlete(s) resumes rowing ● If the weather and/or water is cold: ○ The capsized athlete(s) should get in the coaching launch as quickly as possible. ○ Coaches should give the athlete(s) an emergency space blanket located 15 Marina Advisory Committee Meeting 05.3.2021 Master Page 27 of 35  in the green launch safety bags. ○ The athlete(s) should be returned to shore as soon as possible. Staff should immediately take action to prevent possible hypothermia. ■ The athlete(s) should go into a warm place and be given dry clothes and/or blankets. ■ Athletes should not be put in a warm shower. ■ Prioritize warming the athlete’s torso first and extremities second. ■ Call 911 if the athlete(s) show signs of hypothermia. In the Event of CapsizING or Swamping (four / quad / eight) ● Nearest coaching launch attends to the athlete(s) and calls in assistance as needed for remaining athletes on the water. ● Coaches prioritize securing the safety of the athletes before attending to equipment. ○ Other coaches may be called to assist with transporting or recovering equipment once the athletes’ safety is secure. ○ If the equipment is not rowable due to damage or because the athletes aren’t capable of rowing, the shell needs to be towed to the dock. ■ Remove oars and secure to launch ■ The boat may be secured to the launch and slowly towed. This will usually require the assistance of additional person(s) to help keep the larger boats properly aligned during towing. ● It is very hard to steer or reverse a launch towing a 4 or 8, take care with maneuvering and give the launch plenty of room to coast to stop ● To recover 4 or 8 on the dock, maneuver the launch close enough to pass off the shell to people awaiting to assist on the dock ● Pump water out of the boat before lifting ● Report any damage to the Equipment Chair ● If the shell has swamped: ○ Athletes should untie their shoes and exit the shell opposite their rigger. ○ Athletes should remove oars from the oarlocks and turn the shell upside down. ○ Athletes should gather at the ends of the shell and use it for flotation until coaches are able to provide life jackets. ○ Coaches should give life jackets to all athletes in the water prior to attempting to get anyone in the launch. ○ Once all athletes have life jackets on they may begin using the swim ladder to board the coaching launch. ■ Coaches should be cognizant of the weather conditions and avoid overloading the launch. ■ Additional launches may be required depending on the number of 16 Marina Advisory Committee Meeting 05.3.2021 Master Page 28 of 35  athletes and size of the launches. ■ If conditions are cold athletes should be given blankets. ○ Once all athletes have been recovered from the water coaches should return to shore as quickly as possible. ○ Equipment should be recovered once athletes are safely back on land. ● If the shell capsizes: ○ If the weather is mild or warm: ■ The capsized athletes may elect to self-rescue if there is no damage to the equipment. ■ If the athletes are unable or unwilling to self-rescue they should get into the coaching launch. They can then return to the shell if able. ■ The athletes and/or coach should bail water from the shell before the athletes resume rowing. ○ If the weather and/or water is cold: ■ The capsized athletes should get in the coaching launch as quickly as possible. ■ Coaches should give the athletes a wool blanket or emergency space blanket. ■ The athletes should be returned to shore as soon as possible. Staff should immediately take action to prevent possible hypothermia. ● The athletes should go into a warm place and given dry clothes and/or blankets. ● Athletes should not be put in a warm shower. ● Prioritize warming the athlete’s torso first and extremities second. ● Call 911 if the athlete(s) show signs of hypothermia. 17 Marina Advisory Committee Meeting 05.3.2021 Master Page 29 of 35 P RO J E C T U P DAT E Informational Marina Advisory Committee Meeting 05.3.2021 Master Page 30 of 35  City of Oak Harbor Oak Harbor Marina Memo To: Marina Advisory Committee From: Chris Sublet, Harbormaster CC: Date: 05/03/2021 Re: Marina Project Update As the Marina Advisory Committee is aware, staff is working on several projects that may have a significant impact on the marina. To ensure that the Marina Advisory Committee is well versed in these projects, staff feels that it may be beneficial to provide an update on each one. The chart below provides an update on the projects being worked on. Project Description Estimated Status Estimated Notes Cost Completion Beach Create a more $848,000 Waiting for TBD It is likely that this Enhancement usable and ranking project will not environmentally Grant and receive funding. friendly beach. funded funding. Stormwater Control stormwater $250,000 Waiting for TBD It is likely that this Runoff runoff and pollution ranking project will not by installing bio Grant and receive funding. swales and funded funding. increasing the angle of the launch ramp. Shading Remove all of D $0.00 Cancelled This project did not Reduction dock roofs and ½ rank high enough of E dock roofs. to move forward. Oak Harbor Construct an 18’ x $0.00 Completed March 2021 The building has Youth Sailing 40’ steel shed to been built and Building store OHYS gear. donated to the City. F Dock Repair and replace $300,000 In February Moffat Nichol is Windstorm F dock fence progress 2022 drafting design Damage boards, whalers, Insurance plans and getting Repair brackets, and claim permits. fasteners. $30,000 deductible 1 Marina Advisory Committee Meeting 05.3.2021 Master Page 31 of 35  Project Description Estimated Status Estimated Notes Cost Completion Marina Replace F dock $400,000 In February Moffat Nichol is Upgrade pile hoops, main progress 2022 drafting design Projects walkway whalers Commerce plans and getting and cement on B Grant permits. & E docks. Security Install 17 security $25,000 In June 2021 Going through the Camera cameras in the progress bid packet process Installation parking lot, office, 2021 to hire a vendor to entrance, gates budgeted complete the work. and on F dock. item WIFI Upgrade the WIFI $25,000 In June 2021 Finalizing plans Upgrade in the marina to progress and preparing to operate off new 2021 install equipment. access points and budgeted the fiber optic item supplied by the City. Entry Card Install card readers $19,000 In May/June A vendor has been Reader and keypads on progress 2021 selected however Upgrade main gate, This was they may have to restrooms, and originally wait for the WIFI to laundry room. budgeted be upgraded for 2022 before they and has proceed. been moved to 2021. Mariners Purchase Mariners TBD In 2021 Staff is performing Haven Haven and progress due diligence on Purchase operate as a the business and hauling and property. storage facility while considering options for the buildings. Staff is providing this information to the Marina Advisory Committee as an informational update. Please contact Chris Sublet at 360.279.4576 if you have any questions. ⚫ Page 2 Marina Advisory Committee Meeting 05.3.2021 Master Page 32 of 35 G E N E R A L M A R I N A U P DAT E Discussion Marina Advisory Committee Meeting 05.3.2021 Master Page 33 of 35  City Administrator's Report April 2021 Marina Reporting Period March 1 - March 31, 2021 Occupancy Dock Total Slips Total Total Vacant Percent Occupied Occupied A 53 53 0 100% B 82 75 7 91% C 55 53 2 96% D 85 49 36 58% E 71 58 13 82% F 52 41 11 79% G 15 13 2 87% S 8 8 0 100% Totals 421 350 71 83% 86% Feb-21 Total Slips Total Total Vacant Percent Occupied Totals 421 350 71 83% Mar-20 Total Slips Total Total Vacant Percent Occupied Totals 421 346 75 82% Summary *There were same number of slips occupied in March 2021 and February 2021 *The overall occupancy of the docks was 83% * 0.0% Compared to February * 1% gained Compared to March 2020 *The average percentage of occupancy on each dock was 86% in February * 0.0% Compared to February * 1% gained compared to March 2020 Marina Monthly Revenue Moorage $57,413.76 Storage Unit $10,938.53 Fence line Storage $1,732.69 Gasoline $2,714.36 (813.605 Gallons) Diesel $8,230.63 (3657.338 Gallons) Total $81,029.97 Marina Advisory Committee Meeting 05.3.2021 Master Page 34 of 35 M A R I N A A DV I S O RY C O M M I T T E E C OMMENTS Discussion Next Meeting—September 13, 2021 Marina Advisory Committee Meeting 05.3.2021 Master Page 35 of 35