City Council

AGENDA City Council Workshop March 24, 2020 Hadley Room 5 PM Council Discussion 6:58 PM Recess for Regular Meeting  AGENDA City Council 5-7 PM Workshop Regular Meeting March 24, 2020, 7 PM Council Chambers CALL TO ORDER CALL OF ROLL PLEDGE OF ALLEGIANCE PUBLIC HEARINGS: AM PM Express Inc. – Off-Sale Intoxicating Liquor License (Recommendation: Continue the public hearing for AM PM Express Inc., relating to a request for an Off-Sale Intoxicating Liquor License at 1017 Geneva Avenue, to April 14, 2020). Rassel Wine and Spirits Inc. (Recommendation: Mayor to announce cancelation of public hearing for Rassel Wine and Spirits Inc.).* APPROVAL OF MINUTES: Workshop, February 24, 2020 Regular Meeting, February 24, 2020 OPEN FORUM CONSENSUS MOTIONS a) Approve the renewal of the Secondhand Goods Dealer License held by Guitar Center Store Inc., dba Guitar Center Stores, 8316 – 3rd Street, for the license period of March 25, 2020 to March 25, 2021, contingent upon background clearance from the Police Department. b) Approve the renewal of a Tobacco Sales License to Furlongs Liquor Inc., dba Furlong’s Liquor, 4777 Geneva Avenue, for the license period of March 24, 2020 to December 31, 2020, contingent upon background clearance from the Police Department. c) Approve the renewal of a Secondhand Goods Dealer License for Best Buy Stores, LP, dba Best Buy, 8301 - 3rd Street North, for the license period of March 25, 2020 to March 25, 2021, contingent upon background clearance from the Police Department. d) Waive reading and adopt Resolution 2020-xxx, Accepting the resignation of Logan Cramlet, Public Works Maintenance, Utility Division, from the City of Oakdale, effective March 26, 2020; and directing staff to proceed with filling the vacancy. e) Waive reading and adopt Resolution 2020-xxx, Designating Oakdale Building Inspector Sheryl Mellgren as Acting Chief Building Official, effective April 1, 2020, until such time as a new Chief Building Official is named, and that her hourly wage be temporarily set at $42 per hour during this time. AGENDA March 24, 2020 Page Two f) Authorize the appropriate City officials to enter into Subordinate Funding Agreement 1 to the Master Funding Agreement between the City of Oakdale and the Metropolitan Council for a sanitary sewer extension. g) Waive reading and adopt Resolution 2020-xxx, Approving a Conditional Use Permit for two 10 foot by 10 foot accessory buildings at 6570 5th Street (Falteisek). h) Waive reading and adopt Resolution 2020-xxx, Approving a Conditional Use Permit for a church use at 7019 6th Street (The Lord’s Church). i) Declare the City’s 1989 Ford F-350 pick-up truck, VIN 1FTHF36G8KKB11152, as surplus and authorize its sale to top bidder, Jake Riley, at an amount of $7,155. ADVISORY BOARDS AND COMMISSIONS PUBLIC WORKS DIRECTOR/CITY ENGINEER a) City Project 2020—01 – Plans and Specifications (Recommendation: Waive reading and adopt Resolution 2020-xxx, Approving the plans and specifications for City Project 2020-01 (2020 Street Improvements) and authorize the advertisement for bids). COMMUNITY DEVELOPMENT CITY ATTORNEY AWARD OF BID a) City Project 2019-03 (Recommendation: Waive reading and adopt Resolution 2020-xxx, Awarding the bid for City Project 2019-03 (15th and Hilo Water Quality Project with the South Washington Watershed District) to Fitzgerald Excavating and Trucking Inc.). ADMINISTRATOR’S REPORTS a) City Administrator Search Update* COUNCIL PRESENTATIONS a) Mayoral Declaration of Local Emergency; Council Authorization for Extension of Emergency Period (Recommendation: Mayor declare a Local Emergency, and waive reading and adopt Resolution 2020-xxx, Authoring the extension of the duration of the Mayor’s Declaration of Local Emergency). CLAIMS (Recommendation: Approve Claims for the period of March 7 to March 20 in the amount of $675,272.80). ADJOURNMENT  REQUEST FOR COUNCIL ACTION Meeting Date: March 24, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CD Award of Bid ☐ Other: ☐ CA Approval: CD Consensus Motions ☐ Public Hearing ☒ Department: ☐ Title: AM PM Express – Off-Sale Intoxicating Liquor License Request BACKGROUND AM PM Express Inc. has requested issuance of an off-sale intoxicating liquor license for the commercial space adjacent to their convenience store located at 1017 Geneva Avenue. The background check relating to the liquor license request is still in process. STAFF AND/OR COMMISSION RECOMMENDATION Staff recommends that the City Council continue the public hearing for AM PM Express Inc., relating to a request for an Off-Sale Intoxicating Liquor License at 1017 Geneva Avenue, to April 14, 2020. CITY COUNCIL ACTION REQUESTED It is requested that the City Council continue the public hearing for AM PM Express Inc., relating to a request for an Off-Sale Intoxicating Liquor License at 1017 Geneva Avenue, be continued to April 14, 2020.  WORKSHOP OAKDALE CITY COUNCIL February 24, 2020 Attendance The City Council held a workshop on Monday, February 24, 2020, at Oakdale Municipal Building, 1584 Hadley Avenue North, Oakdale, Minnesota. The meeting began at 5 PM. Present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Also Present: Susan Barry, City Clerk Brian Bachmeier, Public Works Director/City Engineer Craig Dawson, Interim City Administrator Chelsea Petersen, Administrative Services Director Bill Sullivan, Chief of Police Joint Meeting with the Environmental Management Commission Also Present: Jen Hassebroek, Senior Community Development Specialist Keith Miller, Chair, Environmental Management Commissioner Karen Jackson, Environmental Management Commissioner EMC Chair Miller reviewed the commission’s priorities and work plans for 2020. In reviewing the proposed work plan relating to electric vehicles, Council Member Swedberg asked that staff confirm that the actions and descriptions match that which was discussed by City Council on January 14. Council Member Ingebrigtson inquired whether the noted zoning code update related to allowing backyard solar panel structures 20 feet off the ground, for which he expressed a concern. EMC Chair Miller explained that the code change referred to allowing rooftop mounted panels and that the commission would continue reviewing options for ground mounted panels. Senior Community Development Specialist Hassebroek added that staff was looking at allowing larger backyard accessory buildings so that solar panels could be installed on the roof. In response to a question from Mayor Reinke, Senior Community Development Specialist Hassebroek noted that the electric vehicle ride-and-drive event was being considered to be part of the City’s annual Touch a Truck event. She added that staff has been in contact with an organization interested in offering the ride-and-drive. In response to a question from Council Member Zabel, Senior Community Development Specialist Hassebroek noted that she would contact Xcel Energy to request Oakdale customer participation data in Xcel’s energy rebate programs. Workshop February 24, 2020 Page Two In response to a question from Mayor Reinke, Senior Community Development Specialist Hassebroek noted that City serves as a conduit between Washington County and multi-family facilities to promote recycling and related programs. EMC Chair Miller provided a brief overview of the City’s new Adopt-a-Drain program and noted that there are over 200 storm water management areas in Oakdale. EMC Chair Miller provided a brief overview of the City’s next steps in the GreenStep Cities program that will focus on the bike and pedestrian plan. Mayor Reinke asked staff to consider having a designated bike parking area at City Hall. EMC Chair Miller commented on installing additional GreenStep Cities signs in the community; however, cities must cover the cost of the signs. Council Member Ingebrigtson noted that it would be nice to include the GreenStep logo on water towers. Senior Community Development Specialist Hassebroek announced that a student representative would be joining the Environmental Management Commission in March. Joint Meeting with the Economic Development Commission Also Present: Bill Burns, Economic Development Commissioner Linnea Graffunder-Bartels, Senior Community Development Specialist Dave Halper, Economic Development Commissioner Holly Koep, Economic Development Commissioner David Lewis, Economic Development Commissioner Gary Livingston, Economic Development Commissioner Scott Oechsner, Economic Development Commissioner Frank Orsello, Economic Development Commissioner Bob Stiglich, Economic Development Commissioner EDC Commissioner Halper asked what more the commission could be doing for the City. Mayor Reinke thanked the EDC members for meeting with prospective businesses and on the business visitation program. EDC Commissioner Burns supported increasing the number of businesses that are visited. Mayor Reinke provided an overview of the City’s local sales tax being proposed to fund the police department expansion and new public works facility. EDC Commissioner Orsello noted that the Oakdale Area Chamber of Commerce is supportive of the tax. EDC Commissioner Burns indicted that the commission may have been able to offer additional options for financing the projects. Workshop February 24, 2020 Page Three EDC Commissioner Halper agreed that the EDC would have liked to have been involved in the process. Mayor Reinke spoke about the crucial timeline for getting the proposed bill to the Legislature. EDC Commissioner Orsello asked that the commission be involved in the Willowbrooke project. EDC Commissioner Burns suggested that the commission could focus on developing a plan for the remainder of the Oakdale Marketplace commercial area south of Willowbrooke. He suggested having the EDC work with the Oakdale Area Chamber of Commerce on developing a plan. EDC Commissioner Livingston inquired whether the increased property taxes from the Willowbrooke project would offset the need for additional City services and staff. Mayor Reinke noted that Administrative Services Director Petersen would be developing a 10-year financial plan for the City that would address this. Interim City Administrator Dawson added that plan projections would identify tax revenue and expenditures and help determine whether tax levy adjustments might be needed. In response to a question from EDC Commissioner Livingston, Mayor Reinke noted that the Slumberland headquarters is based in the former Imation building and that additional development to the north was still being contemplated. Senior Community Development Specialist Graffunder-Bartels noted that Slumberland had planned to expand but instead has adapted to the existing space. In response to a request from EDC Commissioner Oechsner, Mayor Reinke asked staff to provide the EDC with business news on a semi-annual basis. Police Department Update and Overview Police Chief Sullivan provided an overview of the department’s promotional process currently being developed that will also assist with succession planning. Council Member Ingebrigtson asked that the City Council be provided with information on the ranks within the department. In response to questions from Mayor Reinke, Chief Sullivan talked about ways mental health is being addressed, future retention projections, and challenges in recruiting minorities. Chief Sullivan noted that Captain LaTour would be establishing a comprehensive employee wellness strategy for the department prior to her retirement in early 2021. Chief Sullivan noted that the department planned to contract with the new Hero training center in Cottage Grove for the next few years. Workshop February 24, 2020 Page Four In response to a question from Council Member Zabel, Chief Sullivan noted that the police department expansion would still include training space. In response to an inquiry from Chief Sullivan, the City Council supported holding off on making any changes to the City’s tobacco ordinance relating to raising the age to purchase products until the Legislature has taken action on the matter. In response to a question about compliance checks, Chief Sullivan explained that compliance checks could be conducted but would not be chargeable at this point in time. Mayor Reinke asked that tobacco license renewal requests include information on any compliance check issues. Council Member Olson indicated that she would not support changing the age to purchase tobacco products to 21. In response to a question from Mayor Reinke, Chief Sullivan explained the department’s crisis management philosophy and stressed the importance of the City Council and staff to withhold comments until news conference preparation has taken place. In response to a question from Council Member Ingebrigtson, Chief Sullivan explained that when incidents occur in the community, the City Council is contacted in a timely manner. He asked council members to contact him with any questions or concerns that may arise at other times. He added that Fire Chief Anderson serves at the City’s emergency management director. In response to a question from Council Member Swedberg, Chief Sullivan shared that he potentially plans to retire in July of 2021. Walton Park Ball Complex Baseline Fencing and Concrete Footings Public Works Director/City Engineer Bachmeier followed up on discussion that took place at the January 14 City Council workshop regarding replacing the pavement surface, base line fencing foundations, and backstops in the Walton Park ballfield complex. He explained that the pavement surface is over 30 years old and has numerous patched areas and that, over time, the concrete baseline fencing foundations have risen out the ground due to the high water table and now pose safety concerns. Public Works Director/City Engineer Bachmeier indicated that the recommended course of action would be to proceed with repaving the paved areas, and removing/replacing the baseline fencing. The baseline fencing concrete foundations would not be installed, instead the fence posts will be pushed into the ground hydraulically. Total project has an estimated cost of $180,000. In response to a question from Council Member Zabel, Public Works Director/City Engineer Bachmeier confirmed that the original perimeter fencing had foundations that also heaved and had been replaced in 2016. Council Member Zabel expressed concern with the amount of money and resources needed to correct the problem with the likelihood that issues would continue at the complex due to the high water table. Workshop February 24, 2020 Page Five Council Members Olson and Swedberg expressed safety concerns with not fixing the concrete fence foundations. Council Member Zabel commented on the cost estimate difference from January 14 and asked that discussion relating to the use of park reserve fund versus general obligation funds take place in the very near future. Mayor Reinke supported the $180,000 expenditure due to the frequent use the complex receives, especially for tournaments. Council Member Olson supported the $180,000 expenditure and asked that more information be provided on the need to replace the backstops. In response to a question from Council Member Zabel about an option to install fencing in front of bleacher areas, Public Works Director/City Engineer Bachmeier noted that a structure would be needed to support the fencing; he supported Park Superintendent Koesling’s recommendation to not replace the backstops at this time as they are functional; however, it would be more cost effective to replace the backstops concurrently with the paving. Council Member Swedberg supported the $180,000 expenditure. Council Member Ingebrigtson agreed provided that the backstops component was not included. In response to funding the improvements, Interim City Administrator Dawson noted that staff could provide options. Council Member Zabel agreed with the $180,000 expenditure. The City Council supported an $180,000 expenditure from park reserve fund to replace the pavement surface and fencing foundations in the Walton Park ballfield complex (fields 1 to 4). Council Discussion Council Member Olson shared a desire for a four-way stop sign at Helmo and 23rd. Public Works Director/City Engineer Bachmeier noted that pedestrian crossings would be evaluated as part of the City’s bike and pedestrian plan project. Council Member Zabel asked that the City Council revisit the Oakdale Marketplace planned unit development and discuss updating it. Mayor Reinke noted that he met with Lake Elmo to discuss the 180-acre site near the Lake Elmo Public Works facility and potential options of promoting it jointly. Mayor Reinke noted that he met with Minnesota Pollution Control representatives to discuss matters relating to drinking water. Adjournment The workshop adjourned at 6:52 PM.  REGULAR MEETING OAKDALE CITY COUNCIL February 24, 2020 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on Monday, February 24, 2020, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 7 PM. CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Absent: None Also Present: Brian Bachmeier, Public Works Director/City Engineer Susan Barry, City Clerk Craig Dawson, Interim City Administrator Chelsea Petersen, Administrative Services Director Sarah Sonsalla, City Attorney PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Workshop, January 14, 2020 Regular Meeting, January 28, 2020 A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE WORKSHOP MINUTES OF JANUARY 14, 2020, AS PRESENTED. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE REGULAR MINUTES OF JANUARY 28, 2020, AS PRESENTED. 5 AYES. OPEN FORUM Mayor Reinke opened the meeting up to the audience; no comments were heard. CONSENSUS MOTIONS REGULAR MEETING February 24, 2020 Page Two Mayor Reinke asked that item “c” be pulled. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE FOLLOWING CONSENSUS MOTIONS: a) Waive reading and adopt Resolution 2020-20, Designating Police Officer Phillip Claypool as a regular, full-time employee, effective February 13, 2020. b) Approve the lease agreement with Sprint Spectrum LP relating to Water Tower 3, located at 2347 Hallmark Avenue, and authorizing the appropriate City officials to execute said agreement. d) Approve the Extension Agreement between and among the members of the Ramsey Washington Suburban Cable Commission and Comcast of Minnesota. e) Approve the Pay Equity Compliance Report and authorize staff to submit the report to the Department of Employee Relations. f) Waive reading and adopt Resolution 2020-22, Approving Amendment 1 between the Board of Commissioners of the City of Saint Paul and the City of Oakdale relating to Water Main Repair Services. g) Approve renewal of liquor licenses, as noted. 5 AYES. CONSENSUS ITEM “C” – COMCAST FRANCHISE AGREEMENT Mayor Reinke provided an overview of the recommendation made by the Ramsey/Washington Counties Suburban Cable Commission to not renew the franchise agreement with Comcast of Minnesota Inc. He added that the funding matter noted by Comcast’s should not be at issue. Council Member Ingebrigtson added that Comcast has been unyielding in the negotiation process. A MOTION WAS MADE BY MAYOR REINKE, SECONDED BY COUNCIL MEMBER ZABEL, TO WAIVE READING AND ADOPT RESOLUTION 2020-21, AFFIRMING RAMSEY/WASHINGTON COUNTIES SUBURBAN CABLE COMMISSION’S PRELIMINARY ASSESSMENT THAT THE COMCAST OF MINNESOTA INC. CABLE FRANCHISE AGREEMENT NOT BE RENEWED. 5 AYES. ADVISORY BOARDS AND COMMISSIONS a) Parks and Recreation Commission: Tilsen Park Improvements – Swing Set Public Works Director/City Engineer Bachmeier provided an overview of a request made by a resident to add a swing set to the existing playground structure at Tilsen Park, located at 35th Street and Grovner Road. He commented on the high number of children that live in the area. Public Works Director/City Engineer Bachmeier added that the Parks and Recreation Commission REGULAR MEETING February 24, 2020 Page Three supported the request and that the $12,700 project cost could be funded from the “Park Without Borders” in the 2020 Capital Improvements Program. He also added that the set would include two belt swings, an expression swing, and an adaptive swing. Council Member Swedberg asked about an earlier project estimate of $15,000. Public Works Director/City Engineer Bachmeier explained that the higher estimate included the installation of woodchips and a border; however, it was determined that sand in the playground would remain and woodchips added to only the swing set area. He further explained that City crews would install the border. In response to questions from the City Council on sand versus woodchips, Public Works Director/City Engineer Bachmeier explained that woodchips are ADA compliant and sand is replaced with woodchips at those times when playground equipment is completely replaced. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER ZABEL, TO APPROVE THE ADDITION OF A SWING SET AT TILSEN PARK, LOCATED AT 35TH STREET AND GROVNER ROAD, USING 2020 CIP PARKS WITHOUT BORDERS FUNDS IN THE AMOUNT OF $12,700. 5 AYES. PUBLIC WORKS DIRECTOR/CITY ENGINEER a) Project Updates Public Works Director/City Engineer Bachmeier noted that the Public Works Department had begun preparations for spring and that so far, there have been 10 water main repairs. b) City Vehicles on Trails Council Member Zabel inquired about the policy regarding City maintenance vehicles driving on paved trails and potential damage. Public Works Director/City Engineer Bachmeier explained that vehicles stay off the trails when spring weight restrictions are in place. ADMINISTRATOR’S REPORTS a) City Administrator Search Update Interim City Administrator Dawson reviewed the proposed schedule for interviewing finalists and the possibility of needing to arrange for remote participation for the mayor. REGULAR MEETING February 24, 2020 Page Four City Attorney Sonsalla provided an overview of the provisions in the Open Meeting Law relating to remote participation. Mayor Reinke noted that staff would work on the technological details. b) Announcements Interim City Administrator Dawson noted that the March 10 council work session would include the “If I Were Mayor” contest reception at the Discovery Center followed by a discussion of a proposal from Metro-Inet and drinking water supply alternatives relating to the 3M settlement. He also announced that the Pollution Control Agency had scheduled “listening sessions” relating to drinking water issues, and that the hiring process for chief building official was underway and the City Council would be asked to take action to designate Building Inspector Sheryl Mellgren as acting building official. COUNCIL PRESENTATIONS a) Events and Reminders Mayor Reinke announced the following: early voting for the Presidential Primary at City Hall, Free Family Skating Day (March 7, Tartan Arena), Fire and Police Annual Spring Safety Meeting (April 4, North Fire Station), and seeking applicants for the City’s advisory bodies. CLAIMS A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE CLAIMS FOR THE PERIOD OF FEBRUARY 8 TO FEBRUARY 21 IN THE AMOUNT OF $585,258.33. 5 AYES. ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO ADJOURN THE FEBRUARY 24, 2020 MEETING AT 7:26 PM. 5 AYES. Respectfully submitted, Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: March 24, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CP Award of Bid ☐ Other: ☐ CA Approval: CD Consensus Motions a ☒ Public Hearing ☐ Department: ☐ Title: Secondhand Goods Dealer License Renewal: Guitar Center Stores Inc. BACKGROUND Guitar Center Stores Inc., dba Guitar Center, 8316 - 3rd Street North, holds a Secondhand Goods Dealer License that expires March 25. They would like to continue selling used musical instrument; however, because their renewal application was submitted to the City late, their background check is still in process. Guitar Center is requesting the City renew their license contingent upon background clearance from the Police Department. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends approving the renewal and issuance of a Secondhand Goods Dealer License to Guitar Center Inc., contingent upon background clearance from the Police Department. CITY COUNCIL ACTION REQUESTED It is requested that the City Council approve renewal of the Secondhand Goods Dealer License held by Guitar Center Store Inc., dba Guitar Center Stores, 8316 – 3rd Street, for the license period of March 25, 2020 to March 25, 2021, contingent upon background clearance from the Police Department.  REQUEST FOR COUNCIL ACTION Meeting Date: March 24, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CP Award of Bid ☐ Other: ☐ CA Approval: CD Consensus Motions b ☒ Public Hearing ☐ Department: ☐ Title: Tobacco Sales License Renewal: Furlong’s Liquor Inc. BACKGROUND Furlongs Liquor Inc. dba Furlong’s Liquor, 4777 Geneva Avenue North, holds a Tobacco Sales License that expired December 31, 2019. They would like to renew their license at this time, contingent upon background clearance from the Police Department. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends approving the renewal and issuance of a Tobacco Sales License for Furlongs Liquor Inc., contingent upon background clearance from the Police Department. CITY COUNCIL ACTION REQUESTED It is requested that the City Council approve the renewal of a Tobacco Sales License to Furlongs Liquor Inc., dba Furlong’s Liquor, 4777 Geneva Avenue, for the license period of March 24, 2020 to December 31, 2020, contingent upon background clearance from the Police Department.  REQUEST FOR COUNCIL ACTION Meeting Date: March 24, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CP Award of Bid ☐ Other: ☐ CA Approval: CD Consensus Motions c ☒ Public Hearing ☐ Department: ☐ Title: Secondhand Goods Dealer License Renewal: Best Buy Stores BACKGROUND Best Buy Stores, LP, dba Best Buy, 8301 - 3rd Street North, holds a Secondhand Goods Dealer License that expires March 25. They would like to continue their “Trade In for Store Credit” program that enables customers to trade in phones and electronics and receive a store credit or a plan upgrade; however, because their renewal application was submitted to the City late, their background check is still in process. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends approving the renewal and issuance of a Secondhand Goods Dealer license for Best Buy, contingent upon background clearance from the Police Department. CITY COUNCIL ACTION REQUESTED It is requested that the City Council approve the renewal of a Secondhand Goods Dealer License for Best Buy Stores, LP, dba Best Buy, 8301 - 3rd Street North, for the license period of March 25, 2020 to March 25, 2021, contingent upon background clearance from the Police Department  REQUEST FOR COUNCIL ACTION Meeting Date: March 24, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: BB Award of Bid ☐ Other: ☐ ☐ CA Approval: CD Consensus Motions d ☒ Public Hearing Department: ☐ Title: Accept Logan Cramlet’s Notice of Resignation, and Authorize Staff to Initiate the Process to Fill the Position. BACKGROUND Logan Cramlet has been with the Oakdale Public Works, Utilities Division, since July 17, 2017. Mr. Cramlet has been an outstanding employee within the City’s Utilities Division. He submitted his resignation effective March 26, 2020. Mr. Cramlet has been offered a job at Xcel Energy. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends that the City Council accept the resignation of Logan Cramlet, Public Works Maintenance Worker for the Utilities Division, from the City of Oakdale, effective March 26, 2020, and authorize staff to initiate the process to fill the vacant position. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2020-xxx, Accepting the resignation of Logan Cramlet, Public Works Maintenance, Utility Division, from the City of Oakdale, effective March 26, 2020; and directing staff to proceed with filling the vacancy.  City of Oakdale RESOLUTION 2020-xxx ACCEPTING THE RESIGNATION OF LOGAN CRAMLET, PUBLIC WORKS MAINTENANCE, UTILITY DIVISION, FROM THE CITY OF OAKDALE, EFFECTIVE MARCH 26, 2020. At a regular meeting of the City Council of the City of Oakdale held on March 24, 2020, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel, and the following absent: none, the Oakdale City Council resolved: WHEREAS, Logan Cramlet has submitted a resignation from the City, effective March 26, 2020. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby accepts the resignation of Logan Cramlet from the City of Oakdale, effective March 26, 2020. Voting in Favor: Voting Against: Resolution duly seconded and passed this 24th day of March, 2020. ________________________________________ Attest: Paul Reinke, Mayor ______________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: March 24, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: Award of Bid ☐ Other: ☐ ☐ CA Approval: Consensus Motions e ☒ Public Hearing Department: ☐ Title: Designate Acting Chief Building Official BACKGROUND Chief Building Official Bill Schmitt will resign from the City of Oakdale, effective March 31, 2020, after serving the City for over three decades. The City is currently in the process to fill the position; however, municipalities are statutorily required to designate a certified building official. MS 326B.133, subdivision 1 reads, “Each municipality shall designate a building official to administer the code.” And subdivision 7 reads, “In the event a designated building official position is vacant within the municipality, (it) shall designate a certified building official to fill the vacancy as soon as possible. The commissioner must be notified of any vacancy or designation in writing with five days.” Therefore, it is recommended that Oakdale Building Inspector Sheryl Mellgren be named as Acting Chief Building Official until such time as a new Chief Building Official is named. Inspector Mellgren has the necessary certification. STAFF AND/OR COMMISSION RECOMMENDATION Staff recommends that Oakdale Building Inspector Sheryl Mellgren be designated as Acting Chief Building Official, effective April 1, 2020, and until such time as a new Chief Building Official is named. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2020-xxx, Designating Oakdale Building Inspector Sheryl Mellgren as Acting Chief Building Official, effective April 1, 2020, until such time as a new Chief Building Official is named, and that her hourly wage be temporarily set at $42 per hour (5.5 percent adjustment) during this time.  City of Oakdale RESOLUTION 2020-xxx DESIGNATING OAKDALE BUILDING INSPECTOR SHERYL MELLGREN AS ACTING CHIEF BUILDING OFFICIAL, EFFECTIVE APRIL 1, 2020, UNTIL SUCH TIME AS A NEW CHIEF BUILDING OFFICIAL IS NAMED, AND THAT HER HOURLY WAGE BE TEMPORARILY SET AT $42 PER HOUR DURING THIS TIME. At a regular meeting of the City Council of the City of Oakdale held on March 24, 2020, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel, and the following absent: none, the Oakdale City Council resolved: WHEREAS, Chief Building Official Bill Schmitt will resign from the City of Oakdale, effective March 31, 2020; and WHEREAS, municipalities are statutorily required to designate a certified building official. MS 326B.133, subdivision 1 reads, “Each municipality shall designate a building official to administer the code.” And subdivision 7 reads, “In the event a designated building official position is vacant within the municipality, (it) shall designate a certified building official to fill the vacancy as soon as possible. The commissioner must be notified of any vacancy or designation in writing with five days”; and WHEREAS, Oakdale Building Inspector Sheryl Mellgren has the necessary certification; and WHEREAS, it is recommended that Oakdale Building Inspector Sheryl Mellgren be named as Acting Chief Building Official until such time as a new Chief Building Official is named. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby designates Oakdale Building Inspector Sheryl Mellgren as Acting Chief Building Official, effective April 1, 2020, until such time as a new Chief Building Official is named. NOW, THEREFORE, BE IT FURTHER RESOLVED that Mellgren’s hourly wage be temporarily set at $42 per hour during the time she serves as Chief Building Official. Voting in Favor: Voting Against: Resolution duly seconded and passed this 24th of March, 2020. ______________________________________________ Attest: Paul Reinke, Mayor ______________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: March 24, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: BB Award of Bid ☐ Other: ☐ ☐ CA Approval: CD Consensus Motions f ☒ Public Hearing Department: ☐ Title: Subordinate Funding Agreement 1 to the Master Funding Agreement between the City of Oakdale and Metropolitan Council for a Sanitary Sewer Extension Related to the Metro Gold Line Bus Rapid Transit Project BACKGROUND The City entered into a Master Funding Agreement (MFA) with the Gold Line Bus Rapid Transit (BRT) Project effective January 21, 2020. Per the MFA, some of the funding for the project related to but not part of the project, would be determined in Subordinate Funding Agreements (SFAs). The SFA project includes local work requested by the City to extend sanitary sewer to serve the future development of the undeveloped property east of Hadley Avenue and south of 4th Street (Regan property). The City will fund the project and the SFA will provide funding for proposed components related to, but not part of, the project. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends that the City Council authorize the Interim City Administrator to sign the attached Subordinate Funding Agreement 1 to the Master Funding Grant Agreement between the Metropolitan Council and the City of Oakdale. The most cost effective and appropriate time to extend the sewer is with this project as it avoids removal and restoration of BRT roadway improvements should the sewer be extended after the project. FINANCIAL IMPLICATIONS This sanitary sewer improvement is reflected in the 2020-2024 Capital Improvement Program and will be financed with Utility Reserve Funds. The total cost for “Local Work” authorized by the SFA shall be up to but not exceed $14,800 for design work. CITY COUNCIL ACTION REQUESTED It is requested that the City Council authorize Interim City Administrator Craig Dawson to sign the attached Subordinate Funding Agreement 1 to the Master Funding Grant Agreement between the Metropolitan Council and the City of Oakdale.  Reference Numbers: GBRT Project: 69006 Metropolitan Council: 19I033-A City of Oakdale _____: TBD PROJECT: GOLD LINE BUS RAPID TRANSIT PROJECT MASTER AGREEMENT: Master Funding Agreement #19I033 – City of Oakdale PARTIES: • Metropolitan Council (“Council”) • City of Oakdale, Minnesota (“City”) SUBORDINATE FUNDING AGREEMENT #1 TO MFA City of Oakdale – RE: Sanitary Sewer Extension This Subordinate Funding Agreement (“SFA”) with the City of Oakdale is entered by and between the above-named Parties. WHEREAS: 1. The Parties entered into a Master Funding Agreement (“MFA”) for the Gold Line Bus Rapid Transit Project (“Project”), effective on January 21, 2020. 2. The Parties provided in the MFA that certain aspects of funding for the Project, or components related to but not part of the Project, would be determined in subsequent SFAs. 3. The Project includes work requested by the City, hereby referred to as “Local Work,” for which the City will fund. 4. The Parties desire to enter this SFA to provide funding for proposed components related to, but not part of the Project, as described in the Specific Description of Funding Authorization of this agreement. NOW, THEREFORE, in reliance on the statements in these recitals, the Parties hereby agree as follows: 1. Amount of Authorized Funding. The total cost for Local Work authorized by this SFA shall be up to but not exceeding the amount of $14,800, unless authorized in a subsequent agreement or an amendment to this SFA. 2. Payment. The funds shall be payable in accordance with the payment schedule set forth in Exhibit A. Any changes to the scope or budget needed to complete the Local Work authorized under this SFA will be addressed according to the terms outlined in the MFA. The Council will not add a 3% administrative fee to each disbursement request to be paid by the City. If the Council accrues internal interest charges to fund the Local Work authorized under this SFA, the Council will track, document, and prepare a separate invoice for these charges for payment by the City as authorized in a subsequent agreement or an amendment to this SFA. Page 1 of 6 3. SFA Budget. The budget for the Council’s activities described in this SFA is provided in Exhibit A. City funds provided for this SFA may only be used for reimbursing the Council’s costs for activities to be directly incurred within the described Specific Description of Funding Authorization and as detailed in the MFA. 4. Specific Description of Funding Authorization. Activities to be performed by the Council and funded by the City include: project management; private utility coordination; updates to survey; development and quality control/quality review of 60%, 90%, and 100% design plans and specifications; coordination of permitting applications; and 60%, 90%, and 100% construction cost estimates for the extension of a new sanitary sewer. The sewer would be generally located under Hudson Boulevard, starting at a maintenance hole located 400’ east of Greystone Avenue and continuing eastward to Hadley Avenue. The sewer extension would serve future development on the east side of Hadley Avenue, generally as shown in Exhibit B. The Council will incorporate the Local Work design plans in the proposed Project construction bid documents if: a) the environmental review of the Project and the components described in this SFA allow the construction of the Local Work; and b) the Project is permitted to proceed to construction. The Local Work construction specifications will be incorporated in the overall specifications within the Project construction bid documents. No separate or standalone specifications for the Local Work design plans will be created. 5. Future Construction of Local Work. At least one month prior to the Council opening construction bids, the City is required to enter into a subsequent SFA authorizing the Council to construct this Local Work and reimburse the Council cost. Failure to enter into an SFA for construction will result in the Council excluding or removing the Local Work from the bid documents through an addendum and ending any further obligation by the Council. If the City notifies the Council it does not intend to enter into an SFA to construct the Local Work along with the construction of the Project, the City will be responsible for additional costs incurred by the removal of the Local Work from the Project’s design plans and/or construction bid documents. The Parties will enter into an SFA for the City to reimburse the Council for those costs. 6. Environmental Documentation. The Federal Transit Administration (“FTA”) is the Project’s lead federal agency under the National Environmental Policy Act of 1969 (“NEPA”) and the Council is the Responsible Governmental Unit under the Minnesota Environmental Policy Act of 1973 (“MEPA”). The Council completed an Environmental Assessment in 2018 for the Project and the Local Work described in this SFA and entered into a Finding of No Significant Impact (“FONSI”) on January 17, 2020. If the Council determines that additional environmental documentation is required for future construction of the Local Work, the Council will complete the required environmental analysis following execution of a subsequent agreement of both Parties or an amendment to the SFA to authorize this work. 7. Release of Design Plans. If the City does not enter into an SFA with the Council to construct the Local Work along the construction of the Project, but requests the Council to release the Page 2 of 6  Local Work design plans to the City, for the purposes of current or future use of the plans, the Council shall release the design plans provided an amendment to this SFA or a subsequent agreement is executed by the Parties to address indemnification, liability, claims, access, copyright, and related issues as a result of the release of the Local Work design plans. 8. Project Activity Periods. The project activity period for the purposes of this SFA shall be effective upon execution and shall terminate on the later date of: a. the date all costs under this SFA have been paid, b. unless terminated earlier consistent with the terms of the MFA. 9. Entry onto Easements and Rights-of-Way. In order to fulfill obligations under this SFA, the Parties hereby grant to each other the right to enter onto property and any easements and rights-of-way that the Parties may have obtained. 10. Project Management. The Council shall perform, direct, and supervise all Local Work that the Council deems required or necessary and appropriate to fulfill the terms of this SFA. All Local Work shall be performed by the Council or the Council’s contractors, as directed by the Council, in accordance with the Contract Documents, defined in Exhibit A, for the Project. The Council will actively pursue and manage each warranty identified for the duration of the warranty. 11. No Guarantee of Construction. This SFA describes terms requiring the City to reimburse the Council’s cost for design activities associated with the requested Local Work. It does not guarantee that the Local Work will be constructed. The City and the Council acknowledge that nothing in this agreement shall require the Council to take any action or make any decision that will prejudice or compromise any review or decision-making processes required under state and federal environmental laws, regulations, or rules. The Parties intend this agreement to be consistent with statutory and other legal authorities, including but not limited to MEPA and NEPA. The parties agree that this SFA does not limit the alternatives or mitigative measures that the Council may undertake in the development and construction of the Project. The Council retains the right to make decisions and necessary approvals associated with Project requirements. 12. Incorporation. The terms, conditions, and definitions of the MFA are expressly incorporated into this SFA except as modified herein. [THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK; SIGNATURE PAGE TO FOLLOW.] Page 3 of 6  IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their duly authorized representatives on the dates indicated below. Furthermore, this Agreement may be executed in counterparts, each of which shall be deemed to be an original, but all of which, taken together, shall constitute one and the same agreement. CITY OF OAKDALE METROPOLITAN COUNCIL By: ________________________________ By: Its: Mayor _____________________________ Date: ______________________________ Its: Date: _________________________ By: ________________________________ Its: Interim City Administrator Date: ______________________________ Page 4 of 6  LIST OF EXHIBITS Exhibit Description A Budget and Payment Schedule for Local Work B Preliminary Design Plans Page 5 of 6  EXHIBIT A Budget for Local Work Item Cost Design Cost $14,800 Maximum Amount of Authorized Funding $14,800 Payment Schedule for Local Work Payment # Payable on or before: Amount 1 35 Days Following SFA Execution $4,933 2 July 1, 2020 $4,933 3 March 1, 2021 $4,934 Page 6 of 6 METRO Gold Line Bus Rapid Transit (GBRT) Metro Square | 121 7th Place East, Suite 102 | St. Paul, MN 55101 Subject: City of Oakdale SFA Cost Estimate No. 1 Sanitary Sewer Extension Date: 2/13/2020 Fee estimate for the design of a Sanitary Sewer Extension east of Greystone Avenue near ABI located in the City of Oakdale. Fee Estimate: Task Task Description Hours Average Rate Total 1 Project Management / Project Coordination / Meetings 20 $ 190 $ 3,800 2 Small Utility Coordination / GSOC Updates / Survey Updates 8 $ 125 $ 1,000 3 Construction Plans & Details (60/90/100)* 40 $ 125 $ 5,000 4 QC/QA Quality Reviews at 60/90/100 6 $ 125 $ 750 5 Coordinate Permit Applications 2 $ 125 $ 250 6 Construction Specifications ‐ Create SFA Payment Language 8 $ 125 $ 1,000 7 Create FTA Cost Estimate(s) (60/90/100); Project Documentation 20 $ 150 $ 3,000 TOTALS 104 $ 14,800 *Assumes construction of pipe is not on piled foundation TYPICAL SECTION A-A LEGEND SFA AREA GBRT WORK EXISTING SANITARY SEWER BRT GUIDEWAY PROPOSED SANITARY SEWER SCHEMATIC EXISTING ROW PROPOSED MANHOLE EXISTING PROPERTY LINE DRAFT-WORK IN PROCESS GOLD LINE BRT PROJECT 12/20/2019 OAKDALE SFA NO. 1 Rev 0 SEWER EXTENSION NEAR ABI  REQUEST FOR COUNCIL ACTION Meeting Date: 3/24/20 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: RS Award of Bid ☐ Other: ☐ ☐ CA Approval: CD Consensus Motions g ☒ Public Hearing Department: ☐ Title: Conditional Use Permit for Two Accessory Buildings at 6570 5th St. N. (Falteisek) BACKGROUND Single-family homes in the R-3 Low-Density Residential District are permitted one accessory building up to 150 square feet. Accessory buildings exceeding the size and number requirements may be allowed via Conditional Use Permit. This allows the City to review the request to ensure the general and specific criteria in the ordinance are met so that additional or larger accessory buildings can be determined to be suitable for the area. Mike Falteisek (6570 5th Street North) recently purchased a hot tub and erected a 10’x10’ structure to protect it from the elements. There is an existing 10’x10’ storage shed on the property, so a Conditional Use Permit is needed to allow for two accessory buildings on the site. PLANNING COMMISSION RECOMMENDATION The Planning Commission reviewed the application and held a public hearing on March 5, 2020. There was one comment received supporting the request (see draft minutes attached). The Planning Commission unanimously recommended approval of the Conditional Use Permit request (6-0). CITY COUNCIL ACTION REQUESTED Waive reading and adopt Resolution 2020-xxx, approving a Conditional Use Permit for two 10’x10’ accessory buildings at 6570 5th Street North. ATTACHMENTS: • Draft Planning Commission Minutes (excerpt), March 5, 2020 • Planning Report (dated March 5, 2020) – Resolution 2020-xx is Attachment C  REGULAR MEETING OAKDALE PLANNING COMMISSION March 5, 2020 The Oakdale Planning Commission held a meeting on Thursday, March 5, 2020 at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota. The meeting began at 7 PM with the Pledge of Allegiance. CALL OF ROLL On a call of roll, the following were present: Chairperson: Dallas Pierson Commissioners: Bob Boulliane Christopher Campbell Yaya Diatta Emily Milles Lee Stolarski Absent: Marty Jurgensen Others Present: Emily Shively, City Planner EXCERPT PUBLIC HEARINGS a. CONDITIONAL USE PERMIT FOR A SECOND ACCESSORY BUILDING AT 6570 5TH STREET Planner Shively presented a Conditional Use Permit (CUP) request for a second accessory building (10’x10’ square foot open sided gazebo) at the home of Matt and Tara Falteisek, 6570 5th Street North, zoned R3 (Low-Density Residential), in addition to an existing 10’x10’ square foot building at that location. She explained that single family homes in R3 districts are allowed to have one accessory building up to 150 square feet and that second accessory buildings or a larger single accessory buildings require the approval of a Conditional Use Permit (CUP). Ms. Shively stated that staff reviewed the CUP request and found it meets all the requirements in the ordinance, therefore, staff recommends approval. In response to Commissioner Diatta’s question whether an attached or detached garage is considered an accessory building, Ms. Shively explained that single family homes are allowed either one attached or detached garage up to 1,000 square feet and, in addition, one accessory building, based on size determined by the zoning district, is also allowed. In response to Commissioner Campbell’s question, Ms. Shively said that should one of the accessory buildings be removed at some point, the homeowner could replace it provided it is a building of the same size and meets the setback requirements; a larger building would require a new CUP request. In response to a question from Commissioner Boulliane, Ms. Shively stated that the applicants contacted their neighbors, as per process, and no objections were noted. In response to a question from Commissioner Stolarski, Mr. and Mrs. Falteisek explained that their gazebo is open, not enclosed. Commissioner Campbell asked if any language was needed to state that the requested CUP is for use as a gazebo only. Mr. Falteisek noted that he does not want any additional buildings on his property. Planner Shively noted that having a hot tub or a lawn mower in the gazebo may be different, but the land use impact is not significant as the structure is still being used for residential purposes. In response to a question from Chair Pierson, Planner Shively confirmed that another CUP would be needed if a future property owner wanted to remove the two 10’x10’ structures and build a 10’x11’ structure. Chair Pierson opened the public hearing for comments from the audience. Ms. Shively noted she received a phone call from the property owner at 6525 5th Street North and Al Jantz supported the CUP request. As no other comments were heard, Chair Pierson closed the public hearing. A MOTION WAS MADE BY COMMISSIONER STOLARSKI, SECONDED BY COMMISSIONER CAMPBELL, TO RECOMMEND APPROVAL OF A CONDITIONAL USE PERMIT TO ALLOW TWO 10’X10’ ACCESSORY BUILDINGS AT 6570 5TH STREET NORTH. 6 AYES Respectfully submitted, Jackie Knutson, Recording Secretary  PLANNING COMMISSION REPORT To: Oakdale Planning Commission Meeting Date: March 5, 2020 Applicant: Mike Falteisek Location: 6570 5th Street North Request(s): Conditional Use Permit for Two Accessory Buildings (Shed and Gazebo) Prepared/Presented: Emily Shively, City Planner INTRODUCTION Single-family homes in the R-3 Low-Density Residential District are permitted one accessory building up to 150 square feet (Sec. 25-36(b)(1)a)). Accessory buildings exceeding the size and number requirements may be allowed via Conditional Use Permit (Sec.25-154(e)). This allows the City to review the request to ensure the general and specific criteria in the ordinance are met so that additional or larger accessory buildings can be determined to be suitable for the area. Mike Falteisek (6570 5th Street North) recently purchased a hot tub and erected a 10’x10’ structure to protect it from the elements. The gazebo structure is located on the east side of the garage. As there is an existing 10’x10’ storage shed on the property, a Conditional Use Permit is needed to allow for two accessory buildings on the site. (See Attachment A: Location Map and Attachment B: Site Plan). COMPREHENSIVE PLAN DESIGNATION The subject property is guided Low Density Residential in the City’s Comprehensive Plan. ZONING DISTRICT REQUIREMENTS The subject property is zoned R-3 Low Density Housing. Single-family homes may have one accessory building up to 150 square feet. Accessory buildings exceeding that number may be permitted via Conditional Use Permit. The designations of the surrounding property are displayed in the table below: Orientation Comprehensive Plan Zoning District Existing Use North Low Density Residential R3 – Low Density Housing Residential South N/A N/A 5th Street North East Low Density Residential R3 – Low Density Housing Residential West N/A N/A Grange Avenue North ANALYSIS The zoning ordinance states the following (Sec. 25-3-900(a)): A conditional use is a permitted use that is allowed only when it is shown that the use meets certain general and specific standards related to the proposed conditional use. 1 All conditional uses must meet seven general criteria in order for a permit to be approved. This allows the City to review the potential impact(s) the use may have and ensure that the use is consistent with what is envisioned for the area in the City’s Comprehensive Plan. In addition, some conditional uses have specific criteria that must be met which are intended to address potential issues that may arise associated with that type of use. If an application meets all of the criteria in the ordinance, then a conditional use permit shall be granted. General Criterial for Granting a Conditional Use Permit. The general criteria for granting a conditional use permit (applicable to all conditional use permit requests) is listed in Section 25-3-900(g) of the Zoning Code. The conditional use is evaluated according to the following criteria: (1) The conditional use will be in conformity with the City’s comprehensive plan and with the purpose, intent and applicable standards of this Ordinance. The proposed use is in conformity with the city's comprehensive plan as the property is guided low- density residential and accessory buildings are permitted residential accessory uses. This condition is met. (2) The conditional use shall be located, designated, maintained and operated to be compatible with the existing or intended character of that zoning district in which it is located. The lot at 6570 5th Street North exceeds R-3 lot area requirements by approximately 3,470 square feet. There is sufficient area for the two small accessory buildings on this property. This condition is met. (3) The use shall not be hazardous, detrimental or disturbing to present and potential surrounding land uses due to noise, glare, smoke, dust, odor, fumes, water pollution, vibration, general unsightliness or other nuisances. The accessory buildings do not generate any nuisance conditions. This condition is met. (4) The use shall not create traffic congestion, unsafe access or parking needs that will cause inconveniences to the adjoining properties. No additional traffic is generated by this use. This condition is met. (5) The use shall be served adequately by essential public services, such as streets, police, fire protection and utilities. The existing home is served adequately by public services and the accessory buildings will not require additional services beyond those that can be provided by existing utilities. This condition is met. (6) The use shall not create excessive additional requirements at public cost for public facilities and services and shall not be detrimental to the economic welfare of the city. The accessory buildings does not require any additional requirements at public cost. This condition is met. (7) The use shall preserve and incorporate the site's natural and scenic features into the development design and cause minimal adverse environmental effects. The two accessory buildings do not impact any natural features on the site and do not cause any adverse environmental effects. This condition is met. 2 Specific Conditional Use Permit Criteria for Accessory Buildings Exceeding the Number and Size in the Ordinance. The specific criteria for granting a conditional use permit is listed in Section 25-23(c)(9) of the Zoning Code: (a) The property where the structure is to be located cannot be reduced through subdividing as long as the building remains on the site. The parcel is not eligible for subdivision due to lot width. This condition is met. (b) The building shall not be of a pole building type construction (defined as a structure that utilizes treated lumber buried in the ground that serves as the building foundation). The accessory buildings are not of a pole building type construction. This condition is met. (c) No door or other access opening shall exceed ten (10) feet in height. No doors or other access are greater than 10 feet in height. This condition is met. (d) The structure shall not be used for commercial or industrial activities, except as allowed by the regulations governing home occupations. The applicant has stated that one accessory building will be used for residential storage and the second accessory building shelters a hot tub. Both of these are residential uses. This condition is met. Additional Considerations. Applications for a Conditional Use Permit require notification of neighbors within 100 feet of the subject property. The applicant has fulfilled the requirement. 60-DAY RULE Application Complete: February 3, 2020 60-Day Review Deadline: April 3, 2020 Extension Granted To: N/A Planning Commission Meeting: March 5, 2020 Expected City Council Action: March 24, 2020 ROLE OF THE PLANNING COMMISSION The role of the Planning Commission is to review the Conditional Use Permit request as it relates to the Comprehensive Plan and Zoning Ordinance requirements and provide a recommendation to the City Council. RECOMMENDATION Staff has determined that the request for a Conditional Use Permit for two 10’x10’ accessory buildings meets the requirements of the zoning ordinance. Staff recommends approval of the Conditional Use Permit. MOTION Motion to recommend approval of the Conditional Use Permit for two 10’x10’ accessory buildings at 6570 5th Street North. ATTACHMENTS Attachment A: Location Map Attachment B: Site Plan Attachment C: Draft City Council Resolution 3 Attachment A - Location Map 4 Attachment B - Site Plan Shed Gazebo 5 Attachment C - Draft City Council Resolution CITY OF OAKDALE RESOLUTION NO. 2020-xx APPROVING A CONDITONAL USE PERMIT FOR TWO 10’x10’ ACCESSORY BUILDINGS AT 6570 5TH STREET NORTH. At a meeting of the City Council of the City of Oakdale held on Tuesday, March 24, 2020 at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke; Councilmembers Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel and the following members absent: None, the Oakdale City Council resolved: WHEREAS, Mike Falteisek has requested a conditional use permit to allow two 10’x10’ accessory buildings in the rear yard at 6570 5th Street North (Legal Description: Lot 16, Block 16, Tanners Lake Heights Plat No.3), and WHEREAS, the property is zoned R-3 Medium Density Residential and accessory buildings exceeding the size and number requirements are allowed via conditional use permit, per Section 25-154(e), and WHEREAS, the two accessory buildings meet the four specific standards (Sec. 25-23(c)(9)) and the seven general criteria for granting a conditional use permit (Sec. 25-3-900), and WHEREAS, the applicant meets all performance and setback requirements established in the ordinance, and NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Oakdale hereby approves a Conditional Use Permit for two 10’x10’ accessory buildings at 6570 5th Street North. Voting in Favor: Voting Against: Resolution duly seconded and passed this 24th day of March 2020. _____________________________ Paul Reinke, Mayor ______________________________ Susan Barry, City Clerk 6  REQUEST FOR COUNCIL ACTION Meeting Date: 3/24/20 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: RS Award of Bid ☐ Other: ☐ ☐ CA Approval: CD Consensus Motions h ☒ Public Hearing Department: ☐ Title: Conditional Use Permit for a Church Use at 7019 6th St. N. (The Lord’s Church) BACKGROUND The Lord’s Church is currently leasing space in an office building at 7019 6th St. N. in an I-O Industrial Office zoning district. Churches are allowed in an I-O Industrial Office zoning district via Conditional Use Permit. This allows the City to review the request to ensure the general criteria in the ordinance are met so that the use may be determined to be suitable for the area. The Lord’s Church has been leasing space at this location for approximately two years with a five-year lease term. The use has been shown to be compatible with adjacent businesses and sufficient parking exists on the site to accommodate church activities. PLANNING COMMISSION RECOMMENDATION The Planning Commission reviewed the application and held a public hearing on March 5, 2020. There was no public comment regarding the application (see draft minutes attached). The Planning Commission unanimously recommended approval of the Conditional Use Permit request (6-0). CITY COUNCIL ACTION REQUESTED Waive reading and adopt Resolution 2020-xx, approving a Conditional Use Permit for a church use at 7019 6th Street North. ATTACHMENTS: • Draft Planning Commission Minutes (excerpt), March 5, 2020 • Planning Report (dated March 5, 2020) – Resolution 2020-xx is Attachment E  REGULAR MEETING OAKDALE PLANNING COMMISSION March 5, 2020 The Oakdale Planning Commission held a meeting on Thursday, March 5, 2020 at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota. The meeting began at 7 PM with the Pledge of Allegiance. CALL OF ROLL On a call of roll, the following were present: Chairperson: Dallas Pierson Commissioners: Bob Boulliane Christopher Campbell Yaya Diatta Emily Milles Lee Stolarski Absent: Marty Jurgensen Others Present: Emily Shively, City Planner EXCERPT PUBLIC HEARINGS b. CONDITIONAL USE PERMIT (CUP) FOR A CHURCH USE AT 7019 6TH STREET NORTH (THE LORD’S CHURCH) Planner Shively presented a Conditional Use Permit (CUP) request to allow a church use at 7019 6th Street North. She stated that The Lord’s Church has been leasing space in an office building in an I-O Industrial Office zoning district and that churches are allowed in that zoning district with a Conditional Use Permit. Planner Shively further stated that the church did not realize a CUP was needed. She noted that the commission would be reviewing whether there is sufficient parking for the use and noted that the church’s activities typically take place on evenings and weekends when other users in the building are not as active. Planner Shively stated the church typically utilizes up to 15 parking spaces of the 127 parking spaces on site. She added that the church’s use has been shown to be compatible with the other uses in the building and there have not been any parking issues. Ms. Shively stated that staff reviewed the CUP request and found it meets all the requirements in the ordinance, therefore, staff recommends approval. Pastor Thao Xiong from The Lord’s Church and David Johnson from Crossroads Properties, landlord for property, were available for questions. Chair Pierson asked whether the fire department identified any code(s) required for the assembly use at the location. Planner Shively replied that all new building permit requests are checked to make sure that the use meets code. She added that she works with the building department to ensure that uses are permitted and that all of the zoning code requirements are met when there are new tenants. Chair Pierson opened the public hearing for comments from the audience. David Johnson, Owner of Crossroads Properties, noted that commercial properties within the City benefit from the annual inspection from the Oakdale Fire Department where issues can be identified. He stated that he was not aware of the requirement for a Conditional Use Permit relative to churches in I-O zoned districts. Pastor Xiong shared that the church is comprised of seven families who utilize no more than 15 parking spaces of the 20 allotted to his leased space. In response to a question from Commissioner Boulliane, Pastor Xiong stated he is hoping membership continues to grow. Commissioner Diatta questioned how the need for a CUP was discovered. Pastor Xiong was contacted by Mr. Johnson and he, in turn, contacted the city planner. Ms. Shively explained that a new tenant in the building applied for a building permit and she requested information about other tenants to make sure parking balanced at this site and learned about the church use. As no other comments were heard, Chair Pierson closed the public hearing. A MOTION WAS MADE BY COMMISSIONER STOLARSKI, SECONDED BY COMMISSIONER MILLES, TO RECOMMEND APPROVAL OF A CONDITIONAL USE PERMIT TO ALLOW A CHURCH USE AT 7019 6TH STREET NORTH (THE LORD’S CHURCH). 6 AYES Respectfully submitted, Jackie Knutson, Recording Secretary  PLANNING COMMISSION REPORT To: Oakdale Planning Commission Meeting Date: March 5, 2020 Applicant: The Lord’s Church Location: 7019 6th Street North Request(s): Conditional Use Permit for a Church Use in an I-O Industrial Office District Prepared/Presented: Emily Shively, City Planner INTRODUCTION The Lord’s Church is currently leasing space in an office building in an I-O Industrial Office zoning district (See Attachment A: Location Map and Attachment B: Suite Location). Churches are allowed in an I-O Industrial Office zoning district via Conditional Use Permit. This allows the City to review the request to ensure the general criteria in the ordinance are met so that the use may be determined to be suitable for the area. The Lord’s Church has been leasing space at this location for approximately two years with a five-year lease term. The use has been shown to be compatible with adjacent businesses and sufficient parking exists on the site to accommodate attendees and staff (see Attachment C: Applicant Narrative and Attachment D: Letter from the landlord/property manager). COMPREHENSIVE PLAN DESIGNATION The subject property is guided Industrial Office in the City’s Comprehensive Plan. ZONING DISTRICT REQUIREMENTS The subject property is zoned I-O Industrial Office. Churches are allowed in an I-O Industrial Office District via Conditional Use Permit (Sec.25-21). The designations of the surrounding property are displayed in the table below: Orientation Comprehensive Plan Zoning District Existing Land Use North N/A N/A 6th Street North South Industrial Office I-O Industrial Office Industrial East Industrial Office I-O Industrial Office Industrial West N/A N/A Hadley Avenue North ANALYSIS The zoning ordinance states the following (Sec. 25-3-900(a)): A conditional use is a permitted use that is allowed only when it is shown that the use meets certain general and specific standards related to the proposed conditional use. All conditional uses must meet seven general criteria in order for a permit to be approved. This allows the City to review the potential impact(s) the use may have and ensure that the use is consistent with what 1 is envisioned for the area in the City’s Comprehensive Plan. If an application meets all of the criteria in the ordinance, then a conditional use permit shall be granted. General Criterial for Granting a Conditional Use Permit. The general criteria for granting a conditional use permit (applicable to all conditional use permit requests) is listed in Section 25-3-900(g) of the Zoning Code. The conditional use is evaluated according to the following criteria: (1) The conditional use will be in conformity with the City’s comprehensive plan and with the purpose, intent and applicable standards of this Ordinance. Church uses are permitted via conditional use permit in I-O Industrial Office zoning districts to ensure conformity with the city's comprehensive plan and zoning ordinance standards. The church use is occupying an existing office space which may be used for office-industrial uses if the church is no longer operating at this location. This condition is met. (2) The conditional use shall be located, designated, maintained and operated to be compatible with the existing or intended character of that zoning district in which it is located. The church activities typically take place in the evenings and on weekends when the majority of other uses in the building are not active. The church’s office and assembly uses are compatible with other office-industrial uses in the building. This condition is met. (3) The use shall not be hazardous, detrimental or disturbing to present and potential surrounding land uses due to noise, glare, smoke, dust, odor, fumes, water pollution, vibration, general unsightliness or other nuisances. The church use does not generate any nuisance conditions. This condition is met. (4) The use shall not create traffic congestion, unsafe access or parking needs that will cause inconveniences to the adjoining properties. There are currently approximately 34 church members and the applicant states that there are typically between twenty to thirty attendees (including children) on Sundays utilizing no more than fifteen parking spaces. On weeknights and Saturdays, there are approximately ten attendees. The church has been operating in this location for approximately two years and it has been demonstrated during that time that there is sufficient parking available to accommodate church attendees and staff as well as other uses on the site. This condition is met. (5) The use shall be served adequately by essential public services, such as streets, police, fire protection and utilities. The existing building is served adequately by public services and the church use will not require additional services beyond those that can be provided by existing utilities and services. This condition is met. (6) The use shall not create excessive additional requirements at public cost for public facilities and services and shall not be detrimental to the economic welfare of the city. The proposed use does not require any additional requirements at public cost. This condition is met. (7) The use shall preserve and incorporate the site's natural and scenic features into the development design and cause minimal adverse environmental effects. The church is leasing space in an existing building with no alterations to the site for this use. This condition is met. 2 Additional Considerations. Applications for a Conditional Use Permit require notification of neighbors within 100 feet of the subject property. The applicant has fulfilled the requirement. 60-DAY RULE Application Complete: February 3, 2020 60-Day Review Deadline: April 3, 2020 Extension Granted To: N/A Planning Commission Meeting: March 5, 2020 Expected City Council Action: March 24, 2020 ROLE OF THE PLANNING COMMISSION The role of the Planning Commission is to review the Conditional Use Permit request as it relates to the Comprehensive Plan and Zoning Ordinance requirements and provide a recommendation to the City Council. RECOMMENDATION Staff has determined that the request for a Conditional Use Permit for a church use in this location meets the requirements of the zoning ordinance. Staff recommends approval of the Conditional Use Permit. MOTION Motion to recommend approval of the Conditional Use Permit for a church use at 7019 6th Street North. ATTACHMENTS Attachment A: Location Map Attachment B: Suite Location Attachment C: Applicant Narrative Attachment D: Letter from landlord/property manager Attachment E: Draft City Council Resolution 3 Attachment A - Location Map 4 Attachment B – Suite Location SUITE 7019 5 Attachment C – Applicant Narrative 6 Attachment D – Letter from landlord/property manager 7 Attachment E - Draft City Council Resolution CITY OF OAKDALE RESOLUTION NO. 2020-xx APPROVING A CONDITONAL USE PERMIT FOR A CHURCH USE AT 7019 6TH STREET NORTH. At a meeting of the City Council of the City of Oakdale held on Tuesday, March 24, 2020 at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke; Councilmembers Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel and the following members absent: None, the Oakdale City Council resolved: WHEREAS, The Lord’s Church has requested a conditional use permit to lease space at 7019 6th Street North (Legal Description: Lot 1, Block 1, Oakdale Crossing), and WHEREAS, the property is zoned I-O Industrial Office and a church is a conditional use in that zoning district per Section 25-21, and WHEREAS, the church use in this location meets the seven general criteria for granting a conditional use permit (Sec. 25-3-900), and NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Oakdale hereby approves a Conditional Use Permit for a church use at 7019 6th Street North. Voting in Favor: Voting Against: Resolution duly seconded and passed this 24th day of March 2020. _____________________________ Paul Reinke, Mayor ______________________________ Susan Barry, City Clerk 8  REQUEST FOR COUNCIL ACTION Meeting Date: March 24, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: JA Award of Bid ☐ Other: ☐ ☐ CA Approval: CD Consensus Motions i ☒ Public Hearing Department: ☐ Title: Sale of Surplus Property: 1989 Ford F-350 BACKGROUND The City owns a 1989 Ford F-350 pick-up truck that is no longer needed. The vehicle has been in use by the Oakdale Fire Department for a number of years. Staff recommends that the vehicle be declared as surplus and publically sold. As such, sealed bids (attached) were collected and opened on March 18, 2020. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends awarding the bid for the 1989 Ford F-350 to Jake Riley. CITY COUNCIL ACTION REQUESTED It is requested that the City Council Declare the City’s 1989 Ford F-350 pick-up truck, VIN 1FTHF36G8KKB11152, as surplus and authorize its sale to top bidder, Jake Riley, at an amount of $7,155.00.  REQUEST FOR COUNCIL ACTION Meeting Date: March 24, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: BB Award of Bid ☒ Other: ☐ ☐ Public Hearing ☐ CA Approval: CD Consensus Motions Department: ☐ Title: Award of Bid for City Project 2019-03, 15th and Hilo Water Quality Project with the South Washington Watershed District. BACKGROUND Pursuant to Council authorization, bids were collected for the above noted project. Five contractors submitted bids for the work; their bids are as follows: CONTRACTOR TOTAL AMOUNT BID Fitzgerald Excavating & Trucking $97,282.00 Interstate Removal $97,677.50 Minger Construction $124,650.60 Peterson Companies $133,830.50 Solutions 101 $197,400.90 The South Washington Watershed District (SWWD) will reimburse the City $47,779.50 and the City’s share being $49,502.50. The SWWD did select our project for their Coordinated Capital Improvement Program which provides a 50% matching grant to the City’s share. The resulting City cost will be $24,751.25. The 2020-2024 Capital Improvement Program has $100,000 in the drainage improvement chapter for pond cleaning projects. FINANCIAL CONSIDERATIONS Financing for the project is summarized as follows: Funding Source Total City of Oakdale $24,751.25 SWWD $47,779.50 SWWD Coordinated CIP $24,751.25 Total Project Cost $97,282.00 STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Fitzgerald Excavating & Trucking Inc. of Goodhue, Minnesota, submitted the low bid, staff recommends that the project be awarded to Fitzgerald Excavating & Trucking Inc. in the amount of $97,282.00. CITY COUNCIL ACTION REQUESTED It is recommended that Council waive the reading and adopt Resolution 2020-XXX awarding CP2019-03 contract to Fitzgerald Excavating & Trucking Inc. in the amount of $97,282.00.  City of Oakdale RESOLUTION 2020-xxx AWARDING THE BID FOR CITY PROJECT 2019-03 (2019 15th AND HILO WATER QUALITY PROJECT WITH SOUTH WASHINGTON WATERSHED DISTRICT). At a regular meeting of the City Council of the City of Oakdale held on Tuesday, March 24, 2020, at the Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present; and the following absent:, the Oakdale City Council resolved: WHEREAS, bids were solicited by the City for City Project 2019-03 (2019 15th and Hilo Water Quality Project with South Washington Watershed District), bids were received, opened, and tabulated. CONTRACTOR TOTAL AMOUNT BID Fitzgerald Excavating and Trucking $97,282.00 Interstate Removal $97,677.50 Minger Construction $124,650.60 Peterson Companies $133,830.50 Solutions 101 $197,400.90 WHEREAS, it appears that Fitzgerald Excavating and Trucking, Inc. is the lowest responsible bidder; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby awards the bid for City Project 2019-03 (2019 15th and Hilo Water Quality Project with South Washington Watershed District) to Fitzgerald Excavating and Truck, Inc., in the amount of $97,282.00 and the Mayor and City Administrator are hereby authorized and directed to enter into a contract with Fitzgerald Excavating & Trucking, Inc. for the improvements according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. Voting in Favor: Voting Against: Resolution duly seconded and passed this 24th day of March, 2020. ________________________________________ Attest: Paul Reinke, Mayor ______________________________________ Susan Barry, City Clerk