City Council

AGENDA City Council 5-7 PM Workshop Regular Meeting April 14, 2020, 7 PM Council Chambers CALL TO ORDER CALL OF ROLL PLEDGE OF ALLEGIANCE PUBLIC HEARINGS: AM PM Express Inc. – Off-Sale Intoxicating Liquor License (Recommendation: Solicit comments, close hearing, and approve issuance of an Off-Sale Intoxicating Liquor License for AM PM Express Inc., dba AM PM Express, 1017 Geneva Avenue). Corner Store LLC – Off-Sale 3.2 Malt Liquor License (Recommendation: 5699 Geneva Avenue (Recommendation: Open hearing, solicit comments, close hearing, and approve issuance of an Off-Sale 3.2 Malt Liquor License for Corner Store LLC, dba Corner Store, 5699 Geneva Avenue). Linn Retail Centers Inc. – Off-Sale 3.2 Malt Liquor License (Recommendation: Open hearing, solicit comments, close hearing, and approve issuance of Off-Sale 3.2 Malt Liquor License to Linn Retail Centers Inc., dba Oakdale Holiday Store 3513, 3344 Hadley Avenue). APPROVAL OF MINUTES: Workshop, February 11, 2020 Regular Meeting, March 10, 2020 Special Meeting, March 20, 2020 Regular Meeting, March 24, 2020 OPEN FORUM a) “Best Snow Sculpture of Oakdale” Winner Recognition CONSENSUS MOTIONS a) Waive reading and adopt Resolution 2020-xxx, Designating Maintenance Employee Terrance Lang as a regular, full-time employee in the Public Works Department, Forestry and Environmental Services Division, effective April 1, 2020. b) Waive reading and adopt Resolution 2020-xxx, Approving a premise permit for the Hill Murray Fathers Club to conduct lawful gambling at the Bierstube, 7121 10th Street. c) Approve the bid to refinish floors at both fire stations to SwedeBro in the amount of $40,750. d) Approve a payment to Carlson Companies in the amount of $68,675.66. AGENDA April 14, 2020 Page Two e) Approve the issuance of a tobacco sales license to Corner Store LLC., dba Corner Store, 5699 Geneva Avenue. ADVISORY BOARDS AND COMMISSIONS a) Parks and Recreation Commission: Commissioner Resignation (Recommendation: Accept the resignation of Debbie Xiong from the Parks and Recreation Commission, effective April 14, 2020). PUBLIC WORKS DIRECTOR/CITY ENGINEER COMMUNITY DEVELOPMENT CITY ATTORNEY ADMINISTRATOR’S REPORTS a) City Administrator Search Update* COUNCIL PRESENTATIONS CLAIMS (Recommendation: Approve Claims for the period of March 21 to April 10 in the amount of $1,445,583.20). ADJOURNMENT NOTICE TO THE PUBLIC The public is advised that, in the interest of procedural efficiency, those wishing to provide public comment are strongly encouraged to submit comments to the City Clerk by email at sue@ci.oakdale.mn.us. Emails submitted on or before 3 PM on April 14 will be provided to the City Council and made a part of the official meeting minutes. Members of the public may monitor the April 14 City Council meeting at the City’s website: http://www.ci.oakdale.mn.us/317/City-Council  REQUEST FOR COUNCIL ACTION Meeting Date: April 14, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CD Award of Bid ☐ Other: ☐ CA Approval: CD Consensus Motions ☐ Public Hearing ☒ Department: ☐ Title: AM PM Express – Off-Sale Intoxicating Liquor License Request BACKGROUND AM PM Express Inc. has requested issuance of an off-sale intoxicating liquor license for the commercial space adjacent to their convenience store located at 1017 Geneva Avenue. The public hearing was opened on March 24 to accept comments from the audience. None were heard. The public hearing was continued to April 14. STAFF AND/OR COMMISSION RECOMMENDATION Staff recommends that the City Council approve the issuance of an Off-Sale Intoxicating Liquor License to AM PM Express Inc., dba AM PM Express, 1017 Geneva Avenue. CITY COUNCIL ACTION REQUESTED It is requested that the City Council approve the issuance of an Off-Sale Intoxicating Liquor License to AM PM Express Inc., dba AM PM Express, 1017 Geneva Avenue.  REQUEST FOR COUNCIL ACTION Meeting Date: April 14, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CD Award of Bid ☐ Other: ☐ CA Approval: CD Consensus Motions ☐ Public Hearing ☒ Department: ☐ Title: Corner Store LLC – Off-Sale 3.2 Malt Liquor License Request BACKGROUND Corner Store LLC. has requested issuance of an off-sale 3.2 malt liquor license for the convenience store located at 5699 Geneva Ave N. A background investigation has already been completed by the Police Department and there were no disqualifying factors found. STAFF AND/OR COMMISSION RECOMMENDATION Staff recommends that the City Council approve the issuance of an off-sale 3.2 malt liquor license to Corner Store LLC., dba Corner Store, 5699 Geneva Ave N. CITY COUNCIL ACTION REQUESTED It is requested that the City Council approve the issuance of an off-sale 3.2 malt liquor license to Corner Store LLC., dba Corner Store, 5699 Geneva Ave N.  REQUEST FOR COUNCIL ACTION Meeting Date: April 14, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CD Award of Bid ☐ Other: ☐ CA Approval: CD Consensus Motions ☐ Public Hearing ☒ Department: ☐ Title: Linn Retail Centers Inc.– Off-Sale 3.2 Malt Liquor License Request BACKGROUND Linn Retail Centers Inc. has requested issuance of an off-sale 3.2 malt liquor license for the gas station store located at 3344 Hadley Ave N. A background investigation has already been completed by the Police Department and there were no disqualifying factors found. STAFF AND/OR COMMISSION RECOMMENDATION Staff recommends that the City Council approve the issuance of an off-sale 3.2 malt liquor license to Linn Retail Centers Inc., dba Oakdale Holiday #3513, 3344 Hadley Ave N. CITY COUNCIL ACTION REQUESTED It is requested that the City Council approve the issuance of an off-sale 3.2 malt liquor license to Linn Retail Centers Inc., dba Oakdale Holiday #3513, 3344 Hadley Ave N.  WORKSHOP OAKDALE CITY COUNCIL February 11, 2020 Attendance The City Council held a workshop on Tuesday, February 11, 2020, at Oakdale Municipal Building, 1584 Hadley Avenue North, Oakdale, Minnesota. The meeting began at 5 PM. Present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Also Present: Susan Barry, City Clerk Craig Dawson, Interim City Administrator Alyssa MacLeod, Communications Specialist Chelsea Petersen, Administrative Services Director Dallas Pierson, Planning Commission Bob Streetar, Community Development Director Council Member Swedberg asked that all work sessions begin at 5 PM. Building Official Position Interim City Administrator Dawson reviewed a proposed transition plan relating to the retirement of Chief Building Official Schmitt on March 31. In response to questions from the City Council, City Administrator Dawson noted that the City’s building official oversees building inspections and code enforcement and conducts inspections. He added that state law requires municipalities to have a certified building inspector, either on staff or via contract. City Administrator Dawson further noted that Building Inspector Mellgren is certified and, thus, can serve as acting building official during the hiring process as well as apply for the position. In response to a question from Council Member Ingebrigtson, Administrative Services Director Petersen indicated that she would respond back on the difference in pay of the building official and building inspector. City Administrator Dawson noted that the hiring process would be done in-house. It was the consensus of the City Council to designate Sheryl Mellgren as acting chief building official and to commence the application process. Administrative Services Director Petersen commented on additional avenues the City could utilize for advertising the position. Environmental Management Commission – Interview: Karen Jackson The City Council interviewed Environmental Management Commission applicant Karen Jackson. Workshop February 11, 2020 Page Two Cable Franchise Also Present: Kevin Orlando, Comcast Lori Pulkrabek, Ramsey-Washington Cable Commission Administrative Services Director Petersen provided an overview of a matter relating to the Ramsey- Washington Cable Commission’s cable franchise agreement with Comcast that has been in place since 1999. She noted that the franchise agreement expired in 2018 and, since that time, the City Council has granted four extensions to allow for negotiations between the Commission and Comcast to continue. Administrative Services Director Petersen further noted that the Commission is asking member cities to support a preliminary assessment that the cable franchise agreement with Comcast not be renewed, which would allow for the next step in the process, an administrative hearing, to occur. She further noted that the informal negotiation process would continue and a formal trial held at some point, if so determined. Administrative Services Director Petersen added that the City Council would be asked to take official action at their next meeting. In response to a question from Council Member Olson, Administrative Services Director Petersen noted that it was her assumption that the other member cities would support the preliminary assessment to not renew the cable franchise agreement with Comcast. Cable Commissioner Pulkrabek commented on correspondence sent to the City Council by Comcast the following evening. She noted that as the Commission’s legal consultant did not have adequate time to respond to inaccuracies in the letter, she provided comments on a few of the matters. Commissioner Pulkrabek noted that the Commission’s projected franchise fee revenue would be approximately $11 million over the ten-year term of the franchise, rather than the $17 million referenced by Comcast and that the Commission’s current PEG (Public, Educational, Government) fee is $5 not $6.59 per month, as noted. Kevin Orlando, Comcast, said that the PEG fee was based off declining video subscriptions and explained that the franchise fee amount is determined by “true-up” projections versus actual costs. He explained that “true-up” amounts are based on customer accounts being paid a month in advance as well as other revenue projection factors. Commissioner Pulkrabek asked that Comcast officially notify the Commission of the PEG increase, as is required. Commissioner Pulkrabek commented that the letter stated the Commission has spent $200,000 on legal and consultant fees over five years; however, the amount was $76,000. Commissioner Pulkrabek stated that the Commission keeps $2 million in reserve in lieu of carrying debt, taking out loans, or bonding. She further stated that funds are made available to member cities for video production and equipment upgrades. Mr. Orlando commented on the lack of materials from Comcast in the information that was provided to the City Council. Workshop February 11, 2020 Page Three Commissioner Pulkrabek indicated that the next steps in the process would allow the opportunity for both parties to present their sides at a hearing. Council Member Ingebrigtson expressed concern with Comcast’s lack of movement in the negotiation process as well as their “gamesmanship”. He added that other communities were getting better deals than that being proposed to the Ramsey-Washington Cable Commission. Mr. Orlando shared the PEG fees paid to Comcast by some other communities, ranging from $1 to $2 and noted that PEG fees are passed on from Comcast to the respective communities. Council Member Ingebrigtson stressed the importance of Comcast working harder to negotiate an agreement with the Commission. Mr. Orlando questioned the cost of some of the Commission’s anticipated expenditures, such as a new production vehicle, and suggested less costly options. He also noted that a lower PEG fee would result in a lower bill for Comcast customers in Oakdale. Commissioner Pulkrabek stated that the Cable Commission proposes a PEG fee of $4.14 as well as the ability to lower it further. Council Member Zabel asked Mr. Orlando about the number of formalized proposals and noted that Comcast has not deviated from a PEG fee of $2.12. Mr. Orlando asked why the Commission would want a higher fee. Council Member Zabel explained that the $4.14 PEG fee requested by the Commission is reflective of a fair rate for the use of the community’s right-of-ways. Mr. Orlando noted that the Commission also receives five percent of Comcast’s revenue. In response to a question from Council Member Olson, Commissioner Pulkrabek explained that Oakdale’s PEG fees allow for additional programming to be provided to customers such as televising ISD 622 sporting events and a variety of community events such as Summerfest and concerts. Mr. Orlando noted that other communities offer similar programming at a lesser cost. Commissioner Pulkrabek stated that the Commission wants the needs of member communities met and that the requested $4.14 PEG fee is fair. She added that the Commission is open to continuing informal negotiations with the goal of reaching an agreement in 2020. Council Member Zabel expressed frustration with Comcast asking for a PEG fee of $2.12 rather than allowing the Commission to set the fee at $4.14 and the ability to adjust it downward. The City Council talked about how the broadcast needs for each community are unique, thus, the PEG fees cannot be an apples to apples comparison. Workshop February 11, 2020 Page Four Mayor Reinke commented on the scenario of ISD 622 broadcasting their own events at some point. Mayor Reinke indicated that North Saint Paul was being asked to reconsider leaving the Commission and commented on the Commission’s improvement goals. Council Member Zabel commented on Comcast’s preference to negotiate with individual cities rather than larger commissions made up of several cities. Commissioner Pulkrabek noted that the main negotiating point between the Commission and Comcast is the PEG fee and that Comcast would not want to lose the ability to serve ten communities should an agreement not be reached. She commented on some other concerns relating to Comcast: no local office to address customer service issues and the need to upgrade their equipment and utility lines. In response to questions, Commissioner Pulkrabek explained that although the PEG fee is paid by Comcast to the Commission, Comcast wants a PEG fee of $2.12 reflected on the bill as a higher amount makes their subscription appear to be more costly. Commissioner Pulkrabek asked the City Council to contact her at any time with questions. Tree Board Also Present: Nick Kantola, Tree Board Dallas Pierson, Tree Board Cathie Schreifels, Tree Board The City Council discussed whether to dissolve the Tree Board as only five members are currently serving. Council Member Swedberg asked that the Tree Board be allowed to operate through 2020 and the matter be readdressed in 2021 to allow time to recruit more members. She added that Nick Kantola would like to serve as chairperson and Marge Sagstetter would like to serve as vice chairperson and spoke to a person interested in applying to serve on the board. Council Member Zabel noted that the Economic Development Commission and the Parks and Recreation Commission need to appoint liaisons to the Tree Board. The City Council discussed reducing the number of members to seven but supported leaving it at 13 members as four of the members are liaisons from other advisory bodies. In response to a question from Council Member Olson, Council Member Swedberg commented on the importance of retaining the annual programs organized by the Tree Board, such as the tree giveaway and buckthorn removal and that they would continue under the purview of the city forester. Tree Board Member Pierson commented on the valued expertise of the Tree Board members, many of whom are Master Gardeners. Workshop February 11, 2020 Page Five Council Member Swedberg said that Parks and Recreation Commission could absorb Tree Board members. It was noted that commissioners can serve on only one commission at a time, excluding the Tree Board. Mayor Reinke appreciates the strong commitment of the Tree Board members to tree and environmental health matters in the City. The City Council supported the Tree Board continuing to operate in 2020, soliciting for new members, keeping membership at 13, and bringing the matter back in 2021. Community Survey Communication Specialist MacLeod provided an overview of the proposal for a National Community Survey subscription relating to conducting a basic service survey in 2020. She noted that the associated costs were within budget and the reoccurring subscription could be canceled at any time. Communication Specialist MacLeod explained that the survey would be determined by length, not by a set number of questions so that a few add-ons might be considered. She also recommended conducting a community survey every three years. The City Council discussed whether to offer a Spanish translation survey. In response to a question from Mayor Reinke, Communication Specialist MacLeod affirmed that respondents would have the option of identifying themselves. Staff was directed to proceed with the community survey. Communication Specialist MacLeod briefly reviewed the next steps in the process, including developing question, and noted that results would likely be available in July. Communication Specialist MacLeod announced that 21 entries had been received for the City’s “If I Were Mayor” contest. Council Discussion The City Council discussed the strategic planning meeting on April 7 at 5 PM at City Hall. Parks and Recreation Commission – Interview: Glen Giacoletto The City Council interviewed Parks and Recreation Commission applicant Glen Giacoletto. Council Discussion (cont.) Council Member Olson shared that a family member’s request to their planning commission was denied although it met the necessary criteria. Workshop February 11, 2020 Page Six Mayor Reinke explained that planning commissions serve in an advisory capacity to city councils, thus, the city council can approve a request that have been denied. Mayor Reinke announced that Council Member Zabel, Public Works Director/City Engineer Bachmeier, Community Development Director Streetar, and he met recently with Bus Rapid Transit (BRT) representatives to discuss a recent article relating to possible reduced federal funding for the Gold Line project. Council Member Zabel anticipated that the project score would increase significantly following a few adjustments being made to the project. Council Member Ingebrigtson stated that his support of the project stems on Oakdale getting all that was promised. Council Member Zabel noted that parking structure adjustments added costs but the BRT has identified adjustments that would cover the adjustments. On another matter, Mayor Reinke noted that the Minnesota Department of Transportation has been talking about transferring ownership and maintenance of bridges located over trunk highways and interstates to local jurisdictions. Council Member Ingebrigtson stated that such transfers should be avoided at all costs as it would significantly affect future councils. On another matter, Mayor Reinke noted that he met with Congresswoman McCollum to discuss her efforts and concerns relating to qualifying for Super Funds to address the contaminants in drinking water. He asked that she move ahead swiftly. Council Member Olson asked about the urgency to develop a small area plan the Glenbrook and 52nd Street area. Mayor Reinke explained that a plan would be in place should one of the property owners want to develop or redevelop in that area. Council Member Zabel noted without a moratorium, a property owner could still move ahead and that staff could talk to the property owner about access issues and other things of note. Mayor Reinke supported developing a small area plan and noted that the small area plan is a priority of the comprehensive plan. In response to a question from Council Member Zabel on financing the small area plan, Interim City Administrator Dawson noted that the most likely funding sources would be general fund reserves or internal loan or combination. Workshop February 11, 2020 Page Seven Council Member Swedberg supported working on other projects being done first, such as the park usage survey. She noted that there is no immediate urgency on completing comprehensive plan items and expressed concern with spending $75,000 at this point in time on the small area plan. Council Member Ingebrigtson agreed. Council Member Olson stated that she would like to be provided with historical information on the site to help her better understanding the need for the small area plan. Council Member Zabel announced that the legislative session was underway and the condensed timeframe could be advantageous to the City’s proposed local sales tax request. Adjournment The workshop adjourned at 6:56 PM. Respectfully submitted, Susan Barry, City Clerk  REGULAR MEETING OAKDALE CITY COUNCIL March 10, 2020 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on Tuesday, March 10, 2020, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 7 PM. CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Mayor for a Day Lydia Weden Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Absent: None Also Present: Brian Bachmeier, Public Works Director/City Engineer Susan Barry, City Clerk Alyssa MacLeod, Communication Specialist Craig Dawson, Interim City Administrator Bob Streetar, Community Development Director Jim Thomson, City Attorney PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Workshop, January 28, 2020 Regular Meeting, February 11, 2020 A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE WORKSHOP MINUTES OF JANUARY 28, 2020, AS PRESENTED. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE REGULAR MEETING MINUTES OF FEBRUARY 11, 2020, AS PRESENTED. 5 AYES. OPEN FORUM a) “If I Were Mayor” Contest Winners Recognition REGULAR MEETING March 10, 2020 Page Two Mayor Reinke announced the winners of the City’s first ever “If I Were Mayor” contest: First Place: Lydia Weden Second Place: Abigail Brown Third Place (tie): Jafar Abdo Lexi Goeppinger He presented them with certificates and gavels. Mayor Reinke opened up the meeting to the audience at this time; no comments were heard. CONSENSUS MOTIONS Council Member Ingebrigtson asked that item “d” be pulled for discussion. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE FOLLOWING CONSENSUS MOTIONS: a) Waive reading and adopt Resolution 2020-23, Approving issuance of a Garden Center License for Cub Foods to operate a temporary Garden Center located at 7191 10th Street, subject to conditions. b) Authorize the designated City officials to enter into a Tier Two Membership Agreement with the Health and Emergency Response Occupations (HERO) Center effective April 1, 2020, at a projected total cost of $20,960 for the first 12 months of the agreement. c) Establish a Special City Council meeting on Monday, April 6, 2020, at 5 PM to meet and select finalists for the city administrator position. e) Waive reading and adopt Resolution 2020-25, Accepting the resignation of Utility Customer Service Specialist/Cashier Cindy Schaffer, effective June 12, 2020. f) Waive reading and adopt Resolution 2020-26, Approving the hiring of Mary Cutrufello as Intern in the Community Development Department, effective March 10, 2020. 5 AYES. Consent Item “d” – Statewide Licensing of Massage Therapy and Asian Bodywork Council Member Ingebrigtson asked that the City Council be provided with the draft legislation relating to the state taking over licensing of massage therapy and Asian bodywork therapists prior to taking action to support statewide licensing. REGULAR MEETING March 10, 2020 Page Three A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, TO TABLE CONSENT ITEM “D” UNTIL A COPY OF THE DRAFT LEGISLATION WAS REVIEWED BY THE CITY COUNCIL. MOTION WITHDRAWN. Mayor Reinke commented on the importance of seeing the draft legislation. Council Member Zabel indicated how the process for the draft legislation is to seek support from cities for the State to take over licensing of massage therapists and noted how current draft language could differ greatly from that presented to the Legislature. He stated his opposition to tabling Consent item “d”. In response to a question from Council Member Ingebrigtson, Council Member Zabel verified that cities would continue to license massage therapy establishments. As such, Council Member Ingebrigtson withdrew his motion. Council Member Olson expressed concern about government’s involvement in certain matters and stated her opposition to licensing of massage therapists, stylists, etc. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO WAIVE READING AND ADOPT RESOLUTION 2020-24, SUPPORTING LEGISLATION THAT REQUIRES STATEWIDE LICENSURE OR REGISTRATION OF MASSAGE THERAPISTS AND ASIAN BODYWORK THERAPISTS BY THE STATE OF MINNESOTA THAT WOULD NOT PRE-EMPT THE ABILITY OF CITIES TO REGULATE MASSAGE THERAPY ESTABLISHIMENTS. 3 AYES. 2 NAYS – INGEBRIGTSON AND OLSON. PUBLIC WORKS DIRECTOR/CITY ENGINEER a) Project Updates Public Works Director/City Engineer Bachmeier updated the City Council on the following: a) Spring load limits now in place and will remain in place for five to six weeks. b) Plowing Overview: 1,272 tons of salt applied over the season; 26 plowing events. In response to questions from Council Member Zabel, Public Works Director/City Engineer Bachmeier explained that the plowing operations straddle two budget years and explained that keeping the City’s winter parking regulations in place until April 1 each year, regardless of weather conditions, provides a consistent message to the public. He added that, should weather conditions in March warrant, the police department can choose to not enforce the parking restrictions. REGULAR MEETING March 10, 2020 Page Four In response to a question from Council Member Zabel, Public Works Director/City Engineer Bachmeier noted that the 2020 street improvement project timeline would not be adjusted due to an early spring. ADMINISTRATOR’S REPORT a) City Administrator Search Update Interim City Administrator Dawson announced that 39 applications had been received, with 22 advancing to the next step, and the City Council considering finalists on April 6. b) COVID-19 Update Interim City Administrator Dawson provided an update on the COVID-19 matter. c) Chief Building Official Update Interim City Administrator Dawson noted that the City would be accepting applications for Chief Building Official until March 16. COUNCIL PRESENTATIONS a) Events and Reminders Mayor Reinke announced the following: Indoor Market (March 21, Discovery Center), Indoor Garage Sale (March 28), Fire and Police Spring Safety Meeting (April 4, North Fire Station), and Arbor Day Tree Giveaway (April 25, Walton Park). CLAIMS A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE CLAIMS FOR THE PERIOD OF FEBRUARY 22 TO MARCH 6 IN THE AMOUNT OF $856,303.36. 5 AYES. ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER SWEDBERG, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO ADJOURN THE MEETING AT 7:30 PM. 5 AYES. Respectfully submitted, Susan Barry, City Clerk  SPECIAL MEETING OAKDALE CITY COUNCIL March 20, 2020 CALL TO ORDER A special meeting of the City Council of the City of Oakdale was held on Friday, March 20, 2020, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 5 PM. CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Absent: None Also Present: Jeff Anderson, Fire Chief Brian Bachmeier, Public Works Director/City Engineer Susan Barry, City Clerk Alyssa MacLeod, Communication Specialist Craig Dawson, Interim City Administrator Chelsea Petersen, Administrative Services Director Bob Streetar, Community Development Director Bill Sullivan, Chief of Police Jim Thomson, City Attorney PLEDGE OF ALLEGIANCE Mayor Reinke stated that the purpose of the special meeting was to discuss the City’s responses to the COVID-19 pandemic and he added the following two items to the agenda: 1. Declaration of Local Emergency. 2. Ability for the City Council to conduct City Council meetings by telephone. Council Member Ingebrigtson noted he contacted three of the senior living facilities in the City to learn about their concerns and he also spoke with the Oakdale Area Chamber of Commerce about ways to assist businesses in the community. Council Member Swedberg noted that she would be working from home four days a week. Mayor Reinke stated that for the safety of residents, and City staff and volunteers, several changes were being made: City Hall would limit access to the public and meetings would set up to meet social distancing rules. He also talked about supporting local restaurants by purchasing gift cards and encouraged blood and platelet donations. SPECIAL MEETING March 20, 2020 Page Two Council Member Olson expressed concerns with the potential of increases in crime and with business closures. She suggested that the City Council meet weekly for an hour to discuss COVID-19 related matters. City Attorney Thomson shared that many other communities were in the same situation as Oakdale as there is no “game book” for the situation at hand. He provided the following Open Meeting guidance to the City Council: • Council Members can email Informational videos from outside organizations to other Council Members. • City Council should send all emails and texts directly to Interim City Administrator and he will, in turn, email them to all Council members; Council should send replies to only Interim City Administrator, not “Reply to All”. Fire Chief Anderson provided an overview of that being faced by the Oakdale Fire Department, including depleting supplies. He noted that procedures are being frequently adjusted. Communication Specialist MacLeod commented on COVID-19 resources available on the City’s website for residents and businesses. Police Chief Sullivan provided an overview of that being faced by the Oakdale Police Department, including the potential of decreased staff levels. In response to a question from Council Member Zabel about dealing with crowds at grocery stores, Police Chief Sullivan noted that the police handles occupancy matters and crowd control. In response to a question from Council Member Ingebrigtson, Fire Chief Anderson noted that should safety masks and gear supplies become depleted, other options would need to be utilized. Community Development Director Streetar provided an update on the Community Development Department: meeting with the public via telephone or appointment only for new appointments; continuing to work on applications that have been submitted. He added that a drop-box would be placed in the City Hall lobby to collect building permit submittal and utility bill payments. In response to a question from Council Member Zabel, Community Development Director Streetar indicated that he could work with the city attorney to amend the code to have planning related public hearings be held at the City Council level; however, the Community Development Department has a plan in place to continue to process applications. In response to a question from Council Member Zabel, City Attorney Thomson replied that posting requirements differ for any boards and commissions meetings that may be held via telephone. Community Development Director Streetar noted that Planning Commissioners would determine a method for conducting meetings. SPECIAL MEETING March 20, 2020 Page Three Police Chief Sullivan asked that the City Council give Interim City Administrator Dawson as much authority as possible. Mayor Reinke replied that the authority would be granted with the local emergency declaration. Public Works Director/City Engineer Bachmeier provided an overview of Public Works’ operational and procedural changes, such as having only one person in vehicles. He commented on issues facing the Public Works crews, such as sharing only one breakroom and restroom facility. Public Works Director/City Engineer Bachmeier also commented on potential restrictions to discourage use of playgrounds and other recreational amenities. In response to a question from Council Member Ingebrigtson, Public Works Director/City Engineer Bachmeier commented on adaptions that would be made should there be a significant reduction in staffing levels for tasks such as plowing operations. Interim City Administrator Dawson reviewed measures that have been taken and that commended March 17, 2020, and would remain in effect until April 30, 2020: • No public access to Fire Station 1, Fire Station 2, Public Works Building, and the Discovery Center/Recreation Department. • All events and programming canceled. • All city board and commission meeting canceled, unless there is a time-sensitive matter that requires their consideration. • Non-City uses of City Hall meeting rooms not allowed. Mayor Reinke asked that staff track actions and develop a plan to have in place for any future occurrences. He also commented on reaching out and supporting one another and to be ultra- sensitive to making sure the needs of the senior citizens in the community are met. Council Member Zabel suggested holding off on less important code complaints for the time being. In response to a question from Council Member Zabel, Interim City Administrator Dawson noted that there has been no recent communications relating to the 3M settlement matter. In response to a question from Council Member Olson, Interim City Administrator Dawson commented on the City’s plan relating to the potential of a “shelter in place” being enacted. In response to a question from Council Member Ingebrigtson, Police Chief Sullivan commented on the potential of increases in some crime activity such as looting. Interim City Administrator Dawson announced that as the Legislature had temporarily suspended session until April, there is the likelihood that the City’s local sales tax matter would be held over until 2021. SPECIAL MEETING March 20, 2020 Page Four Council Member Zabel commented on the possibility of local sales taxes being made part of the main tax bill. Local Emergency Declaration City Attorney Thomson provided an overview of emergency declarations and of the City’s proposed Local Emergency Declaration that would provide, among other things, the authority to suspend operations and events and delegating authority to the city administrator. In response to a question from Council Member Ingebrigtson, City Attorney Thomson replied that he was not aware of any negatives relating to declaring a local emergency. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO ACKNOWLEDGE MAYORAL DECLARATION 2020-01. 5 AYES. Council Member Zabel asked that the City Council be notified of any significant changes to be made to the local emergency declaration. Temporary Personnel Policy Response to COVID-19 Interim City Administrator Dawson provided an overview of the City’s action plan relating to COVID- 19. He added that the federal emergency sick leave act just enacted would be added to the document and provided to the City Council on March 24. In response to a comment from Council Member Zabel, Administrative Services Director Petersen noted that she would look into reimbursing for cellphones, internet, etc., for staff working from home. The City Council asked for input on the number of employees wishing to work from home, minimum staffing levels, and working staggered shifts. In response to a question from Council Member Zabel, Administrative Services Director Petersen noted that she would look into whether the annual citywide garage sales, set for April 30 to May 2, would be held. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO WAIVE READING AND ADOPT RESOLUTION NO. 2020-27(a), TO APPROVE THE TEMPORARY PERSONNEL POLICY RESPONSE TO COVID-19; AND THE CLOSING AND CANCELLATION OF EVENTS, PROGRAMMING, AND PUBLIC ACCESS TO CITY FACILITIES. 5 AYES. SPECIAL MEETING March 20, 2020 Page Five It was the consensus that the City Council would meet each Tuesday at 5 PM to get a COVID-19 response update from the city administrator. Referencing conducting meetings where some or all members of the City Council participate via telephone or other electronic means, City Attorney Thomson commented on the importance of properly worded posted meeting notices. Adjournment A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO ADJOURN THE SPECIAL MEETING AT 6:24 PM. 5 AYES. Respectfully submitted, Susan Barry, City Clerk  REGULAR MEETING OAKDALE CITY COUNCIL March 24, 2020 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on Tuesday, March 24, 2020, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 7 PM. CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Absent: None Also Present: Brian Bachmeier, Public Works Director/City Engineer Susan Barry, City Clerk Craig Dawson, Interim City Administrator Chelsea Petersen, Administrative Services Director Jim Thomson, City Attorney PLEDGE OF ALLEGIANCE PUBLIC HEARING: AM PM Express Inc., Off-Sale Liquor License Mayor Reinke opened the meeting for comments. PUBLIC HEARING TO CONSIDER THE ISSUANCE OF AN OFF-SALE LIQUOR LICENSE TO AM PM EXPRESS INC., dba AM PM EXPRESS, 1017 GENEVA AVENUE, CONTINUED TO APRIL 14, 2020. PUBLIC HEARING: Rassel Wine and Spirits Inc. PUBLIC HEARING TO CONSIDER THE ISSUANCE OF AN OFF-SALE LIQUOR LICENSE TO RASSEL WINE AND SPIRITS INC., 4777 GENEVA AVENUE, CANCELED. AGENDA MODIFICATIONS Mayor Reinke announced that the agenda would be modified to remove Item A under Council Presentations – Declaring a Local Emergency, as action was taken on March 20, and to add the adoption of modifications to the COVID-19 temporary personnel policies. APPROVAL OF MINUTES: Workshop, February 24, 2020 Regular Meeting, February 24, 2020 REGULAR MEETING March 24, 2020 Page Two A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE WORKSHOP MINUTES OF FEBRUARY 24, 2020, AS PRESENTED. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE REGULAR MEETING MINUTES FROM FEBRUARY 24, 2020, AS PRESENTED. 5 AYES. OPEN FORUM Mayor Reinke opened the meeting up to the audience; no comments were heard. CONSENSUS MOTIONS A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE FOLLOWING CONSENSUS MOTIONS: a) Approve the renewal of the Secondhand Goods Dealer License held by Guitar Center Store Inc., dba Guitar Center Stores, 8316 – 3rd Street, for the license period of March 25, 2020 to March 25, 2021, contingent upon background clearance from the Police Department. b) Approve the renewal of a Tobacco Sales License to Furlongs Liquor Inc., dba Furlong’s Liquor, 4777 Geneva Avenue, for the license period of March 24, 2020 to December 31, 2020, contingent upon background clearance from the Police Department. c) Approve the renewal of a Secondhand Goods Dealer License for Best Buy Stores, LP, dba Best Buy, 8301 - 3rd Street North, for the license period of March 25, 2020 to March 25, 2021, contingent upon background clearance from the Police Department. d) Waive reading and adopt Resolution 2020-28, Accepting the resignation of Logan Cramlet, Public Works Maintenance, Utility Division, from the City of Oakdale, effective March 26, 2020; and directing staff to proceed with filling the vacancy. e) Waive reading and adopt Resolution 2020-29, Designating Oakdale Building Inspector Sheryl Mellgren as Acting Chief Building Official, effective April 1, 2020, until such time as a new Chief Building Official is named, and that her hourly wage be temporarily set at $42 per hour during this time. f) Authorize the appropriate City officials to enter into Subordinate Funding Agreement 1 to the Master Funding Agreement between the City of Oakdale and the Metropolitan Council for a sanitary sewer extension. REGULAR MEETING March 24, 2020 Page Three g) Waive reading and adopt Resolution 2020-30, Approving a Conditional Use Permit for two 10 foot by 10 foot accessory buildings at 6570 5th Street (Falteisek). h) Waive reading and adopt Resolution 2020-31, Approving a Conditional Use Permit for a church use at 7019 6th Street (The Lord’s Church). i) Declare the City’s 1989 Ford F-350 pick-up truck, VIN 1FTHF36G8KKB11152, as surplus and authorize its sale to top bidder, Jake Riley, at an amount of $7,155. 5 AYES. ADVISORY BOARDS AND COMMISSIONS Council Member Swedberg inquired whether boards and commission meetings could be conducted electronically. City Attorney Thomson indicated that as part of action taken by the City Council on March 20, staff was directed to cancel all board and commission meetings through April 30. Council Member Zabel suggested that City Council liaisons engage with their respective boards and commissions to keep them informed during this period of time. PUBLIC WORKS DIRECTOR/CITY ENGINEER a) City Project 2020-01 – Plans and Specifications Public Works Director/City Engineer Bachmeier reviewed a report requesting approval of the plans and specifications for City Project 2020-01 (2020 Street Improvements). In response to a question from Council Member Zabel, Public Works Director/City Engineer Bachmeier explained that the City is allowed to receive advanced gas tax out five years and the City went out three years for the Highway 36 and Hadley Avenue Interchange project. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO WAIVE READING AND ADOPT RESOLUTION 2020-32, APPROVING THE PLANS AND SPECIFICATIONS FOR CITY PROJECT 2020-01 (2020 STREET IMPROVEMENTS) AND AUTHORIZING THE ADVERTISEMENT FOR BIDS. 5 AYES. AWARD OF BID a) City Project 2019-03 (15th Street and Hilo Water Quality Project with South Washington Watershed District) REGULAR MEETING March 24, 2020 Page Four Public Works Director/City Engineer Bachmeier reviewed a report requesting awarding the bid for City Project 2019-03 (15th Street and Hilo Water Quality Project with South Washington Watershed District). In response to a question from Council Member Zabel, Public Works Director/City Engineer Bachmeier noted that the South Washington Watershed District has worked with the low bidder, Fitzgerald Excavating; however, the City has not. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO WAIVE READING AND ADOPT RESOLUTION 2020-33, AWARDING THE BID FOR CITY PROJECT 2019-03 (15TH STREET AND HILO WATER QUALITY PROJECT WITH THE SOUTH WASHINGTON WATERSHED DISTRICT) TO FITZGERALD EXCAVATING AND TRUCKING INC., IN THE AMOUNT OF $97,282). 5 AYES. ADMINISTRATOR’S REPORTS a) City Administrator Search Update Interim City Administrator Dawson noted that that the City Council would be receiving materials on City Administrator semi-finalists from the search firm, Baker Tilly, on March 25. He further noted that the City Council would select finalists at their April 6 meeting. COUNCIL PRESENTATIONS a) Modifications to COVID-19 Temporary Personnel Policies, Stay-at-Home/Shelter-in-Place, Federal Emergency Paid Sick Leave Interim City Administrator Dawson provided an overview of a request to approve additions of the Stay-at-Home/Shelter-in-Place and Emergency Paid Sick Leave Act to the City’s Temporary Policy related to the COVOD-19 response. He commented that proposed staffing arrangements for the Public Works Department would be brought back for adoption with the Temporary Policy on March 31. Mayor Reinke commented on the constantly changing nature of COVID-19 and the City’s objective of keeping personnel safe while continuing to operate. In response to a question from Council Member Ingebrigtson, City Attorney Thomson explained that the proposed policies may be adopted whether or not a Stay-at-Home/Shelter-in-Place order is made by the governor. He added that many other communities have adopted similar policies. Mayor Reinke spoke about the importance of giving decision-making discretion to Interim City Administrator Dawson. REGULAR MEETING March 24, 2020 Page Five Council Member Zabel recommended a condition of approval to have the Interim City Administrator implement the Temporary Policy should the president or governor issue a Stay-at- Home/Shelter-in-Place order prior to the City Council’s March 31 meeting. In response to a question from Council Member Olson, Mayor Reinke explained that the Temporary Policy would allow the Public Works staff to work split shifts and he wanted to have a comprehensive review of options for all departments before adopting the Temporary Policy. Council Member Olson supported adopting the Temporary Policy. Public Works Director/City Engineer Bachmeier shared comments on the need to put the Public Works staff schedules in place without delay. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE ADDITIONS OF THE STAY-AT-HOME/SHELTER-IN-PLACE AND EMERGENCY PAID SICK LEAVE ACT TO THE TEMPORARY POLICY RELATED TO THE RESPONSE TO COVID-19, CONTINGENT UPON A STAY-AT-HOME/SHELTER-IN-PLACE DECLARATION BY THE PRESIDENT OF THE UNITED STATES OR GOVERNOR OF MINNESOTA. 5 AYES. CLAIMS A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE CLAIMS FOR THE PERIOD OF MARCH 7 TO MARCH 20 IN THE AMOUNT OF $675,272.80. 5 AYES. ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER SWEDBERG, SECONDED BY COUNCIL MEMBER ZABEL, TO ADJOURN THE REGULAR MARCH 24, 2020, MEETING AT 7:36 PM. 5 AYES. Respectfully submitted, Susan Barry, City Clerk  State of Minnesota City of Oakdale Proclamation WHEREAS, PUBLIC WORKS SERVICES PROVIDED IN OUR COMMUNITY ARE AN INTEGRAL PART OF OUR CITIZENS’ EVERYDAY LIVES; AND WHEREAS, THE SUPPORT OF AN UNDERSTANDING AND INFORMED CITIZENRY IS VITAL TO THE EFFICIENT OPERATION OF PUBLIC WORKS SYSTEMS AND PROGRAMS SUCH AS WATER, SEWERS, STREETS, PARKS, FORESTRY, ENVIRONMENTAL SERVICES, PUBLIC BUILDINGS, AND FLEET SERVICES; AND WHEREAS, THE HEALTH, SAFETY AND COMFORT OF THIS COMMUNITY GREATLY DEPENDS ON THESE FACILITIES AND SERVICES; AND WHEREAS, THE QUALITY AND EFFECTIVENESS OF THESE FACILITIES, AS WELL AS THEIR PLANNING, DESIGN, AND CONSTRUCTION, ARE VITALLY DEPENDENT UPON THE EFFORTS AND SKILL OF PUBLIC WORKS OFFICIALS; AND WHEREAS, THE EFFICIENCY OF THE QUALIFIED AND DEDICATED PERSONNEL WHO STAFF PUBLIC WORKS DEPARTMENTS IS MATERIALLY INFLUENCED BY THE PEOPLE’S ATTITUDE AND UNDERSTANDING OF THE IMPORTANCE OF THE WORK THEY PERFORM; AND WHEREAS, THE THIRD WEEK OF MAY IS NATIONALLY RECOGNIZED AS AN APPROPRIATE OPPORTUNITY TO TAKE TIME AND THANK THOSE WHO SERVE IN OUR LOCAL PUBLIC WORKS DEPARTMENTS. THEREFORE, I, PAUL REINKE, MAYOR OF OAKDALE, MINNESOTA, HEREBY PROCLAIM THE WEEK OF MAY 17 TO 23 AS “PUBLIC WORKS WEEK”, AND ACKNOWLEDGES THE IMPORTANT CONTRIBUTIONS THAT THE PUBLIC WORKS DEPARMENT MAKES EVERY DAY TO OUR HEALTH, SAFETY, COMFORT, AND QUALITY OF LIFE. IN WITNESS THEREOF: I HAVE HEREUNTO SET MY HAND AND CAUSED THE SEAL OF THE CITY OF OAKDALE TO BE AFFIXED ON THIS 14TH DAY OF APRIL, 2020. _______________________________________ Paul Reinke, Mayor  OPEN FORUM April 14 2020 Best Snow Sculpture Contest Winners: The Rassett Family For the past few years, the Recreation Department has held a “Best Snow Sculpture Contest”. This year’s theme was “Everything Disney”. Mother Nature cooperated by providing plenty of snow for creating sculptures and four entries were submitted. The Rassett Family: Charlie (age 4) and Keira (age 3) won this year’s contest by creating this amazing sculpture of Mickey Mouse. Congratulations, Rassett Family! And thank you to everyone who participated in this year’s contest!  REQUEST FOR COUNCIL ACTION Meeting Date: April 14, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: BB Award of Bid ☐ Other: ☐ ☐ CA Approval: CD Consensus Motions a ☒ Public Hearing Department: ☐ Title: Completion of probationary period for Terrance Lang Maintenance position in the Forestry and Environmental Services Division of the Public Works Department BACKGROUND Mr. Terrance Lang was hired on April 1, 2019 and has successfully completed his one year probationary period. It would be appropriate for the City Council to designate Mr. Terrance Lang as a regular full time employee. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Mr. Lang has been a positive, and productive addition to the City’s Forestry and Environmental Services crew and he meets all minimum requirements of the position. It is recommended that Terrance Lang be designated as a regular, full-time employee in the Forestry and Environmental Services Division of the Public Works Department. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2020-xxx, Designating Maintenance Employee Terrance Lang as a regular, full-time employee in the Public Works Department, Forestry and Environmental Services Division, effective April 1, 2020.  City of Oakdale RESOLUTION 2020-xxx DESIGNATING MAINTENANCE EMPLOYEE TERRANCE LANG AS A REGULAR, FULL- TIME EMPLOYEE IN THE PUBLIC WORKS DEPARTMENT, FORESTRY AND ENVIRONMENTAL SERVICES DIVISION, EFFECTIVE APRIL 1, 2020. At a regular meeting of the City Council of the City of Oakdale, held on April 14, 2020, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel; and the following absent: none, the Oakdale City Council resolved: WHEREAS, Terrance Lang was hired as Maintenance Worker for the Forestry/Environmental Services Division of the Public Works Department on April 1, 2019; and WHEREAS, Section 2-46 of the City Code regulates that newly hired and promoted employees be subject to a 12-month probationary period. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby designates Maintenance Worker Terrance Lang as a regular, full-time employee for the Forestry/ Environmental Services Division of the Public Works Department, effective April 1, 2020. Voting in Favor: Voting Against: Resolution duly seconded and passed this 14th day of April, 2020. ________________________________________ Attest: Paul Reinke, Mayor __________________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: April 14, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: Award of Bid ☐ Other: ☐ CA Approval: Consensus Motions b ☒ Public Hearing ☐ Department: ☐ Title: Premise Permit Approval: Hill Murray Fathers Club BACKGROUND The Hill Murray Fathers Club wishes to sell pull-tabs at the Bierstube, 7151 10th Street, and has submitted a premise permit application to the State of Minnesota Charitable Gambling Control Board. The City is required to acknowledge approval by resolution. Proceeds from the sale of pull-tabs would go to Hill Murray High School, which meets the trade area defined in City Code 10-24. Since 1997, the Tartan Area Youth Hockey Association (TAYHA) has held a premise permit at the Bierstube. The gambling manager for TAYHA has advised staff that they have been asked to remove their equipment from the premises by April 29. Per City Attorney Thomson, the City Council may decide whether a nonprofit organization qualifies for a premises permit but not which nonprofit organization conducts charitable gambling at an establishment. City Code Related to Charitable Gambling: Sec. 10-24. Definitions. In addition to the definitions contained in Minn. Stat. §349.12, as it may be amended from time to time, the following terms are defined for purposes of this chapter: • Board. The State of Minnesota Gambling Control Board. • Licensed Organization. An organization licensed by the Board. • Local Permit. A permit issued by the city. • Trade Area. The City of Oakdale and each city contiguous to the city. Sec. 10-29. Charitable Gambling Regulations. The sale of pull-tabs, tipboards and paddlewheels shall be conducted only by qualified and state licensed charitable organizations. In addition to satisfying the qualifications set forth in Minnesota Statutes, Chapter 349, the following regulations and qualifications must be complied with by all such charitable organizations: 1. Must file financial reports monthly with the City Clerk; 2. Shall pay to the city 10% of the net profits, after prizes, taxes and lawful expenses, from selling of pull-tabs, tipboards and paddlewheels; and 3. Must be a charitable organization that can demonstrate reasonable benefit through service or financial contribution to organizations serving in the Trade Area of the City of Oakdale. The City Council shall determine, on a case-by-case basis, if an organization has demonstrated that sufficient contribution has been provided to meet the definition of reasonable. STAFF AND/OR COMMISSION RECOMMENDATION Staff recommends that the City Council approve the premise permit application for the Hill Murray Fathers Club to conduct lawful gambling at the Bierstube, 7121 10th Street. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2020-xxx, Approving a premise permit for the Hill Murray Fathers Club to conduct lawful gambling at the Bierstube, 7121 10th Street.  City of Oakdale RESOLUTION 2020-xxx APPROVING A PREMISE PERMIT FOR THE HILL MURRAY FATHER’S CLUB TO CONDUCT LAWFUL GAMBLING AT THE BIERSTUBE, 7121 10th STREET. At a regular meeting of the City Council of the City of Oakdale held on April 14, 2020, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel; and the following absent: none, the Oakdale City Council resolved: WHEREAS, the Hill Murray Father’s Club wishes to conduct lawful gambling at the Bierstube, 7121 10th Street; and WHEREAS, the Hill Murray Father’s Club has provided a State of Minnesota Premise Permit Application for the City to acknowledge. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby approves of a premise permit application for the Hill Murray Father’s Club to conduct lawful gambling at the Bierstube, 7121 10th Street. Voting in Favor: Voting Against: Resolution duly seconded and passed this 14th day of April, 2020. ________________________________________ Paul Reinke, Mayor Attest: _______________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: April 14, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CP Award of Bid ☐ Other: ☐ CA Approval: CD Consensus Motions e ☒ Public Hearing ☐ Department: ☐ Title: Corner Store LLC – Tobacco Sales License Request BACKGROUND Corner Store LLC. has requested issuance of a tobacco sales license for the convenience store located at 5699 Geneva Ave N. A background investigation has already been completed by the Police Department and there were no disqualifying factors found. STAFF AND/OR COMMISSION RECOMMENDATION Staff recommends that the City Council approve the issuance of a tobacco sales license to Corner Store LLC., dba Corner Store, 5699 Geneva Ave N. CITY COUNCIL ACTION REQUESTED It is requested that the City Council approve the issuance of a tobacco sales license to Corner Store LLC., dba Corner Store, 5699 Geneva Ave N.  REQUEST FOR COUNCIL ACTION Meeting Date: April 14 2020 Advisory Board/Commission ☒ Open Forum ☐ DH Approval: JW Award of Bid ☐ Other: ☐ CA Approval: CD Consensus Motions ☐ Public Hearing ☐ Department: ☐ Title: PRC Resignation: Debbie Xiong BACKGROUND Debbie Xiong has submitted her resignation from the Parks and Recreation Commission as she is moving out of Oakdale. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION It is recommended that the City Council accept the resignation of Debbie Xiong from the Parks and Recreation Commission, effective April 14, 2020. CITY COUNCIL ACTION REQUESTED It is requested that the City Council accept the resignation of Debbie Xiong from the Parks and Recreation Commission, effective April 14, 2020.