Marina Advisory Commission

M A R I N A A DV I S O RY C OMMITTEE October 3, 2022 Marina Advisory Committee Meeting 10.03.2022 Master Page 1 of 13  Marina Advisory Committee October 3, 2022 at 6:00 p.m. City Hall Committee Members Ken Hulett, Chairman J.J. Jones, Vice-Chairman Ryan Bradley Curtis Adams Open Position We will be meeting in person and the public is welcome to attend. If you prefer to remotely listen to the live meeting, please call 1(650)242-4929, Meeting ID: 540 416 2643 (NOTE: Audio Only, No Comments - For Comments, Email csublet@oakharbor.org) 1. Public Comment 2. Review of the September 12, 2022, meeting notes 3. Marina Business Plan from Paul Sorenson BST Associates - Update 4. Parks & Recreation Department - Update 5. General Marina Update 6. Marina Advisory Committee Comments 7. Next Meeting – November 7, 2022 8. Adjourn Marina Advisory Committee Meeting 10.03.2022 Master Page 2 of 13  REVIEW OF M EETING N OTES F RO M S E P T E M B E R 1 2 , 2022 Marina Advisory Committee Meeting 10.03.2022 Master Page 3 of 13  City of Oak Harbor September 12, 2022 Marina Advisory Committee 6:00 p.m. Regular Meeting Agenda In Person & Virtual Meeting Roll Call: Mr. K. Hulett __X__ Mr. J. Jones __X__ Mr. S. Hucke __X__ Mr. Ryan Bradley_ ____ Mr. Curtis Adams ____ Staff: Mr. Blaine Oborn & Mr. Chris Sublet Public: Mr. Byron Skubi & Paul Sorenson, BST & Associates 1. Public Comment: • Mr. Skubi commented on the marina being closed off for the Holland Happening parade. He again asked the MAC to make a formal presentation to the City Council and why this wasn’t on the agenda as per the May MAC meeting discussion. o The MAC briefly discussed the issue and made a motion to add it to the meeting agenda. 2. Review of the May 05, 2022, Meeting Minutes: • Approved as written 3. Summer Business Recap - Discussion Mr. Hulett introduced the agenda item and Mr. Sublet reviewed the summer business trends, projects and moorage levels. He explained that although not everything had been “tallied” yet he thought that the summer was very similar to the summer of 2021. Action No action was taken 4. MAC Future Agenda Items - Discussion Mr. Hulett introduced the agenda item and Mr. Sublet reviewed the proposed agenda items for the upcoming meeting season. He explained that this was just a proposed list of agenda items and that he would welcome any suggestions for future agenda items Discussion The MAC briefly discussed the list and said that they would suggest agenda items as the need arises. Action No action was taken. 5. Marina Access for Parades and Events (added at the beginning of the meeting) – Discussion Mr. Hulett introduced the agenda item and Mr. Sublet reviewed staff efforts to have the parade staged elsewhere. He explained that he brought it up at the 4th July planning meeting but was not successful in getting the parade stage at another location. Staff then said that they will meet with the new Chamber Director in a month or so to discuss the topic. Marina Advisory Committee Meeting 10.03.2022 Master Page 4 of 13  Discussion The MAC discussed the issue and the fact that the 4th of July is the busiest boating day of the year and how blocking access to the marina is not acceptable. They also discussed making a presentation to the City Council and to the new Chamber of Commerce director. The discussion concluded with Mr. Hulett volunteering to accompany staff to meet with the Chamber Director. Action No action was taken. 6. General Update • Mr. Sublet gave an update on the following: o The launch ramp float o Dredging o Seasonal hires o Dockwa reservations 7. MAC Comments • There were not any comments. 8. Executive Session - per RCW 42.30.110(1) (b) : “(b) To consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price;” 9. Next regular meeting—November 7, 2022 10. Adjourn Marina Advisory Committee Meeting 10.03.2022 Master Page 5 of 13  M A R I N A B U S I N E S S P L A N F RO M P AU L S O R E N S O N B S T A S S O C I AT E S Update Marina Advisory Committee Meeting 10.03.2022 Master Page 6 of 13  City of Oak Harbor Oak Harbor Marina Memo To: Marina Advisory Committee From: Chris Sublet, Harbormaster CC: Date: 10/3/2022 Re: Business Plan - Update Mr. Paul Sorenson from BST Associates will present an update on the business plan. He will discuss the scope and market trends. Please contact Chris Sublet at 360.279.4576 if you have any questions. Marina Advisory Committee Meeting 10.03.2022 Master Page 7 of 13 P A R K S & R E C R E AT I O N D E PA R T M E N T Update Marina Advisory Committee Meeting 10.03.2022 Master Page 8 of 13  City of Oak Harbor Oak Harbor Marina Memo To: Marina Advisory Committee From: Chris Sublet, Harbormaster CC: Date: 10/3/2022 Re: Parks & Recreation Department - Update The City of Oak Harbor has formed a Parks & Recreation Department which consists of the Marina, Parks and The Center. The City is in the process of interviewing candidates for the new Parks & Recreation Director position and a candidate is expected to be selected and start working for the City by mid to late November. The marina will remain an Enterprise fund and the money from the marina will not go into funding for Parks or The Center. The cost of the new director position is estimated to be around $120,000 per year and will be split between the Marina, Parks and The Center. Staff believes that the formation of this new department will have benefits that will make the Marina a better place. These benefits may include: • A better opportunity for grants, since we can now look for grants under the Parks & Recreation umbrella versus just marinas. • A more dedicated senior manager (Director) that will focus on just three departments instead of the entire City. • More synergy between department’s that do similar work. • Reduced workload for the Harbormaster as the new Director may want to take over some of the Director level tasks that the Harbormaster currently completes. This will enable the Harbormaster to focus on the “day to day” tasks and operations. • Potentially some fresh new ideas for work processes, events and marina improvements. There may also be other potential benefits of creating this new department that may evolve over time. Please contact Chris Sublet at 360.279.4576 if you have any questions. Marina Advisory Committee Meeting 10.03.2022 Master Page 9 of 13 G E N E R A L M A R I N A U P DAT E Discussion Marina Advisory Committee Meeting 10.03.2022 Master Page 10 of 13  City Administrator's Report October 2022 Marina Reporting Period September 1 - September 30, 2022 Occupancy Dock Total Slips Total Occupied Total Vacant Percent Occupied A 53 53 0 100% B 82 80 2 98% C 55 54 1 98% D 85 78 7 92% E 71 67 4 94% F 52 46 6 88% G 15 12 3 80% S 8 8 0 100% Totals 421 398 23 95% 94% Aug-22 Total Slips Total Total Vacant Percent Occupied Totals 421 403 18 96% Sep-21 Total Slips Total Total Vacant Percent Occupied Totals 421 396 25 94% Summary *There are 5 less occupied slips in September 2022 than in August 2022. *The overall occupancy of the docks was 95% * -1.2% Compared to Aug-22 * 0% loss Compared to Sep-21 *The average percentage of occupancy on each dock was 94% * -1.2% Compared to Aug-22 * 0% loss compared to Sep-21 Marina Monthly Revenue SLS Moorage $64,376.32 Storage Unit $11,386.85 Fence line Storage $1,752.63 Gasoline $15,729.07 (3293.210 Gallons) Diesel $42,922.80 (8868.378 Gallons) Total $136,167.67 Marina Advisory Committee Meeting 10.03.2022 Master Page 11 of 13 M A R I N A A DV I S O RY C O M M I T T E E C OMMENTS Discussion Marina Advisory Committee Meeting 10.03.2022 Master Page 12 of 13 N E X T M E E T I N G — N OV E M B E R 7 , 2022 Adjourn Marina Advisory Committee Meeting 10.03.2022 Master Page 13 of 13