Marina Advisory Commission

M A R I N A A DV I S O RY C OMMITTEE May 2, 2022 Marina Advisory Committee Meeting 5.2.2022 Master Page 1 of 17  Marina Advisory Committee May 2, 2022 at 6:00 p.m. City Council Conference Room 865 SE Barrington Drive, Oak Harbor, WA 98277 Committee Members Ken Hulett, Chairman J.J. Jones, Vice-Chairman Steve Hucke Ryan Bradley Curtis Adams 1. Public Comment 2. Review of the April 4, 2022, meeting notes 3. 2021 Marina Financial Report with David Goldman, Finance Director City of Oak Harbor - Discussion 4. Marina Parking Lot - Discussion 5. General Marina Update 6. Marina Advisory Committee Comments 7. Next Meeting – September 12, 2022 8. Adjourn Marina Advisory Committee Meeting 5.2.2022 Master Page 2 of 17  REVIEW OF M EETING N OTES F RO M A P R I L 4 , 2 0 2 2 Marina Advisory Committee Meeting 5.2.2022 Master Page 3 of 17  City of Oak Harbor April 4, 2022 Marina Advisory Committee 6:00 p.m. Regular Meeting Agenda Virtual Meeting Roll Call: Mr. K. Hulett __X__ Mr. J. Jones _X___ Mr. S. Hucke ____ Mr. Ryan Bradley_ X____ Mr. Curtis Adams ____ Staff: Mr. Blaine Oborn & Mr. Chris Sublet Public: Mr. Byron Skubi 1. Public Comment: • None 2. Review of the March 7, 2021, Meeting Minutes: • Approved as written 3. Marina Parking Lot - Discussion Mr. Hulett introduced the agenda item and reviewed the key points of the memo. Mr. Sublet explained the options outlined in the memo. He also explained that the rules apply to all marina tenants regardless of how long they have been marina tenants. He also explained that he does not believe that there is a perfect solution. Discussion The MAC discussed the parking challenge and agreed that there may not be a solution that works for everyone. They also discussed the options on the memo and other options. The MAC discussed the general parking challenges and how to expand the parking lot. Towards that end of the conversation, they discussed charging for parking in the first row of parking. The MAC decided to continue the discussion at the next meeting. Mr. Sublet suggested that the long-term parking issue be discussed at the May MAC meeting and the general parking be discussed at the September meeting. The MAC agreed. Action Mr. Jones will research charging for the first row of parking and explore options. He will report back to the MAC at the May meeting. 4. General Update • Mr. Sublet gave an update on the following: o Yacht club visits o Dredging 5. MAC Comments • There were not any comments. 6. Next regular meeting—September 12, 2022 7. Adjourn Marina Advisory Committee Meeting 5.2.2022 Master Page 4 of 17 2021 M ARINA F INANCIAL R EPORT W I T H D AV I D G O L D M A N , F I N A N C E D IRECTOR C IT Y OF O AK H ARBOR Discussion Marina Advisory Committee Meeting 5.2.2022 Master Page 5 of 17  City of Oak Harbor Oak Harbor Marina Memo To: Marina Advisory Committee From: Chris Sublet, Harbormaster CC: Date: 05/02/2022 Re: 2021 Financial Update The Marina Advisory Committee (MAC) has traditionally reviewed the previous year marina revenue and expense reports at the March or April meeting. Staff has included the 2021 marina EDEN Revenue and Expense reports (Attachment 1) for review and discussion at the May MAC meeting. The City of Oak Harbor Finance Director David Goldman will also be available to answer questions regarding the marina’s 2021 revenue and expenses. Please contact Chris Sublet at 360.279.4576 if you have any questions. Attachments 1. Revenue and expense reports for 2021 1 Marina Advisory Committee Meeting 5.2.2022 Master Page 6 of 17  1. Revenue and expense reports for 2021 revstat.rpt Revenue Status Report Page: 1 04/25/2022 9:12AM 410*.* Periods: 1 through 14 City of Oak Harbor 1/1/2021 through 12/31/2021 410 MARINA FUND Adjusted Year-to-date Prct Account Number Estimate Revenues Revenues Balance Rcvd 410.00 MARINA 410.00.308 BEGINNING FUND BALANCE 410.00.308.19.0000 BNP - RESTRICTED 0.00 0.00 0.00 0.00 0.00 410.00.308.89.0000 BNP - UNRESTRICTED 1,372,327.00 0.00 0.00 1,372,327.00 0.00 Total BEGINNING FUND BALANCE 1,372,327.00 0.00 0.00 1,372,327.00 0.00 410.00.317 EXCISE TAXES IN LIEU OF PROPERTY TAX 410.00.317.20.0000 LEASEHOLD EXCISE TAX 0.00 43,974.59 43,974.59 -43,974.59 0.00 Total EXCISE TAXES IN LIEU OF PROPERTY TAX 0.00 43,974.59 43,974.59 -43,974.59 0.00 410.00.321 BUSINESS LICENSES & PERMITS 410.00.321.80.0000 YACHT CLUB 2,881.00 2,880.98 2,880.98 0.02 100.00 Total BUSINESS LICENSES & PERMITS 2,881.00 2,880.98 2,880.98 0.02 100.00 410.00.332 FEDERAL REVENUES 410.00.332.92.1000 ARPA FEDERAL ASSISTANCE 49,025.00 49,025.00 49,025.00 0.00 100.00 Total FEDERAL REVENUES 49,025.00 49,025.00 49,025.00 0.00 100.00 410.00.333 FEDERAL INDIRECT GRANTS 410.00.333.15.0000 DOI GRANT-CLEAN VESSEL 15,000.00 9,938.05 9,938.05 5,061.95 66.25 410.00.333.21.0000 DEPT TREASURY GRAN 0.00 0.00 0.00 0.00 0.00 Total FEDERAL INDIRECT GRANTS 15,000.00 9,938.05 9,938.05 5,061.95 66.25 Page: 1 Marina Advisory Committee Meeting 5.2.2022 Master Page 7 of 17  1. Revenue and expense reports for 2021 revstat.rpt Revenue Status Report Page: 2 04/25/2022 9:12AM 410*.* Periods: 1 through 14 City of Oak Harbor 1/1/2021 through 12/31/2021 410 MARINA FUND Adjusted Year-to-date Prct Account Number Estimate Revenues Revenues Balance Rcvd 410.00.334 STATE GRANTS 410.00.334.02.3000 DNR GRANT - DERELICT VESSEL 0.00 0.00 0.00 0.00 0.00 410.00.334.02.4000 MARINA PARKS GRANT 0.00 0.00 0.00 0.00 0.00 410.00.334.04.2000 DOC GRANT 0.00 0.00 0.00 0.00 0.00 Total STATE GRANTS 0.00 0.00 0.00 0.00 0.00 410.00.341 FIING & RECORDING FEES 410.00.341.70.0000 SALES OF MERCHANDISE - TAXABLE 150.00 20.70 20.70 129.30 13.80 Total FIING & RECORDING FEES 150.00 20.70 20.70 129.30 13.80 410.00.343 UTILITIES 410.00.343.30.0000 ELECTRICITY 68,935.00 75,021.91 75,021.91 -6,086.91 108.83 Total UTILITIES 68,935.00 75,021.91 75,021.91 -6,086.91 108.83 410.00.344 TRANSPORTATION 410.00.344.50.0000 GASOLINE 153,830.00 145,931.47 145,931.47 7,898.53 94.87 410.00.344.50.1000 DIESEL 234,459.00 283,112.23 283,112.23 -48,653.23 120.75 410.00.344.50.2000 OTHER PETROLEUM 1,700.00 1,583.55 1,583.55 116.45 93.15 Total TRANSPORTATION 389,989.00 430,627.25 430,627.25 -40,638.25 110.42 410.00.346 SOCIAL SERVICES 410.00.346.20.0000 ENVIRONMENTAL COMPLIANCE 35,000.00 41,077.64 41,077.64 -6,077.64 117.36 Total SOCIAL SERVICES 35,000.00 41,077.64 41,077.64 -6,077.64 117.36 410.00.347 CULTURE & RECREATION Page: 2 Marina Advisory Committee Meeting 5.2.2022 Master Page 8 of 17  1. Revenue and expense reports for 2021 revstat.rpt Revenue Status Report Page: 3 04/25/2022 9:12AM 410*.* Periods: 1 through 14 City of Oak Harbor 1/1/2021 through 12/31/2021 410 MARINA FUND Adjusted Year-to-date Prct Account Number Estimate Revenues Revenues Balance Rcvd 410.00.347.30.3300 KEY CARDS 1,073.00 1,287.50 1,287.50 -214.50 119.99 410.00.347.30.3310 KEY FOBS 1,112.00 950.46 950.46 161.54 85.47 410.00.347.30.4100 LAUNCHER/HOIST CARD 0.00 0.00 0.00 0.00 0.00 410.00.347.30.4200 SHOWER - ICE 2,216.00 3,333.45 3,333.45 -1,117.45 150.43 410.00.347.30.4400 OTHER 0.00 0.00 0.00 0.00 0.00 410.00.347.30.4500 LAUNDROMAT 3,011.00 1,981.00 1,981.00 1,030.00 65.79 410.00.347.30.5000 HOIST RENTAL 0.00 0.00 0.00 0.00 0.00 410.00.347.30.5100 GUEST MOORAGE 50,000.00 71,389.16 71,389.16 -21,389.16 142.78 410.00.347.30.5110 PERMANENT MOORAGE 787,855.00 798,818.04 798,818.04 -10,963.04 101.39 410.00.347.30.5120 MOORAGE-TEMP DREDGING FEE 140,499.00 141,067.17 141,067.17 -568.17 100.40 410.00.347.30.5200 LIVE ABOARD FEES 19,133.00 20,681.73 20,681.73 -1,548.73 108.09 410.00.347.30.5300 PARKING-TRAILER STORAGE 19,228.00 27,913.10 27,913.10 -8,685.10 145.17 410.00.347.30.5310 STORAGE SHED 125,495.00 134,882.80 134,882.80 -9,387.80 107.48 410.00.347.30.5320 STORAGE SHED - NO TAX 0.00 0.00 0.00 0.00 0.00 410.00.347.30.5400 RAMP - DAILY RECREATIONAL 5,410.00 6,090.00 6,090.00 -680.00 112.57 410.00.347.30.5410 RAMP - YEARLY RECREATIONAL 9,425.00 10,350.00 10,350.00 -925.00 109.81 410.00.347.30.5420 RAMP - DAILY COMMERCIAL 412.00 270.00 270.00 142.00 65.53 410.00.347.30.5430 RAMP - YEARLY COMMERCIAL 927.00 300.00 300.00 627.00 32.36 Total CULTURE & RECREATION 1,165,796.00 1,219,314.41 1,219,314.41 -53,518.41 104.59 410.00.361 INTEREST & OTHER EARNINGS 410.00.361.10.0000 INVESTMENT INTEREST 4,000.00 0.00 0.00 4,000.00 0.00 410.00.361.40.0000 INTEREST ON TAXES (LEASEHOLD) 0.00 17.17 17.17 -17.17 0.00 410.00.361.40.0200 INTEREST ON ACCTS RECEIVABLE 0.00 0.00 0.00 0.00 0.00 Page: 3 Marina Advisory Committee Meeting 5.2.2022 Master Page 9 of 17  1. Revenue and expense reports for 2021 revstat.rpt Revenue Status Report Page: 4 04/25/2022 9:12AM 410*.* Periods: 1 through 14 City of Oak Harbor 1/1/2021 through 12/31/2021 410 MARINA FUND Adjusted Year-to-date Prct Account Number Estimate Revenues Revenues Balance Rcvd Total INTEREST & OTHER EARNINGS 4,000.00 17.17 17.17 3,982.83 0.43 410.00.362 RENTS & LEASES 410.00.362.20.0000 HOIST CARD LEASE 0.00 0.00 0.00 0.00 0.00 Total RENTS & LEASES 0.00 0.00 0.00 0.00 0.00 410.00.367 CONTRIB/DONATION NONGOVERNMENTAL SOURCES 410.00.367.11.0000 CONTRIBUTIONS/DONATIONS 0.00 7,700.00 7,700.00 -7,700.00 0.00 Total CONTRIB/DONATION NONGOVERNMENTAL SOURCES 0.00 7,700.00 7,700.00 -7,700.00 0.00 410.00.369 OTHER MISCELLANEOUS REVENUES 410.00.369.10.0000 SALE OF SURPLUS 0.00 0.00 0.00 0.00 0.00 410.00.369.30.0000 SALE OF CONFISCATED & FORFEITE 0.00 0.00 0.00 0.00 0.00 410.00.369.81.0000 OVERAGES/SHORTAGES 100.00 20.75 20.75 79.25 20.75 410.00.369.82.0000 FOREIGN CURRENCY EXCHANGE ADJU 0.00 0.00 0.00 0.00 0.00 410.00.369.92.0000 MISCELLANEOUS REV - NO TAX 9,270.00 14,468.21 14,468.21 -5,198.21 156.08 410.00.369.92.1000 MISC REVENUE - TAXABLE 0.00 807.66 807.66 -807.66 0.00 Total OTHER MISCELLANEOUS REVENUES 9,370.00 15,296.62 15,296.62 -5,926.62 163.25 410.00.372 INSURANCE RECOVERIES - PROPRIETARY ONLY 410.00.372.00.0000 INSURANCE RECOVERIES - PROPRIE 0.00 0.00 0.00 0.00 0.00 Total INSURANCE RECOVERIES - PROPRIETARY ONLY 0.00 0.00 0.00 0.00 0.00 410.00.373 GAINS (LOSSES) 410.00.373.00.0000 GAIN (LOSS) DISPOSITION OF FA 0.00 0.00 0.00 0.00 0.00 Page: 4 Marina Advisory Committee Meeting 5.2.2022 Master Page 10 of 17  1. Revenue and expense reports for 2021 revstat.rpt Revenue Status Report Page: 5 04/25/2022 9:12AM 410*.* Periods: 1 through 14 City of Oak Harbor 1/1/2021 through 12/31/2021 410 MARINA FUND Adjusted Year-to-date Prct Account Number Estimate Revenues Revenues Balance Rcvd Total GAINS (LOSSES) 0.00 0.00 0.00 0.00 0.00 410.00.391 DEBT ISSUED 410.00.391.10.0000 GO BOND PROCEEDS 0.00 1,522,200.00 1,522,200.00 -1,522,200.00 0.00 410.00.391.20.0000 REVENUE BOND PROCEEDS 0.00 0.00 0.00 0.00 0.00 Total DEBT ISSUED 0.00 1,522,200.00 1,522,200.00 -1,522,200.00 0.00 410.00.395 DISPOSITION OF CAPITAL ASSETS 410.00.395.20.0000 INSURANCE RECOVERIES - CAPITAL 0.00 0.00 0.00 0.00 0.00 Total DISPOSITION OF CAPITAL ASSETS 0.00 0.00 0.00 0.00 0.00 410.00.397 TRANSFERS - IN 410.00.397.00.0000 TRANSFERS IN 0.00 0.00 0.00 0.00 0.00 410.00.397.00.0090 TRANSFERS IN - INTRAFUND 0.00 0.00 0.00 0.00 0.00 Total TRANSFERS - IN 0.00 0.00 0.00 0.00 0.00 Total MARINA FUND 3,112,473.00 3,417,094.32 3,417,094.32 -304,621.32 109.79 Grand Total 3,112,473.00 3,417,094.32 3,417,094.32 -304,621.32 109.79 Page: 5 Marina Advisory Committee Meeting 5.2.2022 Master Page 11 of 17 M A R I N A PA R K I N G LO T Discussion Marina Advisory Committee Meeting 5.2.2022 Master Page 12 of 17  City of Oak Harbor Oak Harbor Marina Memo To: Marina Advisory Committee From: Chris Sublet, Harbormaster CC: Date: 05/02/2022 Re: Marina Parking Lot Discussion At the February Marina Advisory Committee (MAC), meeting the MAC was asked from the public about the recently republished newsletter article (this article has been published for the past 3 years), regarding long term parking in the marina parking lot. The article explained that short term parking was acceptable in the marina parking lot, however if you were going on an extended trip to please park your vehicle elsewhere. The reason for this article was that as we have become busier in the summer, parking has been difficult to find and is often something that staff routinely receives complaints about. This item was also discussed at the March 7, 2022, meeting however a solution was not found. The MAC asked staff to present them with some options at the April 4, 2022, meeting. At the April 4, 2022, meeting the item was once again discussed and the discussion split into two conversations. One was about the original long term parking issue and that other was about parking in general. Neither issue was resolved, and it was suggested that the long-term parking issue be discussed at the May MAC meeting and the general parking be discussed at the September meeting. It should be noted that at the April meeting all 3 of the MAC members in attendance were asked if they leave their car in the parking lot when they go on extended cruise, all 3 said that they do not. Mr. Hucke was asked the same question later, and he said that he does not leave his vehicle in the parking lot either. It is not uncommon for tenants to go on extended trips and leave their vehicle in the parking lot for 2 - 3 months, essentially utilizing a parking spot to store their vehicle while they are away. To compound this, it is not uncommon for tenants to invite a friend to go with them, who also leaves their vehicle in the parking lot as well. In some instances, staff has noticed that some couples drive separate vehicles and leave them both in the parking lot while they are out cruising for an extended period. The marina has 420 slips and only 167 parking spaces. This equates to .40 parking spaces per slip. This makes it difficult to find parking when the marina is at capacity as it typically is in May – August. The number of parking spaces are as follows: • Main parking lot – 114 spaces • End of buildings – 24 spaces 1 Marina Advisory Committee Meeting 5.2.2022 Master Page 13 of 17  • Boat Ramp (long enough for a truck and trailer) – 20 spaces • Double Row (parallel parked behind the last row in the main parking lot) - 20 spaces Tenants and guests also utilize open spaces along the fence line to park as well. The number of available open spaces fluctuates, and the number of available open spaces is hard to predict. It should be noted that OHMC 6.40.139(3) “Use of marina parking lot” states: “Subject to the provisions of subsections (8) and (9) of this section, the marina parking lot shall be posted to allow parking for up to 72 consecutive hours. Except for specific exceptions as noted elsewhere in this section, no vehicle or other equipment shall be left in the marina parking lot for a period in excess of 72 consecutive hours without payment of storage fees in accordance with the provisions of this section and OHMC 6.36.037. In the absence of other arrangements made with the harbormaster, vehicles or equipment left in excess of 72 hours may be towed at the owner’s expense.” Although staff does not believe that there is a perfect solution, staff has identified the following options to start a discussion on how to proceed. Option Proposed Solution Alleviates Notes the issue A. Create a long-term parking area Potentially This type of area may invite theft and at one of the east ends of the damage to vehicles as the vehicles sit sheds. for long durations. B. Limit the duration of the parking Potentially This solution will alleviate some of the to a predetermined period, year- parking challenges but not all of them. round (1 – 3 weeks). The cars would be “sprinkled” in around the parking lot. Tenants would have to check in with the office. C. Limit the duration of the parking Potentially Parking at the marina is not a problem in to 1 month from September - the winter. This may alleviate some of April and to 1 - 3 weeks from the parking challenges in the summer. May - August. The cars would be “sprinkled” in around the parking lot. Tenants would have to check in with the office. E. Charge tenants and guests the Potentially This would be consistent with the daily storage rate of $5.88 per practice currently being used by staff for day for leaving their vehicle in ramp users that launch their boats and the parking lot over 72-hour go cruising. People may find other limit. places to park their vehicles to avoid the charge. Tenants would have to check in with the office. Monitoring and limiting the duration of parking is not intended to complicate a tenant’s boating plans but to rather ensure that the parking lot is utilized to its full extent, providing parking for as many tenants as possible. Staff believes that by publishing this article in February allows for enough time prior to the busy boating season, for tenants to make plans to park their vehicles elsewhere. Staff is seeking the Marina Advisory Committee’s input on this issue. Please contact Chris Sublet at 360.279.4576 if you have any questions. ⚫ Page 2 Marina Advisory Committee Meeting 5.2.2022 Master Page 14 of 17 G E N E R A L M A R I N A U P DAT E Discussion Marina Advisory Committee Meeting 5.2.2022 Master Page 15 of 17 M A R I N A A DV I S O RY C O M M I T T E E C OMMENTS Discussion Marina Advisory Committee Meeting 5.2.2022 Master Page 16 of 17 NEXT MEETING— S EPTEMBER 1 2, 2022 Adjourn Marina Advisory Committee Meeting 5.2.2022 Master Page 17 of 17