Parks and Recreation Advisory Commission

PARK BOARD AGENDA City Hall – Mayor’s Conference Room 865 SE Barrington Drive, Oak Harbor, WA 98277 Monday, December 12, 2022 11:30 AM This will be a hybrid meeting with a physical location and virtual attendance option. The meeting may viewed via RingCentral online at https://meetings.ringcentral.com/s/1462104842. The meeting will also be recorded and rebroadcasted on the City’s YouTube channel. 1. CALL TO ORDER/ROLL CALL Position and Board Member Attendance Position 1 – Carrie Stucky _ In-Person _Online _Absent Position 2 – Chair Jana Warner _ In-Person _Online _Absent Position 3 – Ronnie Wright _ In-Person _Online _Absent Position 4 – VACANT _ In-Person _Online _Absent Position 5 – Rosemary Morrison _ In-Person _Online _Absent Alternate – VACANT _ In-Person _Online _Absent Ex Officio Councilmember Jim Woessner _ In-Person _Online _Absent 2. ELECTION OF CHAIR AND VICE CHAIR 3. APPROVAL OF AGENDA 4. APPROVAL OF THE MINUTES a. Meeting of November 14, 2022 5. PUBLIC COMMENTS 6. REPORTS AND DISCUSSION ITEMS a. Introduction of Parks & Recreation Director Brian Smith b. Director’s Update 7. PARK BOARD MEMBER COMMENTS 8. ADJOURNMENT  CITY OF OAK HARBOR PARK BOARD MEETING MINUTES NOVEMBER 14, 2022 This hybrid meeting was hosted from the Mayor’s Conference Room in City Hall and recorded through RingCentral. 1. CALL TO ORDER/ROLL CALL Chair Wagner called the meeting to order at 3:05 p.m. Position and Board Member Attendance Position 1 – Chair Judy Wagner X In-Person _Online _Absent Position 2 – Jana Warner _ In-Person X Online _Absent Position 3 – Ronnie Wright X In-Person _Online _Absent Position 4 – Kristina Mayhew _ In-Person _Online X Absent Position 5 – Rosemary Morrison _ In-Person _Online X Absent Alternate – VACANT _ In-Person _ Online _Absent Ex Officio Councilmember Jim Woessner X In-Person _Online _Absent CITY STAFF PRESENT: City Administrator Blain Oborn, Communications/IT Manager Sabrina Combs, and Executive Assistant Macalle Finkle OTHERS PRESENT: Incoming Board Member Carrie Stucky 2. APPROVAL OF AGENDA Board Member Warner MOVED to approve the agenda, SECONDED Board Member Wright. MOTION CARRIED UNANIMOUSLY. 3. APPROVAL OF THE MINUTES Chair Wagner MOVED to approve to meeting minutes of July 11, 2022, SECONDED Board Member Warner. MOTION CARRIED UNANIMOUSLY. 4. PUBLIC COMMENT PERIOD None. 5. PARK BOARD MEMBER COMMENTS New Board Member Ronnie Wright and incoming Board Member Carrie Stucky were introduced. Chair Wagner confirmed this would be her last meeting and thanked staff and fellow members for their support during her term on the Park Board. 6. REPORTS AND DISCUSSION ITEMS a. Parks & Recreation Director Recruitment City Administrator Oborn stated that the new Parks & Recreation Department Director, Brian Smith, was unanimously confirmed by City Council and would be starting employment on November 30, 2022. Councilmember Woessner noted during his childhood Oak Harbor had a robust recreational program. His stated his vision was to develop community programming which could be self-sustaining. b. Windjammer Park Community Input Process  Communications/IT Manager Combs informed the Board she had compiled the survey data and that the project would now be handed over to the new Parks & Recreation Director for consideration and future presentation to City Council. She further commented on a public records request for the raw data which was pending. c. Harbor Heights Project City Administrator Oborn stated the sports complex development plan was placed on hold due to escalating costs. The City in partnership with the Oak Harbor School District and North Whidbey Pool, Parks & Recreation will continue to assess the needs and seek alternatives for recreational fields in our community. d. Accessible Park/Playground City Administer Oborn advised the Board that development of inclusive recreational spaces was priority of City Council. He further explained that the City could redevelop an existing park already identified in the Capital Improvements Plan. Councilmember Woessner noted there were multiple ways to accomplish this goal including the creation of a dedicated recreational space for persons with all abilities and the incorporation of accessible features and equipment as we continued to maintain our parks system. Communications/IT Manager Combs noted the need for accessible parking. 7. ELECTION OF CHAIR AND VICE CHAIR Executive Assistant Finkle noted that with the recent resignation of the Vice Chair and term ending for Chair Wagner on December 1, new officers needed to be appointed. In addition, Kristina Mayhew submitted her resignation from the Board effective November 14, 2022. Councilmember Woessner suggested selection of a Vice Chair so that at least one officer was in place prior to the Board’s next meeting. Discussion ensued regarding the appointment process. Board Member Wright MOVED to appoint Jana Warner as Vice Chair, SECONDED Board Member Warner. MOTION CARRIED UNANIMOUSLY. 8. FUTURE MEETING DATE/TIME Executive Assistant Finkle stated the Board’s prior discussion about moving the regular meeting time back to 11:30 am had been tabled, inquiring as to the member’s preference. Councilmember Woessner recalled the meeting time was changed to the afternoon in anticipation of the adding a student member. City Administrator Oborn noted the proposal to add a student position that was put forth by the former Parks Manager was placed on hold as additional considerations and Municipal Code changes were required. He further advised this was another item being assigned to the new Parks and Recreations Director. Consensus of members was to hold regular meetings at 11:30 am and revisit the meeting time when the student position further materializes . The next regular meeting was scheduled for December 12, 2022, at 11:30 a.m. 9. ADJOURN The meeting was adjourned at 3:29 pm.