Marina Advisory Commission

M A R I N A A DV I S O RY C OMMITTEE September 12, 2022 Marina Advisory Committee Meeting 9.12.2022 Master Page 1 of 18  Marina Advisory Committee September 12, 2022 at 6:00 p.m. City Hall Committee Members Ken Hulett, Chairman J.J. Jones, Vice-Chairman Steve Hucke Ryan Bradley Curtis Adams We will be meeting in person and the public is welcome to attend. If you prefer to remotely listen to the live meeting, please call (213)250-5700, Meeting ID: 149 109 4812 (NOTE: Audio Only, No Comments - For Comments, Email csublet@oakharbor.org) 1. Public Comment 2. Review of the May 2, 2022, meeting notes 3. Summer Business Recap – Discussion 4. MAC Future Agenda Items - Discussion 5. General Marina Update 6. Marina Advisory Committee Comments 7. Executive Session - per RCW 42.30.110(1) (b) : “(b) To consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price;” 8. Next Meeting – October 4, 2022 9. Adjourn Marina Advisory Committee Meeting 9.12.2022 Master Page 2 of 18  REVIEW OF M EETING N OTES F RO M M AY 2 , 2 0 2 2 Marina Advisory Committee Meeting 9.12.2022 Master Page 3 of 18  City of Oak Harbor May 2, 2022 Marina Advisory Committee 6:00 p.m. Regular Meeting Agenda In Person & Virtual Meeting Roll Call: Mr. K. Hulett __X__ Mr. J. Jones ____ Mr. S. Hucke __X__ Mr. Ryan Bradley_ X____ Mr. Curtis Adams ____ Staff: Mr. Blaine Oborn, David Goldman & Mr. Chris Sublet Public: Mr. Byron Skubi & Myron Parry 1. Public Comment: • Mr. Skubi commented on the marina being closed off for the Holland Happening parade. He asked the MAC if they would make a formal presentation to the City Council on this issue. o The MAC asked that this topic be added to the next meeting agenda. 2. Review of the April 4, 2021, Meeting Minutes: • Approved as written 3. 2021 Marina Financial Report with David Goldman, Finance Director City of Oak Harbor - Discussion Mr. Hulett introduced the agenda item and Mr. Sublet introduced the City of Oak Harbor Finance Director, David Goldman. Mr. Goldman reviewed some of the key items in the revenue and expense reports. He explained that the 2021 books will not be completed until later this month. He also said that the IDCA is going to be roughly $185,000 this year. The MAC discussed the revenue and expenses and asked that the most current reports be emailed to them as well as answers to the questions asked. Action No action was taken 4. Marina Parking Lot - Discussion Mr. Hulett introduced the parking lot topic and reviewed the previous discussion. Discussion The MAC briefly discussed the parking lot and determined that there is not an issue and that the item should be closed. Action No action was taken. 5. General Update • Mr. Sublet gave an update on the following: Marina Advisory Committee Meeting 9.12.2022 Master Page 4 of 18  o The launch ramp float o Dredging o Seasonal hires o Dockwa reservations 6. MAC Comments • There were not any comments. 7. Next regular meeting—September 12, 2022 8. Adjourn Marina Advisory Committee Meeting 9.12.2022 Master Page 5 of 18 S UMMER BUSINESS RECAP Discussion Marina Advisory Committee Meeting 9.12.2022 Master Page 6 of 18  City of Oak Harbor Oak Harbor Marina Memo To: Marina Advisory Committee From: Chris Sublet, Harbormaster CC: Date: 9/12/2022 Re: 2022 Summer Update The Marina Advisory Committee has not met since last May. In an effort to inform the Marina Advisory Committee members of the marina projects and activity for June, July and August, staff has listed the highlights for discussion at the September meeting. • Marina Staff: a. The marina staff did a great job this summer and we are happy to say that we received numerous compliments on how clean the docks and restroom are. b. We had three seasonal employees this year and 2 of the will be leaving us on September 15th and the other will end on September 30th. • Guest Moorage: a. Guest moorage was strong and consistent with last year. We are still receiving reservations for September and October and are on track to have 700 individual guest boats this year. • Dredging Project: a. Staff will be seeking council authorization to award the contract for the feasibility, planning and permitting of the project in October. • Launch Ramp Float Repair: a. All of the repair plans and permits have been acquired. We are now working with American Construction and hope to have it back in place by the end of the year. • Marina Business Plan: a. A business plan is one of the requirements of the Filled Upland Agreement between the City and DNR. The marina has hired BST Associates to complete a business plan for the marina. b. The cost of the business plan is $22,000 and this was budgeted for in the 2022 budget year. c. The Scope of Work is attached for your review (attachment A). • 2023/2024 Marina Budget: a. The 2023/2024 budget preparation for the marina is well underway and we are taking a very conservative approach. All basic day to day revenue expenses have been increased by 3% and very few Capital Improvement Projects will be undertaken. b. The Capital Improvement Projects that have been requested are: 1 Marina Advisory Committee Meeting 9.12.2022 Master Page 7 of 18  2023 2024 • Marina predesigns dredging • Marina Dredging (just in study and permitting case the permits and plans are completed faster than we think) • F Dock storm damage repair #3 (November 2022 storm) • Main walkway whaler and electrical upgrade project • Mariners Haven purchase • A new boat trailer Please contact Chris Sublet at 360.279.4576 if you have any questions. Attachments A. BST Scope of Work ⚫ Page 2 Marina Advisory Committee Meeting 9.12.2022 Master Page 9 of 18 Attachment A: BST Scope of Work BST ASSOCIATES Tel. (425) 486-7722 bstassoc@seanet.com August 8, 2022 Chris Sublet, Harbormaster Oak Harbor Marina 1401 SE Catalina Dr. Oak Harbor, WA 98277 Re: Oak Harbor Marina Business Plan Chris: BST Associates is very pleased to assist the City of Oak Harbor in developing a Marina Business Plan. The scope of work, budget and schedule are provided below. Please let us know if you have any questions or comments. We look forward to working with you. Sincerely, Paul Sorensen Principal Page | 1 Marina Advisory Committee Meeting 9.12.2022 Master Page 10 of 18 Attachment A: BST Scope of Work Oak Harbor Marina Business Plan The scope of work for the business plan includes the following elements: Analysis/Outreach  Review Marina operations o Site visit, gather relevant data  Demand assessment o Define primary, secondary and tertiary markets for the marina based on tenant addresses. o Describe fleet trends by length of boat, and by year from 2000 to 2021  For tenants  For key market areas served by the Oak Harbor Marina (residents of Island County, Skagit County, and other areas). o Evaluate occupancy patterns (seasonal and annual). o Define market capture and likely future fleet patterns for the Oak Harbor Marina.  Outreach o Meet with selected City staff, officials, and stakeholders, o Survey marina tenants using SurveyMonkey, o Meet with key marina stakeholders (Advisory Committee, businesses serving the marina, et al.), o Conduct SWOT analysis (strengths, weaknesses, opportunities and threats).  Evaluate financial performance o Historic trends and future projected revenues/expenses, o Evaluate capital improvement plan, o Describe sources of funding (bonds, grants etc.), o Recommendations on improving financial performance and financing needed improvements:  Evaluate potential opportunities to increase net operating income:  Revenue enhancement (rates, other revenue sources, etc.)  Opportunities to reduce expenses. Report/Presentation  Prepare draft report: o Market status and opportunities, o Operations review, o Financial performance, o Recommendations.  Present findings to staff, stakeholders and City Council.  Final report - Revise draft with input from staff and stakeholders Page | 2 Marina Advisory Committee Meeting 9.12.2022 Master Page 11 of 18 Attachment A: BST Scope of Work Budget & Schedule The budget for this project is $22,000, and it can be completed by the end of 2022 if notice to proceed occurs by the end of August. Table 1 – Project Budget Task Budget Analysis/Outreach Review Port operations $1,440 Demand assessment $5,400 Outreach $4,500 Evaluate financial performance $5,400 subtotal $16,740 Report/presentation Prepare draft report, $2,700 Present findings $1,260 Prepare final report $1,300 subtotal $5,260 Total $22,000 Page | 3 Marina Advisory Committee Meeting 9.12.2022 Master Page 12 of 18 M AC F U T U R E AG E N DA I T E M S Discussion Marina Advisory Committee Meeting 9.12.2022 Master Page 13 of 18  City of Oak Harbor Oak Harbor Marina Memo To: Marina Advisory Committee From: Chris Sublet, Harbormaster CC: Date: 09/12/2022 Re: 2022 / 2023 MAC Future Agenda Item List As we enter the 2022 / 2023 Marina Advisory Committee meeting season, staff believes that it may be prudent to plan out the Marina Advisory Committee meeting topics. Staff has prepared a list of agenda items that the Marina Advisory Committee may choose to work on, in the coming months. a. MAC Current and Future Projects (September) b. Dredging Update (November - December) c. Business Plan Updates (November - December) d. Marina Rates (December – January) i. May be contingent on timing of Business Plan recommendations e. Marina Goals and Objectives (January) f. 2022 Marina Financial Review (April) Throughout this meeting season staff will update the MAC on the Mariners Haven acquisition as needed through Executive Sessions. If there are agenda items or projects that the Marina Advisory Committee would like to work on or discuss, please do not hesitate to let staff know. Please contact Chris Sublet at 360.279.4576 if you have any questions. 1 Marina Advisory Committee Meeting 9.12.2022 Master Page 14 of 18 G E N E R A L M A R I N A U P DAT E Discussion Marina Advisory Committee Meeting 9.12.2022 Master Page 15 of 18 M A R I N A A DV I S O RY C O M M I T T E E C OMMENTS Discussion Marina Advisory Committee Meeting 9.12.2022 Master Page 16 of 18  E X E C U T I V E S E S S I O N - P E R RC W 42 .3 0. 1 10( 1) ( B) : “( B) T O CONSIDER THE SELECTION OF A SITE OR THE AC Q U I S I T I O N O F R E A L E S TAT E BY L E A S E O R P U RC H A S E W H E N P U B L I C K N O W L E D G E R E G A R D I N G S U C H C O N S I D E R AT I O N WO U L D C AU S E A L I K E L I H O O D O F I N C R E A S E D PRICE;” Discussion Marina Advisory Committee Meeting 9.12.2022 Master Page 17 of 18 N EXT MEETING— OCTOBER 4, 2022 Adjourn Marina Advisory Committee Meeting 9.12.2022 Master Page 18 of 18