City Council

AGENDA City Council 5-7 PM Workshop Regular Meeting April 28, 2020, 7 PM Council Chambers CALL TO ORDER CALL OF ROLL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Special Meeting, April 6, 2020 Special Meeting, April 7, 2020 Regular Meeting, April 14, 2020 OPEN FORUM CONSENSUS MOTIONS a) Approve the policy for responding to requests for funds by charitable and non-profit organizations serving the Oakdale community during the COVID-19 response period. b) Approve the funding request by the Christian Cupboard Emergency Food Shelf in the amount of $4,000 with the use of monies in the Charitable Gambling Fund. c) Waive reading and adopt Resolution 2020-xxx, Establishing a public hearing for the vacation of certain drainage and utility easements at Titan Park for May 26 at 7 PM. d) Waive reading and adopt Resolution 2020-xxx, Accepting the resignation of Fire Chief Jeff Anderson, effective July 31, 2020. e) Waive reading and adopt Resolution 2020-xxx, Accepting the resignation of Police Officer Thomas Higgins, effective April 30, 2020. ADVISORY BOARDS AND COMMISSIONS a) Parks and Recreation Commission: Commissioner Xiong – Certificate of Appreciation PUBLIC WORKS DIRECTOR/CITY ENGINEER COMMUNITY DEVELOPMENT CITY ATTORNEY ADMINISTRATOR’S REPORTS a) City Administrator Search Update* AGENDA April 28, 2020 Page Two COUNCIL PRESENTATIONS AWARD OF BIDS a) City Project 2020-01 (Recommendation: Waive reading and adopt Resolution 2020-xxx, Awarding City Project 2020-01 (2020 Street Improvements) contract to T.A. Schifsky & Sons, Inc. in the amount of $2,975,239.75). CLAIMS (Recommendation: Approve Claims for the period of April 11 to April 24 in the amount of $610,180.58). ADJOURNMENT NOTICE TO THE PUBLIC The public is advised that, in the interest of procedural efficiency, those wishing to provide public comment are strongly encouraged to submit comments to the City Clerk by email at sue@ci.oakdale.mn.us. Emails submitted on or before 3 PM on April 28 will be provided to the City Council and made a part of the official meeting minutes. Members of the public may monitor the April 28 City Council meeting at the City’s website: http://www.ci.oakdale.mn.us/317/City-Council  SPECIAL MEETING OAKDALE CITY COUNCIL April 6, 2020 ATTENDANCE A special meeting of the City Council of the City of Oakdale was held on Monday, April 6, 2020, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 5 PM. Present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Also Present: Sharon Klumpp, Baker Tilly Available: Susan Barry, City Clerk Craig Dawson, Interim City Administrator SELECTION OF CITY ADMINISTRATOR CANDIDATE FINALISTS The City Council discussed semi-finalists for the City Administrator vacancy and selected five finalists to be interviewed by the City Council on April 29. The five finalists were: Scott Huizenga Kyle Morell Pat Oman Adam Swann Christina Volkers ADJOURNMENT The April 6, 2020, special meeting adjourned at 6:55 PM. Respectfully submitted, Susan Barry, City Clerk  SPECIAL MEETING OAKDALE CITY COUNCIL April 7, 2020 ATTENDANCE A special meeting of the City Council of the City of Oakdale was held on Tuesday, April 7, 2020, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 5 PM. Present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Also Present: Jeff Anderson, Fire Chief Brian Bachmeier, Public Works Director/City Engineer Susan Barry, City Clerk Craig Dawson, Interim City Administrator Alyssa MacLeod, Communication Specialist Chelsea Petersen, Administrative Services Director Bill Sullivan, Chief of Police Jim Thomson, City Attorney PLEDGE OF ALLEGIANCE COVID-19 RESPONSE UPDATE Mayor Reinke announced that per authority granted by the designation of a local emergency on March 20, on April 6, he enacted a mayoral directive that took the following actions relating to park facilities: 1. Installing barricade gates at all fenced playgrounds. 2. Installing barricade perimeters at all unfenced playgrounds. 3. Removing or boarding basketball hoops at all basketball courts. 4. Removing nets from all tennis and volleyball courts. 5. Reducing the number of picnic tables to a maximum of two tables per picnic shelter. 6. Locking all hockey rinks, tennis courts, and the skate park. 7. Installing signage at each park advising of the restrictions. As such, he noted that the discussion relating to restricting access to park facilities had been removed from the agenda. Interim City Administrator Dawson provided an overview of current City operations: minimal staffing levels at City Hall and Public Works, Building Inspection took receipt of several applications relating to commercial development, and COVID-19 advisory signs posted at parks on April 3. He added that it was anticipated that the governor would be extending the Stay at Home directive to April 30. Fire Chief Anderson reported that emergency services and fire run volumes have been lower than typical, the department’s personal protective equipment supplies were holding up, one staffer had tested negative for the virus, and personnel was beginning to see COVID-19 cases. SPECIAL MEETING April 7, 2020 Page Two Police Chief Sullivan reported that increased patrol of high-traffic areas, such as grocery stores, was continuing, that there is widespread concerns relating to a rise in domestic abuse situations, and that the department had been following up on social distancing concerns from the public. In response to questions about social distancing, Chief Sullivan indicated that most in the community comply; however, there had been a few issues with teenagers. He added that the department contacted the school district about concerns with the use of the basketball courts at Skyview School. Chief Sullivan also reported that tobacco shops were not allowed to conduct business, that there were currently no issues with personal protective equipment supplies, that a decision had been made to cancel the June 2 Safe Summer Night event, and the department had postponed hiring and promotional processes until the end of the peacetime emergency. Chief Sullivan noted that the department had assisted the Christian Cupboard Emergency Food Shelf with traffic control for their most recent food distribution. He commented on the substantial increase in the number of people utilizing the food shelf and the need for monetary donations. Public Works Director/City Engineer Bachmeier reported that crews were conducting general maintenance, such as sweeping streets, patching potholes, and cleaning catch basins and that the Parks Division was working on the mayoral directive relating to recreational facilities. He added that they postponed their hiring process as well. Mayor Reinke thanked the Public Works Department for taking care of the mayoral directive items so promptly. Council Member Ingebrigtson thanked Mayor Reinke for enacting the mayoral directive. Council Member Swedberg commented on negativity in social media and asked that everyone work together as a community. Council Member Zabel inquired whether funds from the City’s charitable gambling fund, cable communication fund, or special revenue fund could be used to help the food shelf with the added demands from the COVID-19 situation. He also encouraged staff to look at some other ways the food shelf could be assisted by the City. Council Member Olson supported the comments shared by Council Member Swedberg and asked that council members share their concerns with one another when at work sessions. She added that her comments on social media were not directed at police but related to her principles of protecting liberty and individual rights. CONSENSUS MOTION A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE FOLLOWING CONSENSUS MOTION: SPECIAL MEETING April 7, 2020 Page Three a) Grant temporary variances to churches requesting such to allow them to amplify sound during drive-up Easter services on April 12, during the hours of 8 AM and 1 PM, conditioned on all participants adhering to social distancing and other elements of the governor’s COVID-19 declarations. 5 AYES. ADMINISTRATOR’S REPORT a) City Administrator Search Update Interim City Administrator Dawson noted that the City Council selected five finalists on April 6, with interviews planned for April 29. b) Chief Building Official Search Update Interim City Administrator Dawson noted that the interview process for the four applicants was expected to begin soon. COUNCIL DISCUSSION Council Member Zabel asked for feedback on his idea of potential funding for the Christian Cupboard Emergency Food Shelf. Mayor Reinke supported the suggestion. Council Member Ingebrigtson supported using a portion of charitable gambling proceeds. Staff was directed to identify potential funding sources and report back to the City Council. Council Member Swedberg announced that the Landscape Revival, held at City Hall, had been rescheduled from June to September 19. Referring to the park recreational facilities matter that was part of the original agenda, Mayor Reinke reported that of the 13 comments received from the public: 3 Restricting use of park recreational facilities. 2 Close parks. 3 Keep parks open. 1 Keep trails open, with some limitations. 4 Keep trails open. Council Member Zabel announced that the Easter Bunny would ride through the city on a wagon on April 10, 11, and 12. SPECIAL MEETING April 7, 2020 Page Four Mayor Reinke shared a message for a happy and safe Easter. ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO ADJOURN THE APRIL 2, 2020 SPECIAL MEETING AT 5:34 PM. 5 AYES. Respectfully submitted, Susan Barry, City Clerk  REGULAR MEETING OAKDALE CITY COUNCIL April 14, 2020 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on Tuesday, April 14, 2020, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 7 PM. CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Absent: None Also Present: Brian Bachmeier, Public Works Director/City Engineer Susan Barry, City Clerk Craig Dawson, Interim City Administrator Chelsea Petersen, Administrative Services Director Bill Sullivan, Chief of Police Jim Thomson, City Attorney PLEDGE OF ALLEGIANCE PUBLIC HEARING CONTINUATION: AM PM EXPRESS – OFF-SALE INTOXICATING LIQUOR LICENSE Mayor Reinke solicited comments from the audience. The owner of AM PM Express noted that they were adding a liquor store at 1017 Geneva Avenue, next door to their convenience store. Mayor Reinke closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE ISSUANCE OF AN OFF-SALE INTOXICATING LIQUOR LICENSE TO AM PM EXPRESS INC., dba AM PM EXPRESS, 1017 GENEVA AVENUE. 5 AYES. PUBLIC HEARING: CORNER STORE – OFF-SALE 3.2 MALT LIQUOR LICENSE Mayor Reinke opened the public hearing and solicited comments from the audience. No comments were shared. REGULAR MEETING April 14, 2020 Page Two Mayor Reinke closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE ISSUANCE OF AN OFF-SALE 3.2 MALT LIQUOR LICENSE TO THE CORNER STORE LLC, dba The Corner Store, 5699 GENEVA AVENUE. 5 AYES. PUBLIC HEARING: LINN RETAIL CENTERS – HOLIDAY STORE – OFF-SALE 3.2 MALT LIQUOR LICENSE Mayor Reinke opened the public hearing and solicited comments from the audience. No comments were shared. Mayor Reinke closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE ISSUANCE OF AN OFF-SALE 3.2 MALT LIQUOR LICENSE TO LINN RETAIL CENTERS INC., dba OAKDALE HOLIDAY STORE 3513, 3344 HADLEY AVENUE. 5 AYES. APPROVAL OF MINUTES: Workshop, February 11, 2020 Regular Meeting, March 10, 2020 Special Meeting, March 20, 2020 Regular Meeting, March 24, 2020 A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE WORKSHOP MINUTES OF FEBRUARY 11, 2020, AS PRESENTED. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE REGULAR MEETING MINUTES FOR MARCH 10, 2020, AS PRESENTED. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE SPECIAL MEETING MINUTES FOR MARCH 20, 2020, AS PRESENTED. 5 AYES. REGULAR MEETING April 14, 2020 Page Three A MOTION WAS MADE BY COUNCIL MEMBER SWEDBERG, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE REGULAR MEETING MINUTES FOR MARCH 24, 2020, AS PRESENTED. 5 AYES. OPEN FORUM a) Proclamation: Public Works Week Mayor Reinke proclaimed May 17 to 23 as Public Works Week. b) Best Snow Sculpture of Oakdale Winner Recognition The City Council recognized the Rassett Family, winners of the Recreation Department’s “Best Snow Sculpture of Oakdale” contest. CONSENSUS MOTIONS Mayor Reinke asked that item B be pulled for discussion. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE FOLLOWING CONSENSUS MOTIONS: a) Waive reading and adopt Resolution 2020-36, Designating Maintenance Employee Terrance Lang as a regular, full-time employee in the Public Works Department, Forestry and Environmental Services Division, effective April 1, 2020. c) Approve the bid to refinish floors at both fire stations to SwedeBro in the amount of $40,750. d) Approve a payment to Carlson Companies in the amount of $68,675.66. e) Approve the issuance of a tobacco sales license to Corner Store LLC., dba Corner Store, 5699 Geneva Avenue. 5 AYES. Consent Item B – Hill Murray Father’s Club – Premise Permit – Bierstube Representatives from the Hill Murray Father’s Club responded to questions from the City Council: Hill Murray Father’s Club has been in existence since school was established; pull-tab proceeds provide tuition assistance, reading programs at Oakdale elementary schools, and funding for service programs provided by Hill Murray students. REGULAR MEETING April 14, 2020 Page Four In response to a comment from Mayor Reinke, City Attorney Thomson explained that statutorily, a city’s “trade area” must include contiguous communities rather than limiting charitable gambling operations to Oakdale only. In response to a question from Council Member Zabel, City Attorney Thomson noted that some communities have not updated their code to meet the trade area requirement. Council Member Zabel expressed some concern that the use of proceeds for tuition did not meet the qualifications of the code that organizations “demonstrate reasonable benefit through service or financial contribution to organizations serving in the Trade Area”. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO WAIVE READING AND ADOPT RESOLUTION 2020-37, APPROVING A PREMISE PERMIT FOR THE HILL MURRAY FATHER’S CLUB TO CONDUCT LAWFUL GAMBLING AT THE BIERSTUBE, 7121 – 10TH STREET. 4 AYES. 1 NAY – ZABEL. ADVISORY BOARDS AND COMMISSIONS a) Parks and Recreation Commission: Commissioner Resignation A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO ACCEPT THE RESIGNATION OF DEBBIE XIONG FROM THE PARKS AND RECREATION COMMISSION, EFFECTIVE APRIL 14, 2020. 5 AYES. ADMINISTRATOR’S REPORTS a) City Administrator Search Update Interim City Administrator Dawson announced that the City Council would interview the five City Administrator finalists on April 29. b) Budget Update Interim City Administrator Dawson noted that Department Heads would be preparing budget modifications and revenue adjustments relating to COVID-19 as part of the 2020-2021 budget process. COUNCIL PRESENTATIONS a) Events and Reminders REGULAR MEETING April 14, 2020 Page Five Mayor Reinke announced the following: various programs, events, and board and commission meetings canceled until at least April 30 relating to COVID-19 guidelines. He also announced that earlier in the evening, the City Council decided to cancel Oakdale Summerfest (June 25-28) due to the virus and following suit of canceled events throughout the metropolitan area. Mayor Reinke thanked the Eberhard family for arranging for the Easter Bunny to pay a visit to the community over the past weekend. CLAIMS A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE CLAIMS FOR THE PERIOD OF MARCH 21 TO APRIL 10, IN THE AMOUNT OF $1,445,583.28. 5 AYES. ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO ADJOURN THE REGULAR MEETING OF APRIL 14, 2020, AT 7:24 PM. 5 AYES. Respectfully submitted, Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: 4/28/20 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: RS Award of Bid ☐ Other: ☐ ☐ CA Approval: CD Consensus Motions c ☒ Public Hearing Department: ☐ Item: Set a public hearing date for the vacation of easements on a portion of Titan Park BACKGROUND The City Council, upon recommendation of the Parks Commission, directed staff to move forward with the necessary actions to create a single-family lot on the western portion of Titan Park. Currently, a drainage and utility easement encumbers the entire parcel. A portion of the easement needs to be vacated in order for the new lot to be buildable. STAFF RECOMMENDATION Set a public hearing date for May 26, 2020 to consider the vacation of a portion of the drainage and utility easement in Titan Park. CITY COUNCIL ACTION REQUESTED Waive reading and adopt Resolution 2020-xx, establishing a public hearing for the vacation of certain drainage and utility easements at Titan Park.  City of Oakdale RESOLUTION 2020-xxx A RESOLUTION ESTABLISHING A PUBLIC HEARING FOR THE VACATION OF CERTAIN DRAINAGE AND UTILITY EASEMENTS AT TITAN PARK. At a regular meeting of the City Council of the City of Oakdale held on Tuesday, April 28, 2020 at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke; Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel, and the following members absent: None, the Oakdale City Council resolved: WHEREAS, the City Council pursuant to Minnesota State Statute 412.85 desires to consider the vacation of certain drainage and utility easements which lie over, under and across the property described as follows in OUTLOT A of THE OAKS, Washington County, Minnesota: Beginning at the Southwest corner of said OUTLOT A; thence North 27 degrees 15 minutes 20 seconds assumed bearing, along the Southeast line of Lot 1, Block 4, THE OAKS, a distance of 137.89 feet to the right of way of 4th Street Place North; thence easterly along the right of way of said Street 41.03 feet, along a non-tangential curve, concave to the north, having a radius of 50.00 feet, a central angle of 47 degrees 01 minutes 08 seconds, a chord bearing of South 86 degrees 15 minutes 30 seconds East, and a chord distance of 39.89 feet; thence South 46 degrees 11 minutes 30 seconds East, parallel with the southwest line of Lot 13, Block 3 of said plat, a distance of 50.19 feet; thence South 14 degrees 29 minutes 54 seconds East, a distance of 88.01 feet to the South line of the NE¼ of the SE¼ of Section 31 Township 29 Range 21; thence South 89 degrees 59 minutes 31 seconds West, along said South line of the NE¼ of the SE¼ of Section 31, a distance of 161.21 to the point of beginning. Except: The northerly 10.00 feet, the northeasterly 10.00 feet, the easterly 5.00 feet, the southerly 10.00 feet, and the westerly 5.00 feet. WHEREAS, the City Council will consider the vacation of drainage and utility easements and a public hearing shall be held on such proposed vacation on May 26, 2020, at City Hall located at 1584 Hadley Avenue North at 7:00 pm, and WHEREAS, the City Clerk is hereby directed to give published, posted, and mailed notice of such hearing as required by law, and NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Oakdale will hold a public hearing on the vacation of drainage and utility easements over a portion of Titan Park on May 26, 2020. Voting For: Voting Against: Resolution duly seconded and passed this 28th day of April 2020. _______________________________ Paul Reinke, Mayor _______________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: April 28, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CD Award of Bid ☐ Other: ☐ ☐ CA Approval: CD Consensus Motions d ☒ Public Hearing Department: ☐ Title: Resignation: Fire Chief Jeff Anderson BACKGROUND Jeff Anderson has served as a member of the Oakdale Fire Department for over 41 years, the last 18 years as Fire Chief. Jeff has announced his intention to retire on July 31, 2020. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends accepting the resignation of Jeff Anderson from the City of Oakdale, effective July 31, 2020. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2020-xxx, Accepting the resignation of Fire Chief Jeff Anderson, effective July 31, 2020.  City of Oakdale RESOLUTION 2020-xxx ACCEPTING THE RESIGNATION OF FIRE CHIEF JEFF ANDERSON, EFFECTIVE JULY 31, 2020. At a regular meeting of the City Council of the City of Oakdale held on April 28, 2020, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel, and the following absent: none, the Oakdale City Council resolved: WHEREAS, Fire Chief Jeff Anderson has announced his intention to retire from the City of Oakdale effective July 31, 2020. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby accepts the resignation of Fire Chief Jeff Anderson, effective July 31, 2020. Voting in Favor: Voting Against: Resolution duly seconded and passed this 28th day of April, 2020. ______________________________________________ Attest: Paul Reinke, Mayor ______________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: April 28, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: WSS Award of Bid ☐ Other: ☐ ☐ CA Approval: CD Consensus Motions e ☒ Public Hearing Department: ☐ Title: Personnel Resignation: Higgins BACKGROUND Officer Thomas Higgins is retiring effective April 30, 2020, after 32 years of honorable service to the city. Tom is an outstanding officer and his experience and interpersonal skills will be greatly missed. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Accept the resignation of Thomas Higgins effective April 30, 2020. The licensed position being vacated by Officer Higgins had already been filled in anticipation of his retirement and unless otherwise permitted by the City Council, the department’s authorized licensed staffing level will now be reduced from a temporarily authorized strength of 33 to the permanently approved strength of 32. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2020-xxx, Accepting the resignation of Officer Thomas Higgins effective April 30, 2020.  City of Oakdale RESOLUTION 2020-xxx ACCEPTING THE RESIGNATION OF POLICE OFFICER THOMAS HIGGINS, EFFECTIVE APRIL 30, 2020. At a regular meeting of the City Council of the City of Oakdale held on April 28, 2020, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel, and the following absent: none, the Oakdale City Council resolved: WHEREAS, Police Officer Thomas Higgins has announced his intention to retire from the City of Oakdale effective April 30, 2020. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby accepts the resignation of Police Officer Thomas Higgins, effective April 30, 2020. Voting in Favor: Voting Against: Resolution duly seconded and passed this 28th day of April, 2020. ______________________________________________ Attest: Paul Reinke, Mayor ______________________________________ Susan Barry, City Clerk  BOARD/COMMISSIONER RECOGNITION April 28 2020 Debbie Xiong Debbie Xiong has served on the Parks and Recreation Commission since she was appointed in June of 2019. We sincerely appreciate her time and service she has given to the community as a member of an advisory commission. On behalf of the City Council, thank you, Debbie, for your service to the City of Oakdale!  REQUEST FOR COUNCIL ACTION Meeting Date: April 28, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: BB Award of Bid ☒ Other: ☐ ☐ Public Hearing ☐ CA Approval: CD Consensus Motions Department: ☐ Title: Award of Bid for City Project Number 2020-01: Street Improvements BACKGROUND Pursuant to Council authorization, bids were collected for the above noted project. Six contractors submitted bids for the work; their bids are as follows: CONTRACTOR TOTAL AMOUNT BID T.A. Schifsky & Sons, Inc. $2,975,239.75 North Valley, Inc. $2,984,095.64 Minnesota Paving & Materials $3,145,824.46 S.M. Hentges & Sons, Inc. $3,198,689.95 Bituminous Roadways, Inc. $3,256,473.20 Park Construction Company $3,395,181.25 The Engineer’s estimate for the construction work was $3,043,500. FINANCIAL CONSIDERATIONS Based on this bid, the total project cost is estimated at $3,600,000. Financing for the project is summarized as follows: Funding Source Revised Estimate Special Assessments $958,520 CIP Fund $300,000 Storm Sewer Utility $120,000 Utility Reserves $30,000 MSA Gas Tax Funds $1,200,000 General Improvement Bonds $991,480 Total Project Financing $3,600,000 This is approximately $275,000 more than estimated in the CIP, however it’s common for the final quantities to come in 5-10% under contract so the final project cost and financing will be very close to the CIP estimates. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION T.A. Schifsky & Sons, Inc. of No. St. Paul, Minnesota, submitted the low bid. T.A. Schifisky & Sons, Inc. has done similar projects for the City in the past and has the experience and ability to complete the project. Accordingly, staff recommends that the project be awarded to T.A. Schifsky & Sons, Inc. in the amount of $2,975,239.75. CITY COUNCIL ACTION REQUESTED It is recommended that Council waive the reading and adopt Resolution 2020-xxx awarding the City Project Number 2020-01 “Street Improvements” contract to T.A. Schifsky & Sons, Inc. in the amount of $2,975,239.75.