City Council

AGENDA City Council 5-7 PM Workshop Regular Meeting Monday, August 10, 2020, 7 PM Council Chambers CALL TO ORDER/CALL OF ROLL PLEDGE OF ALLEGIANCE PUBLIC HEARING: BOND SALE (RECOMMENDATION: Staff presentation, Mayor opens public hearing and invites public comment, Mayor closed public hearing, City Council to consider motions to waive reading and adopt Resolution 2020-xxx, Awarding the sale of $2,715,000 General Obligation Improvement Bonds, Series 2020A; fixing their form and specifications; directing their execution and delivery; and providing for their payment; and waive reading and adopt Resolution 2020-xxx, Awarding the sale of $830,000 General Obligation Equipment Certificates of Indebtedness, Series 2020B; fixing their form and specifications; directing their execution and delivery; and providing for their payment). PUBLIC HEARING: Vacation of Alley (RECOMMENDATION: Staff presentation, Mayor opens public hearing and invites public comment, mayor closes public hearing. City Council to consider motion to waive reading and adopt Resolution 2020-xxx, Approving the vacation of the alley in Block 1 of Buckout’s Subdivision of Lots 10-11 of Felker’s Outlots (adjacent to 6238 and 6256 50th Street North). APPROVAL OF MINUTES: Workshop, June 23, 2020 Regular Meeting, July 14, 2020 OPEN FORUM CONSENSUS MOTIONS a) Waive reading and adopt Ordinance xxx, Amending the Code of Ordinances for the City of Oakdale, Chapter 22 – Trees, Article VII – Tree Board, Section 22-27 – Composition of Board; approve summary publication of the ordinance; and direct staff to modify the language in the Tree Board bylaws relating to composition and meeting schedule. b) Cancel the City Council Workshop and Regular Meeting scheduled for December 22, 2020 and hold a meeting on Tuesday, December 15, 2020, if needed c) Waive reading and adopt Resolution 2020-xxx, Approving the promotion of Sergeant Nick Newton to the rank of Probationary Police Captain, effective August 12, 2020, at a rate of pay consistent with the existing Teamster Local 320 labor agreement. d) Waive reading and adopt Resolution 2020-xxx, Approving the promotion of Investigator Ryan Stuart to the rank of Probationary Police Sergeant, effective August 12, 2020, at a rate of pay consistent with the existing Teamster Local 320 labor agreement. AGENDA August 10, 2020 Page Two e) Waive reading and adopt Resolution 2020-xxx, Supporting the City of Oakdale application for funding from the Metropolitan Council Regional Solicitation for the construction of a sidewalk on the west side of Greenway Avenue, from Hudson Boulevard to 7th Street North. f) Waive reading and adopt Resolution 2020-xxxm Approving the issuance of a Tent Sale License for Hy-Vee to erect a temporary tent for conducting sales events located at 7180 10th Street, subject to conditions). g) Waive reading and adopt Policy EPD-027: COVID Recovery Business Loan Program amended to increase the loan principal maximum to $10,000. CITY ATTORNEY ADMINISTRATOR’S REPORTS COUNCIL PRESENTATIONS a) Events and Reminders (Reinke) AWARD OF BIDS a) City Project 2020-03 (Walton Ballfields Fencing and Paving) (Recommendation: Waive reading and adopt Resolution 2020-xxx, Awarding City Project 2020-03 “Walton Ballfields 1-4 Baseline Fencing and Pavement Replacement” contract to Century Fence in the amount of $87,740 and to ACS Asphalt Concrete Solutions in the amount of $52,375). CLAIMS (Recommendation: Approve Claims for the period of July 25 to August 7 in the amount of $1,388,752.92). ADJOURNMENT  REQUEST FOR COUNCIL ACTION Meeting Date: August 10, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CP Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions ☐ Public Hearing ☒ Department: ☐ Title: Sale of Bonds BACKGROUND Baker Tilly, the city’s bonding agent, prepares and negotiates the sale of bonds on behalf of the city. It is requested that the City Council consider adopting the two attached resolutions relating to the sale of bonds to finance the following projects: 1. 2020 Street Reconstruction Project: $1,955,000 2. 2006A Refunding Bonds: $760,000 to be included in 2020 Street Reconstruction Issuance 3. 2020 Capital Equipment Purchases: $830,000 FINANCIAL CONSIDERATIONS The sale of bonds will complete the financing package already considered by the City Council, as needed, to fund the above noted projects. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends that the City Council waive reading and adopt Resolution 2020-xxx, Awarding the sale of $2,715,000 General Obligation Improvement Bonds, Series 2020A, fixing their form and specifications; directing their execution and delivery; and providing for their payment; and waive reading and adopt Resolution 2020-xxx, Awarding the sale of $830,000 General Obligation Equipment Certificates of Indebtedness, Series 2020B; , fixing their form and specifications; directing their execution and delivery; and providing for their payment. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2020-xxx, Awarding the sale of $2,715,000 General Obligation Improvement Bonds, Series 2020A, fixing their form and specifications; directing their execution and delivery, and providing for their payment Waive reading and adopt Resolution 2020-xxx, Awarding the sale of $830,000 General Obligation Equipment Certificates of Indebtedness, Series 2020B; , fixing their form and specifications; directing their execution and delivery; and providing for their payment.  REQUEST FOR COUNCIL ACTION Meeting Date: August 10, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: RS Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions ☐ Public Hearing ☒ Department: ☐ Title: Vacating the alley between Buckhout’s Subdivision of Lots 10-11 of Felker’s Outlots Block 1, Lot 1 and Lot 7 (6238 and 6256 50th Street North) BACKGROUND Jim Leonard, the owner of 6256 50th Street North, wants to rebuild his garage, which burned in the spring. The original garage was partially built in a platted alley. Staff has determined that the alley must be vacated in order for a building permit to be issued for the new garage as structures are not permitted in any right-of-way. The vacation will give some land to Mr. Leonard, and some to his neighbor at 6238 50th Street North (see Attachment A). The previous vacation of Florida Avenue and the acquisition of the rail corridor by the Minnesota Department of Natural Resources (MnDNR) for the Gateway Trail disconnected the alley from a public right-of-way. Both properties have access from 50th Street North and do not require the alley for access. The MnDNR is also supportive of the alley vacation. STAFF RECOMMENDATION Staff has determined that the alley is not needed to provide access to any property as the two parcels adjacent to the alley are served by 50th Street North so it is in the public interest to vacate the alley. Staff recommends that the City Council approve the vacation of the alley between 6238 and 6256 50th Street North. CITY COUNCIL ACTION REQUESTED Waive reading and adopt Resolution 2020-xxx, Approving the vacation of the alley in Block 1 of Buckhout’s Subdivision of Lots 10-11 of Felker’s Outlots (adjacent to 6238 and 6256 50th Street North). ATTACHMENTS: Attachment A: Location map Attachment B: Plat Attachment C: Resolution 2020-xxx Attachment A: Alley between 6238 and 6256 50th Street Attachment B: Plat of Buckhout’s Subdivision of Lots 10-11 of Felker’s Outlots Attachment C: Resolution CITY OF OAKDALE RESOLUTION NO. 2020-xxx APPROVING THE VACATION OF THE ALLEY IN LOT 1 OF BUCKHOUT’S SUBDIVISION OF LOTS 10-11 OF FELKER’S OUTLOTS (ADJACENT TO 6238 AND 6256 50TH STREET NORTH) At a regular meeting of the City Council of the City of Oakdale held on Monday, August 10, 2020, at the Oakdale Municipal Building, 1584 Hadley Avenue North, Oakdale, Minnesota with the following members present: Mayor Paul Reinke; Councilmembers Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel and the following members absent: None, the Oakdale City Council resolved: WHEREAS, Jim Leonard, the owner of the property at 6256 50th Street North, wishes to replace his garage, which was destroyed in a fire, and WHEREAS, the original garage was built in a platted alley and Mr. Leonard is proposing to reconstruct the garage in the original location, and WHEREAS, a public hearing to consider the vacation of the alley was held on August 10, 2020, at City Hall located at 1584 Hadley Avenue North at 7:00 pm after due published and posted notice had been given, and WHEREAS, the Council has determined that the vacation of the alley will benefit the public interest as the alley is not currently being used as a public right of way and all adjacent properties have other access to a public street, and NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Oakdale hereby vacates the alley in Block 1 of Buckhout’s Subdivision of Lots 10-11 of Felker’s Outlots (adjacent to 6238 and 6256 50th Street North). Voting For: Voting Against: Resolution duly seconded and passed this 10th day of August, 2020. _______________________________ Paul Reinke, Mayor _______________________________ Susan Barry, City Clerk  WORKSHOP OAKDALE CITY COUNCIL June 23, 2020 ATTENDANCE The City Council held a workshop on Tuesday, June 23, 2020, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota. The meeting began at 5 PM. Present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Also Present: Brian Bachmeier, Public Works Director/City Engineer Susan Barry, City Clerk Alyssa MacLeod, Communications Specialist Sheryl Mellgren, Chief Building Official Chelsea Petersen, Administrative Services Director Bob Streetar, Community Development Director Bill Sullivan, Chief of Police 2021 Budget: Special Revenue Funds Administrative Services Director Petersen provided an overview of the proposed special revenue budget: Communications and Broadcasting: Projected cable franchise and antenna rental revenue increased. Potentially cover cost of utility software upgrade. Council Member Zabel commented on reduced cable franchise revenue due to fewer cable subscriptions. Administrative Services Director Petersen explained that the projected revenue related to franchise fees. In response to a question from Council Member Olson, Administrative Services Director Petersen commented on various transfers that are made out of the fund. Charitable Gambling: Some reduced revenue due to pull-tab locations closed due to COVID-19. $12,000 donation made to the Christian Cupboard Emergency Food Shelf. In response to a question from Council Member Zabel, Administrative Services Director Petersen explained that transfers would still be needed to the Recreation and the Summerfest funds. Forfeit Proceeds and Restitution Services: Purchased equipment needed by law enforcement. Economic Development: Proposed increase to $55,000 to be used for Neighborhood and Strategic Initiatives Fund ($15,000) and Community and Economic Development Fund (formerly Seed Fund) ($40,000). WORKSHOP June 23, 2020 Page Two Community Development Director Streetar stated that the dedicated funds would offer long-term funding strategies for the home and business improvement loans that are administered by the city. He added that the loans are in much demand; as such, additional funding is needed. In response to a question from Council Member Zabel, Administrative Services Director Petersen explained that fund balances in the Seed Fund are being deciphered. Summerfest: 2020 Event Canceled due to COVID-19. Able to transfer minor expenditures/deposits to 2021 event. Council Member Zabel inquired about recouping lost revenue from canceling the 2020 event. Administrative Services Director Petersen noted that Summerfest does not typically produce much revenue. She added that savings in 2020 resulted from not paying overtime to police and public works staff. Council Member Zabel recounted past discussions about a one-time cash infusion into the fund. Administrative Services Director Petersen noted that the Summerfest Committee has been looking at other revenue sources, such as sponsorships. Mayor Reinke added that the committee is discussing transforming Summerfest. Recreation In response to questions from Council Member Zabel, Administrative Services Director Petersen explained that accounting for the Recreation Department has one regular staff person and benefits for all staffers under the General Fund and two regular staffers and seasonal staff under the Special Revenue Budget. Council Member Zabel noted that the Special Revenue budget does not offer the level of detail for staff expenditures. Staff was directed to bring back information on why the Recreation budgets are arranged as they are. Building Inspection Department Overview Newly promoted Chief Building Official Mellgren provided an overview of her background and tasks as well as that of staff in the Building Inspection and Code Enforcement Department. She commented that the department continues to be quite busy, particularly with permits relating to home improvements as more people have been home and the need to hire an additional administrative assistant. Council Member Zabel commented on past discussions relating to modifying the rental housing licensing process to allow property owners to skip a year when their rental property has no issues. WORKSHOP June 23, 2020 Page Three Chief Building Official Mellgren noted that the process would likely would require developing custom software due to the high number of rental properties in the city. In response to a question from Council Member Zabel, Chief Building Inspector Mellgren noted that the department conducts an average of 2,000 inspections each year. In response to a question from Mayor Reinke, Chief Building Inspector Mellgren noted that interviews for Building Inspector would be held in the next few weeks. County State Aid Highway 13 – Phase 2 Also Present: Andrew Giesen, Project Manager, Washington County Stan Karwoski, Washington County Board Chair Project Manager Giesen reviewed the next phase of the County State Aid Highway 13 project: 34th Street from CSAH 14 to 44th Street, on border of Lake Elmo and Oakdale. He reviewed design alternatives and cost estimates for a turn-lane and for a roundabout and stated that the County was seeking consensus from the City Council on the preferred alternative. In response to questions from the City Council Mr. Giesen explained the differences in the estimated projects costs for the three agencies (County, Lake Elmo, Oakdale) for the two alternatives. He explained that costs for the roundabout are higher for Oakdale due to distance. Public Works Director/City Engineer Bachmeier added that that the developer of the Willowbrooke would cover the majority of the construction costs associated with the intersection and that the reminder of the city’s share could be covered with gas tax proceeds. Community Development Director Streetar added that the city’s share would be paid by the developer; the city will sells bonds and assess the property. He further added that the developer has not expressed a preference on the two alternatives. In response to a question from Council Member Ingebrigtson, Mr. Giesen indicated that the City of Lake Elmo reviewed the alternatives a few weeks ago and expressed concerns with cost. County Commission Chair Karwoski stated that the project was advanced on the county’s priority list. In response to a question from Mayor Reinke about tree preservation, Mr. Giesen replied that it would depend on the final design. The City Council unanimously supported the roundabout alternative. Local Emergency for COVID-19 Pandemic Administrative Services Director Petersen reviewed a request to keep the local emergency in place during COVID-19 to be able to response quickly to circumstances that could arise. The City Council supported keeping the local emergency in place. WORKSHOP June 23, 2020 Page Four Council Discussion Council Member Zabel asked that the 2020 Budget be re-reviewed to identify non-essential expenditures and discuss “big ticket” items in light of COVID-19. Council Member Ingebrigtson agreed. Mayor Reinke asked that the financial forecast be updated. Council Member Zabel also asked that staff review commercial property values. Council Member Swedberg shared that the Tartan Area Youth Hockey Association (TAYHA) expressed an interest in renting the city’s ice rinks and asked staff to look into possible fees. She added that TAYHA asked to advertise registrations on the city’s electronic message board. Communications Specialist MacLeod noted that she would provide the City Council with a copy of the city’s posting policy. Police Chief Sullivan suggested that City Attorney Thomson review the posting policy. Council Member Swedberg asked for consideration to modify the hours of the farmers market from 2 to 6 PM to 2:30 to 6:30 PM. Council Member Zabel asked about livestreaming City Council meetings. Communications Specialist MacLeod noted that livestreaming has been offered on the city’s website. She recommended against livestreaming meetings on Facebook as it allows comments to be posted. Staff was directed to look at options for livestreaming and report back to the City Council. Council Member Zabel inquired whether the Hadley Room could be outfitted to allow broadcasting. Mayor Reinke announced that a farewell reception would be held for Interim City Administrator Dawson. Adjournment The workshop adjourned at 6:52 PM. Respectfully submitted, Susan Barry, City Clerk  REGULAR MEETING OAKDALE CITY COUNCIL July 14, 2020 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on Tuesday, July 14, 2020, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 7 PM. CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Absent: None Also Present: Christina Volkers, City Administrator Jim Thomson, City Attorney Jeff Anderson, Fire Chief Brian Bachmeier, Public Works Director/City Engineer Susan Barry, City Clerk Alyssa MacLeod, Communications Specialist Chelsea Petersen, Administrative Services Director Bill Sullivan, Chief of Police Julie Williams, Recreation Superintendent Kevin Wold, Deputy Fire Chief Members of the Oakdale Fire Department PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Workshop, May 26, 2020 Regular Meeting, May 26, 2020 Workshop, June 9, 2020 Regular Meeting, June 9, 2020 A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE WORKSHOP MINUTES OF MAY 26, 2020, AS PRESENTED. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD MAY 26, 2020, AS PRESENTED. 5 AYES. REGULAR MEETING July 14, 2020 Page Two A MOTION WAS MADE BY COUNCIL MEMBER SWEDBERG, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE WORKSHOP MINUTES OF JUNE 9, 2020, AS PRESENTED. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APRPOVE THE MINUTES OF THE REGULAR MEETING HELD JUNE 9, 2020, AS PRESENTED. 5 AYES. OPEN FORUM a) Oakdale Firefighter Joe Kowarsch Recognition Mayor Reinke presented a certificate of recognition to retiring Oakdale firefighter Joe Kowarsch for his 20 years of service to the department. Fire Chief Anderson presented an engraved axe to Kowarsch. b) Parks and Recreation Month Proclamation Mayor Reinke proclaimed the month of July as “Parks and Recreation Month”. Mayor Reinke opened the meeting up to the audience at this time. John Schramel, 2422 Homestead Court, asked the City Council to oppose the City of Minneapolis’ disbanding of its police department. No other comments were heard. CONSENSUS MOTIONS Council Member Ingebrigtson asked that item “b” be pulled. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE FOLLOWING CONSENSUS MOTIONS: a) Waive reading and adopt Resolution 2020-68, Designating Police Officer Eric Bruun as a regular employee of the City of Oakdale, effective June 25, 2020. c) Waive reading and adopt Resolution 2020-70, Approving the appointment of persons to serve as election judges at the August 11, 2020, Primary Election. REGULAR MEETING July 14, 2020 Page Three d) Waive reading and adopt Resolution 2020-71, Designating Administrative Services Director Chelsea Petersen as a regular employee of the City of Oakdale, effective June 25, 2020. e) Waive reading and adopt Resolution 2020-72, Providing for the competitive negotiated sale of $2,715,000 General Obligation Improvement Bonds, Series 2020A; and waive reading and adopt Resolution 2020-73, Providing for the competitive negotiated sale of $830,000 General Obligation Equipment Certificates of Indebtedness, Series 2020B. f) Approve payment to Minnesota Department of Revenue in the amount of $79,277.03 related to MnCare taxes. g) Waive reading and adopt Resolution 2020-74, Approving a Premises Permit application for the Tartan Area Youth Hockey Association to conduct lawful gambling at Ugly Putters, 1799 Geneva Avenue. 5 AYES. CONSENSUS ITEM B – PROMOTE LEGUT TO SERGEANT Council Member Ingebrigtson commented on his strong support of promoting Patrol Officer Molly Legut to position of Sergeant. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO WAIVE READING AND ADOPT RESOLUTION 2020-69, APPROVING THE PROMOTION OF PATROL OFFICER MOLLY LEGUT TO THE RANK OF PROBATIONARY POLICE SERGEANT, EFFECTIVE JULY 15, 2020, AT A RATE OF PAY CONSISTENT WITH THE EXISTING TEAMSTER LOCAL 320 LABOR AGREEMENT. 5 AYES. ADVISORY BOARDS AND COMMISSIONS a) Planning Commission: Minutes of June 4, 2020 The City Council acknowledged receipt of the Planning Commission minutes of June 4, 2020. PUBLIC WORKS DIRECTOR/CITY ENGINEER a) Project Update Public Works Director/City Engineer Bachmeier provided updates on the following projects: 2020 city street improvements, Hadley Avenue curb and gutter maintenance, and the Minnesota Department of Transportation’s resurfacing of Highway 120. He noted that County State Aid Highway (CSAH) 13 trail and signal improvements were scheduled for 2021. Public Works Director/City Engineer Bachmeier noted that on July 28, he would report on bids received by the Washington County relating to the Highway 36 and Hadley Avenue interchange landscaping. REGULAR MEETING July 14, 2020 Page Four Council Member Swedberg asked staff about white paint on the surface of Highway 36 near the Hadley Avenue overpass. Staff will look into the matter. OTHER STAFF a) Recreation Department: Food Truck Event Recreation Superintendent Williams recommended that the city’s first ever food truck festival be held at Walton Park on Saturday, August 8, as requested by the City Council. She further noted that staff would reach out to vendors known to the city and promote the event on social media, as requested by Council Member Swedberg. Recreation Superintendent Williams added that smaller events could also be held. The City Council affirmed holding the food truck festival at Walton Park, August 8, from 11 AM to 7 PM. Council Member Swedberg shared a request for a deep fried pickle vendor. Council Member Swedberg provided emails from Ned and Dawn Johnson, Janet Cunningham, and Deb Moeller in support of modifying the hours of the city’s weekly farmers’ market from 2 to 6 PM to 2:30 to 6:30 PM in 2021. Recreation Superintendent Williams directed to coordinate a citizen survey on time preference for the 2021 farmers’ market hours and also survey the market vendors on their preference relating to hours and report back to the City Council. In response to a question from Council Member Zabel, Recreation Superintendent Williams noted that the Family Fun Flatables event, held in September, would likely be canceled. ADMINISTRATOR’S REPORTS Mayor Reinke welcomed the city’s new City Administrator, Christina Volkers. COUNCIL PRESENTATIONS a) Tanners Lake Redevelopment Site In response to a question from Council Member Ingebrigtson, City Administrator Volkers indicated that Community Development Director Streetar would send an update to the City Council on the Tanners Lake Redevelopment Site. b) Landscape Revival Event REGULAR MEETING July 14, 2020 Page Five Council Member Swedberg announced that the Landscape Revival Event, set for September 19, at City Hall, would be postponed to June 12, 2021. CLAIMS A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE CLAIMS FOR THE PERIOD OF JUNE 20 TO JULY 10 IN THE AMOUNT OF $1,152,741.01. 5 AYES. ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO ADJOURN THE REGULAR MEETING OF JULY 14, 2020, AT 7:26 PM. 5 AYES. Respectfully submitted, Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: August 10, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CV Award of Bid ☐ Other: ☐ ☒ Public Hearing ☐ CA Approval: CV Consensus Motions a Department: ☐ Title: Code of Ordinances: Amend Chapter 22 – Trees, Article VII - Tree Board BACKGROUND At their June 2 meeting, the Tree Board asked for consideration for two amendments to be made to Section 22-27, Article VII, Chapter 22 of the City Code, as noted here: Sec. 22-27. Composition of Board. The Tree Board shall consist of a minimum of five (5) and up to fifteen (15) regular members, appointed by the City Council and representing one member each of the city’s commissions Economic Development, Environmental Management, Parks and Recreation, and Planning and citizens at large. Terms begin as so determined by the City Council. A majority of all of the members shall constitute a quorum for any regular or special meeting. If a quorum is not established or maintained during the course of the meeting, no board or commission business may be transacted except a motion to adjourn or recess. Members of the Tree Board shall be appointed by the City Council. At the June 2 meeting, the Tree Board modified their meeting schedule to be the third Tuesday in January, March, June, and September, at 5 PM. STAFF RECOMMENDATION Staff recommends that the City Council amend Chapter 22 – Trees, Article VII – Tree Board. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Ordinance xxx, Amending the Code of Ordinances for the City of Oakdale, Chapter 22 – Trees, Article VII – Tree Board, Section 22-27 – Composition of Board; approve summary publication of the ordinance; and direct staff to modify the language in the Tree Board bylaws relating to composition and meeting schedule.  PROPOSED ORDINANCE AMENDMENT The City Council will consider adoption of this ordinance at its August 10, 2020 meeting. AMENDING THE CODE OF ORDINANCES FOR THE CITY OF OAKDALE, CHAPTER 22 – TREES, ARTICLE VII. TREE BOARD. ARTICLE VII. TREE BOARD Sec. 22-25. Board Established. A Tree Board for the City of Oakdale was established in 1995 in association with the city’s participation in the Tree City USA program. The board serves as an advisory board for the City Council. All conclusions reached by the board shall serve as recommendations and powers of execution shall be vested in the City Council. The Tree Board shall adopt its own rules of order and bylaws for the purpose of governmental procedure. Sec. 22-26. Functions and Duties of Board. The Tree Board shall act in an advisory capacity in all matters pertaining to trees. Specific responsibilities of the Board shall be: (a) City Tree Program: Annual program/report that may include taking inventory of trees, species, locations, and condition; annual work plan for tree maintenance, care, removal, and development; a plan for new plantings; priorities relating to trees; and any other activities to promote, maintain, or develop trees in the city. (b) Tree Preservation: Develop policy recommendations for amendments to the city’s tree preservation ordinance, Article III of this Chapter. (c) Other: develop tree program in conjunction with the annual Arbor Day celebration; maintain diseased tree and public tree care policies; implement community forestry program; submit Tree City USA recertification applications; and work on other programs as assigned by the City Council. Sec. 22-27. Composition of Board. The Tree Board shall consist of a minimum of five (5) and up to fifteen (15) regular members, appointed by the City Council and representing one member each of the city’s commissions Economic Development, Environmental Management, Parks and Recreation, and Planning and citizens at large. Terms begin as so determined by the City Council. A majority of all of the members shall constitute a quorum for any regular or special meeting. If a quorum is not established or maintained during the course of the meeting, no board or commission business may be transacted except a motion to adjourn or recess. Members of the Tree Board shall be appointed by the City Council. Sec. 22-28. Organization of Board. The Tree Board shall elect from its membership, a Chairperson and Vice-Chairperson annually at its first meeting of the year. Sec. 22-29. Board Meetings and Records. The Tree Board shall hold regular meetings as established in the bylaws. These meetings shall be open to the public. The Tree Board shall submit approved copies of its meeting minutes to the City Council and shall submit periodic reports when requested by the City Council. Sec. 22-30. Removal of Board Members. Board members may be removed, at will, by action supported by a majority of the City Council. Sec. 22-31. Residency Requirement. To the extent possible, persons appointed to serve on the board shall hold residence within the corporate limits of Oakdale.  REQUEST FOR COUNCIL ACTION Meeting Date: August 10 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CV Award of Bid ☐ Other: ☐ ☐ CA Approval: CV Consensus Motions b ☒ Public Hearing Department: ☐ Title: City Council Meeting Cancelation BACKGROUND Historically, the City Council has not held its fourth Tuesday in December due to its proximity to the Christmas holiday. STAFF RECOMMENDATION Staff recommends that the City Council cancel its December 22, 2020 meetings. CITY COUNCIL ACTION REQUESTED It is requested that the City Council cancel the City Council Workshop and Regular Meeting scheduled for December 22, 2020; however, should an additional meeting be needed before years’ end, it is recommended that the meeting be held on Tuesday, December 15.  REQUEST FOR COUNCIL ACTION Meeting Date: August 10 2020 Advisory Board/Commission ☒ Open Forum ☐ DH Approval: WSS Award of Bid ☐ Other: ☐ ☐ CA Approval: CV Consensus Motions c ☒ Public Hearing Department: Police ☐ Title: Personnel Promotion: Nick Newton BACKGROUND As part of the Police Department’s succession planning process, staff is recommending the temporary creation of a second captain’s position. This temporary position will allow the department to appropriately prepare for the February 2021 retirement of Captain Karin LaTour. This is a critical executive/command position that requires advanced transitional planning and should not wait until the position vacancy actually exists. The additional direct hourly wage expense of a second captain’s position is less than $5.00 per hour and will be required only for a period of six months. This additional cost will be covered through salary savings that occurred as the result of two retirements earlier this year. Following a comprehensive selection process, Sergeant Nick Newton has been selected for promotion to the rank of Probationary Police Captain, effective August 12, 2020. Sergeant Newton has been a member of the department since May 2001 and has been actively involved in a variety of department operations and programs throughout his career. He was most recently assigned to the department’s Patrol Division as a shift supervisor and was instrumental in managing the department’s response to the civil disorder experienced in the community at the end of May. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION 1. Approve the temporary creation of a second Police Captain’s position effective August 12, 2020, and ending upon the February 2021 retirement of Captain LaTour. 2. Approve the promotion of Sergeant Nick Newton to the rank of Probationary Police Captain effective August 12, 2020, at a rate of pay consistent with the existing Teamster Local 320 labor agreement. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2020-xxx, Approving the promotion of Sergeant Nick Newton to the rank of Probationary Police Captain, effective August 12, 2020, at a rate of pay consistent with the existing Teamster Local 320 labor agreement.  City of Oakdale RESOLUTION 2020-xxx APPROVING THE PROMOTION OF POLICE SERGEANT NICK NEWTON AS PROBATIONARY POLICE CAPTAIN FOR THE POLICE DEPARTMENT, EFFECTIVE AUGUST 12, 2020. At a regular meeting of the City Council of the City of Oakdale held on Monday, August 10, 2020, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel, and the following absent: none, the Oakdale City Council resolved: WHEREAS, following a comprehensive selection process, it is recommended that Sergeant Nick Newton be promoted to the rank of Probationary Police Captain. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby approves the promotion of Police Sergeant Nick Newton to the rank of Probationary Police Captain for the Police Department, effective August 12, 2020, at a rate of pay consistent with the existing labor contract. Voting in Favor: Voting Against: Resolution duly seconded and passed this 10th day of August. 2020. ________________________________________ Attest: Paul Reinke, Mayor ______________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: August 10 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: WSS Award of Bid ☐ Other: ☐ ☐ CA Approval: CV Consensus Motions d ☒ Public Hearing Department: Police ☐ Title: Personnel Promotion: Ryan Stuart BACKGROUND As the result of the recent promotion of a sergeant to the rank of captain, a vacancy exists for the position of Police Sergeant. The captain’s promotion also creates an early vacancy for a Patrol Sergeant position. The additional direct hourly wage expense of this earlier sergeant’s promotion is less than $4.00 per hour and will be required only for a period of six months. This additional cost will be covered through salary savings that occurred as the result of two retirements earlier this year. Following a comprehensive selection process, Investigator Ryan Stuart has been selected for promotion to the rank of Probationary Police Sergeant, effective August 12, 2020. Investigator Stuart has been a member of the department since September 2005 and has been actively involved in a variety of department operations and programs throughout his career. He was most recently assigned to the East Metro Sex Trafficking Task Force. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Approve the promotion of Investigator Ryan Stuart to the rank of Probationary Police Sergeant effective August 12, 2020, at a rate of pay consistent with the existing Teamster Local 320 labor agreement. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2020-xxx, Approving the promotion of Investigator Ryan Stuart to the rank of Probationary Police Sergeant, effective August 12, 2020, at a rate of pay consistent with the existing Teamster Local 320 labor agreement.  City of Oakdale RESOLUTION 2020-xxx APPROVING THE PROMOTION OF POLICE INVESTIGATOR RYAN STUART AS PROBATIONARY POLICE SERGEANT FOR THE POLICE DEPARTMENT, EFFECTIVE AUGUST 12, 2020. At a regular meeting of the City Council of the City of Oakdale held on Monday, August 10, 2020, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel, and the following absent: none, the Oakdale City Council resolved: WHEREAS, following a comprehensive selection process, it is recommended that Investigator Ryan Stuart be promoted to the rank of Probationary Police Sergeant. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby approves the promotion of Police Investigator Ryan Stuart to the rank of Probationary Police Sergeant for the Police Department, effective August 12, 2020, at a rate of pay consistent with the existing labor contract. Voting in Favor: Voting Against: Resolution duly seconded and passed this 10th day of August. 2020. ________________________________________ Attest: Paul Reinke, Mayor ______________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: August 10, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: BB Award of Bid ☐ Other: ☐ ☐ CA Approval: CV Consensus Motions e ☒ Public Hearing Department: ☐ Title: Resolution of Support of Application for Funding under the Metropolitan Council Regional Solicitation. BACKGROUND Earlier this year, the Metropolitan Council accepted applications for the 2020 Regional Solicitation for federal transportation funding. Oakdale submitted a Pedestrian Facilities application for a sidewalk to be constructed on the west side of Greenway Avenue North, from Hudson Boulevard to 7th Street North, to connect to the Gold Line Bus Rapid Transit line. Metropolitan Council works with the Transportation Advisory Board (TAB) to review and select the projects to allocate the federal funds to. Approximately $16-36 million in federal funds is anticipated to be available for the Bicycle and Pedestrian solicitation for program years 2024 and 2025. FINANCIAL CONSIDERATIONS The sidewalk estimated cost is $500,000. The Federal amount is $400,000 with a 20% minimum match of $100,000. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Oakdale’s Capital Improvement Program (CIP) reflects neighborhood street improvements in the Tanners Lake neighborhood area in 2024 including Greenway Avenue. The need for a sidewalk or trail along Greenway Avenue is identified in the Comprehensive Plan and included in the proposed CIP improvements. It is recommended the Council support the application for funding from the Metropolitan Council Regional Solicitation for construction of a sidewalk on the west side of Greenway Avenue, from Hudson Boulevard to 7th Street North. CITY COUNCIL ACTION REQUESTED It is recommended the City Council waive reading and adopt Resolution 2020-xxx, Supporting the City of Oakdale application for funding from the Metropolitan Council Regional Solicitation for the construction of a sidewalk on the west side of Greenway Avenue, from Hudson Boulevard to 7th Street North.  City of Oakdale RESOLUTION 2020- xxx RESOLUTION OF SUPPORT OF APPLICATION FOR FUNDING UNDER THE METROPOLITAN COUNCIL REGIONAL SOLICITATION. At a regular meeting of the City Council of the City of Oakdale held on Monday August 10, 2020, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present; and the following absent: the Oakdale City Council resolved: WHEREAS, the Metropolitan Council and the Transportation Advisory Board (TAB) act as the metropolitan planning organization (MPO) for the seven county Twin Cities region and have released the Regional Solicitation for federal transportation funds for 2024 and 2025; and WHEREAS, City of Oakdale is an eligible project sponsor for Regional Solicitation funds; and WHEREAS, City of Oakdale submitted a grant application to Metropolitan Council as part of the 2020 Regional Solicitation for a sidewalk on the west side of Greenway Avenue North from Hudson Boulevard to 7th Street North; and WHEREAS, City of Oakdale is committed to providing the city share of the costs if the project is selected as part of the 2020 Regional Solicitation. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Oakdale that the City of Oakdale is requesting funding from the federal government through the Metropolitan Council’s 2020 Regional Solicitation and the city is committed to completing the project identified above and providing the city share of funding. Voting in Favor: Voting Against: Resolution duly seconded and passed this 10th day of August, 2020. ________________________________________ Paul Reinke, Mayor Attest: _____________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: August 10, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: RS Award of Bid ☐ Other: ☐ ☐ CA Approval: CV Consensus Motions f ☒ Public Hearing Department: ☐ Title: Tent Sale License – Hy-Vee (7180 10th Street North) BACKGROUND The Hy-Vee grocery store at 7180 10th Street North proposes to conduct a series of Tent Sale events on a portion of the parking lot (See Attachment A: Site Plan and Layout). A temporary tent would be erected for the events. The Tent Sale events will occur in the same part of the parking lot as the spring Garden Center. The selling season will run from August 17th through November 31st, 2020, weather permitting. The Tent Sale event hours of operation will be 8:00 a.m. to 8:00 p.m. daily. The events will feature items currently available in the store, but Hy-Vee aims to create a sales event in the tent with the items changing every week. The tent will be approximately 50 by 80 feet, or 400 square feet in size. Adequate parking is available for both the Tent Sale and the grocery store. STAFF RECOMMENDATION The applicant has submitted all required documentation and fees; staff recommends approval of the Tent Sale license. CITY COUNCIL ACTION REQUESTED Waive reading and approve Resolution 2020-xxx approving issuance of a Tent Sale License for Hy-Vee to erect a temporary tent for conducting sales events located at 7180 10th Street North, subject to the following conditions: 1. Business hours of 8:00am – 8:00pm daily. 2. Site plan and layout as submitted to the City. 3. Permit valid from August 11, 2020 through November 31, 2020 4. All materials removed promptly from the site following the selling season and before December 15, 2020. ATTACHMENTS • Attachment A: Site Plan and Layout • Attachment B: Resolution Attachment A: Site Plan and Layout, 7180 10th St N TENT LOCATION Attachment B: Resolution CITY OF OAKDALE RESOLUTION NO. 2020 - XX APPROVING THE ISSUANCE OF A TENT SALE LICENSE TO HY-VEE TO ERECT A TEMPORARY TENT FOR CONDUCTING SALE EVENTS LOCATED AT 7180 10TH ST N, SUBJECT TO CONDITIONS At a regular meeting of the City Council of the City of Oakdale held on Monday August 10, 2020, at the Oakdale Municipal Building, 1584 Hadley Avenue North, Oakdale, Minnesota with the following members present Mayor Paul Reinke; Councilmembers Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel and the following members absent: none, the Oakdale City Council resolved: WHEREAS, the City requires licensure for businesses erecting a temporary tent for conducting sales events in the City (Sec.9-53), and WHEREAS, Hy-Vee has submitted all necessary documentation to erect a temporary tent and conduct sales events at 7180 10th St N., and WHEREAS, the request meets current code requirements and is in conformity with the general criteria for granting a license, and NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Oakdale hereby grants a Tent Sale license to Hy-Vee to operate a temporary tent for conducting sales events located at 7180 10th St N., subject to the following conditions: 1. Business hours of 8:00am – 8:00pm daily. 2. Site plan and layout as submitted to the City. 3. Permit valid from August 11, 2020 through November 31, 2020 4. All materials removed promptly from the site following the selling season and before December 15, 2020. Voting For: Voting Against: Resolution duly seconded and passed this 10th day of August, 2020. _______________________________ Paul Reinke, Mayor _______________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: August 11, 2020 Advisory Board/Commission □ Open Forum □ DH Approval: RS Award of Bid □ Other: CA Approval: Consensus Motions g � Public Hearing □ Department: □ Title: COVID Recovery Business Loan Program Loan Limit Amendment BACKGROUND At the July 28th work session, the City Council directed staff to revise the COVID Recovery Business Loan (CRBL) Program to provide eligible businesses with loans in a amount up to $10,000. This change requires an amendment to the CRBL policy to increase the loan principal maximum amount from $2,000 t O $10,000. All other provisions of the policy remain unchanged. Bob will provide an update to the City Council in October on all loans granted. STAFF RECOMMENDATION Staff recommends that the City Council approve the amendment to the COVID Recovery Business Loan Program to increase the loan principal maximum to $10,000.00. CITY COUNCIL ACTION REQUESTED Waive reading and adopt EPD-027, COVID Recover Business Loan Program (CRBL) as amended to increase the loan principal maximum to $10,000.00. 1. City Policy EPD-027, COVID Recovery Business Loan Program (CRBL)  Standard Operating Policy City of Oakdale Policy Number: EPD-027 Pages: 4 Subject: COVID Recovery Business Loan Program (CRBL) Date Approved: 26 May 2020, Amended 11 August 2020 1.0 Purpose 1.1 The purpose of this policy is to establish the justification and administrative guidance for the COVID Recovery Business Loan (CRBL) program. Application for assistance shall follow this policy. 2.0 Authority 2.1 Minnesota State Statute 469.192 provides the Oakdale Economic Development Authority (OEDA) with the authority to establish the CRBL program. 2.2 The OEDA may, at any time, for any reason, amend, or waive any part of this policy. 2.3 The OEDA reserves the right to deny financing for any reason if it determines, at its sole discretion, that the loan request is not in keeping with the intent of the policy. 3.0 2040 Comprehensive Plan 3.1 The 2040 Comprehensive Plan supports the CBRL program. a) Goal 1: Living wage jobs shall be maintained and increased to provide employment opportunities and a continually improving quality of life for all residents. b) Goal 2: The local economic development environment shall provide business and labor with the supports necessary to be successful and ensure continued employment opportunities for all residents. 4.0 CRBL Program 4.1 Program Goals a) The goals of the CRBL program are to protect the health and safety of a business’s employees and customers allowing a business to reopen safely, and by doing so (1) create and/or retain jobs, (2) maintain and increase the tax base, and (3) retain existing business. 4.2 Program Term a) The CRBL program is temporary and shall run from 27 May 2020 through 30 September 2023. 1 4.3 Eligible Business a) An eligible business is a business subject to closure as identified in the Governor’s Executive Orders 20-04 and 20-08. These include: i. Restaurants, food courts, cafes, coffeehouses, and other places of public accommodation offering food or beverage for on-premises consumption, excluding institutional or in-house food cafeterias that serve residents, employees, and clients of businesses, childcare facilities, hospitals, and long- term care facilities. ii. Bars, taverns, brew pubs, breweries, microbreweries, distilleries, wineries, tasting rooms, clubs, and other places of public accommodation offering alcoholic beverages for on-premises consumption. iii. Hookah bars, cigar bars, and vaping lounges offering their products for on- premises consumption. iv. Theaters, cinemas, indoor and outdoor performance venues, and museums. v. Gymnasiums, fitness centers, recreation centers, indoor sports facilities, indoor exercise facilities, exercise studios, and spas – (tanning establishments, body art establishments, tattoo parlors, piercing parlors, businesses offering massage therapy or similar body work, spas, salons, nail salons, cosmetology salons, esthetician salons, advanced practice esthetician salons, eyelash salons, and barber shops. This includes, but is not limited to, all salons and shops licensed by the Minnesota Board of Cosmetologist Examiners and the Minnesota Board of Barber Examiners.) vi. Amusement parks, arcades, bingo halls, bowling alleys, indoor climbing facilities, skating rinks, trampoline parks, and other similar recreational or entertainment facilities. vii. Country clubs, golf clubs, boating or yacht clubs, sports or athletic clubs, and dining clubs. b) The business must have been in business and located in Oakdale before 17 March 2020. c) The business must have employed no more than 75 full-time employees (FTE’s) on 17 March 2020. d) The business must have been registered with the Minnesota Secretary of State on 17 March 2020 and must be registered at the time of application. e) The business must not be a household employer (individuals who employ household employees such as nannies or housekeepers), or a consultant. f) The business has completed a COVID-19 Preparedness Plan as outlined in the Governor’s Executive Order 20-56. g) The business must be in compliance with all ordinances, codes and licenses as well as current on any taxes, assessments, fines, fees, and any other monies 2  due the City by the applicant on the subject property, or any other property owned by the applicant in the city. h) The business owner must sign the application. 4.4 Loan Terms a) Principal Maximum: $10,000 b) Interest Rate: 0% c) Term: 36 months d) Payment: Deferred 4.5 Eligible Expenses a) Expenditures must be related to the preparation of a COVID-19 Preparedness Plan as outlined in the Governor’s Executive Order 20-56 or relate to general operating expenses. b) Preparation Plan: Expenditures for the development and implementation of policies and procedures related to: i. Workers working from home ii. Preventing sick workers from entering the work place iii. Social distancing iv. Worker hygiene and source control v. Cleaning, disinfection, and ventilation protocols c) Preparation Plan expense examples include, but are not limited to: i. Building improvements and furnishings ii. Personnel protective equipment iii. Sanitizing supplies iv. Signage v. Employee training vi. Transition to online sales vii. Printing & Advertising viii. Supplies needed to restart operations ix. Other related costs d) Operation Expenses: include, but are not limited to, typical business operating expenses such as rent, utilities, insurance, advertising, etc. 4.6 Ineligible Expenses a) Payroll and property taxes. 4.7 Expenditures Period a) An eligible expense is any expenditure that occurs during the period of 17 March 2020 through 30 September 2020. 3 5.0 Application 5.1 Loans are made based upon available capital. 5.2 Applications will be considered on a first come first served basis. 5.3 Business must provide information verifying their eligibility under Section 4.3 of this policy. 5.4 The business must provide a list and related cost of eligible expenses for which they are seeking the loan as described under section 4.5 of this policy. 5.5 Loan applications will be accepted beginning 27 May 2020 through 30 September 2020. 6.0 Selection Criteria 6.1 Priority given to applications that best meet program goals. 6.2 No more than one loan per business 7.0 Disbursement Process and Repayment 7.1 Loan proceeds will be disbursed after applicant: a) Provides paid invoices of eligible expenses b) Executes a repayment agreement 7.2 Repayment Period a) The loan amount, in whole or part, may be repaid at any time. However, the total amount is due no later than 30 September 2023. 8.0 Authorization 9.0 The City Administrator or Community Development Director is authorized to execute all relevant loan and related documents provided they comply with this policy. 4  UPCOMING EVENTS and REMINDERS August 10 2020 Elections Tomorrow is Primary Election Day. Polls are open from 7 AM to 8 PM. Filing for City Council closes tomorrow at 5 PM. Farmers Market Stop by the Oakdale Farmers Market to find everything from beets to zucchini! Sweet corn is ready too! You’ll also find meat, baked goods, food truck, and more, The market is held every Wednesday, from 2 to 6 PM, in the City Hall parking lot.  REQUEST FOR COUNCIL ACTION Meeting Date: August 10, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: BB Award of Bid ☒ Other: ☐ ☐ CA Approval: CV Consensus Motions ☐ Public Hearing Department: ☐ Title: Award of Bids for City Project 2020-03: Walton Ballfields 1-4 Baseline Fencing and Pavement Replacement BACKGROUND Pursuant to Council authorization, bids were collected for the above noted project. Five contractors submitted bids for the work; their bids are as follows: CONTRACTOR – Fencing Bids TOTAL AMOUNT BID Century Fence $87,740 Peterson Companies, Inc. $147,530 CONTRACTOR – Paving Bids TOTAL AMOUNT BID ACS Asphalt Concrete Solutions $52,375 T.A. Schifsky & Sons, Inc. $59,900 Peterson Companies $97,435 Century Fence of Forest Lake, Minnesota submitted the low bid for the fencing and ACS Asphalt Concrete Solutions of Blaine, Minnesota submitted the low bid for the paving. FINANCIAL CONSIDERATIONS The total budget for the project is $180,000 from the Park Tool escrow and the Park Dedication Capital Reserve funds. The two low bids total $140,115. A $20,000 contingency should be included in the project as there are no record drawings for the existing fencing and paving so there may be some unknowns (pavement thickness, post footings); in addition, the dugout roofs may need to be replaced. This brings the total project cost to $160,115, which will decrease the amount transferred from the Park Tool escrow. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends that the fencing portion of the project be awarded to Century Fence in the amount of $87,740 and the paving portion of the project be awarded to ACS Asphalt Concrete Solutions in the amount of $52,375. CITY COUNCIL ACTION REQUESTED It is recommended that Council waive the reading and adopt Resolution 2020-xxx, Awarding City Project 2020-03 “Walton Ballfields 1-4 Baseline Fencing and Pavement Replacement” contract to Century Fence in the amount of $87,740 and to ACS Asphalt Concrete Solutions in the amount of $52,375.